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<!doctype html>
<html lang="en">
<head>
<meta charset="UTF-8" />
<meta name="viewport" content="width=device-width, initial-scale=1.0" />
<title>Mentoring / ASSETS 2025</title>
<meta
name="description"
content="The 27th International ACM SIGACCESS Conference on Computers and Accessibility"
/>
<meta name="keywords" content="Accessibility, Technology, Conference, Assets 2025" />
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<h1>Mentoring</h1>
<p>
Mentoring is an important process that helps bring new researchers into the ASSETS
community and to ensure that papers are accessible to everyone. Mentors can assist in
paper writing and accessible submission information. This page provides information for
Mentors and Mentees for ASSETS 2025 including expectations and applications.
</p>
<p>
Mentorship: Help from seasoned researchers is available through the ASSETS Mentoring
Program. You may receive advice on a submission in any of the submission categories
provided by ASSETS. If you would benefit from mentoring because you are new to
presenting your research, new to the category you would like to submit to, or seek
assistance in preparing an accessible paper, please consider applying for mentoring
help.
</p>
<p>Deadlines to request a mentor are:</p>
<ul>
<li>Thursday, February 20, 2025 (Early Deadline)</li>
<li>Wednesday, March 12, 2025 (Late Deadline)</li>
</ul>
<p>
Applicants who submit by February 20 will be given <strong>priority</strong> in getting
paired with a mentor. If you apply after the
<strong>final deadline of Wednesday, March 12, 2025</strong>, we cannot guarantee that
we will find a mentor for you. Additionally, mentors working with late applicants may
have limited time to provide feedback due to the shorter timeline, which could result in
only one quick revision or a single meeting to answer clarifying questions.
</p>
<p>
While this can still be helpful, we strongly encourage you to apply by the
<strong>early deadline of February 20</strong> to maximize the mentoring support
available to you.
</p>
<h3>Quick Links</h3>
<ul>
<li>
<a
href="#whatIsMentoring"
>Information for Mentees (What is Mentoring?)</a
>
</li>
<li>
<a
href="#volunteer"
>Information for Mentors (Volunteer to be an ASSETS 2025 Mentor)</a
>
</li>
<li>
<a
href="#furtherInformation"
>Further Information on ASSETS Mentoring</a
>
</li>
</ul>
<h2 id="whatIsMentoring">What is Mentoring?</h2>
<p>
Help from seasoned researchers is available through the ASSETS Mentoring Program. You
may receive advice on a submission in any of the submission categories provided by
ASSETS. If you think you would benefit from mentoring because you are new to presenting
your research, new to the type of category you would like to submit to, or simply find
preparing an English-language or accessible paper to be difficult, please consider
applying for mentoring help.
</p>
<p>
Mentoring typically pertains to the process of composing the submission, with one to two
communication sessions. After reviews are received, mentees are encouraged to contact
their mentor again and seek advice on interpreting the reviewers' comments. Even if the
submission is accepted, this final session may help the mentee produce an even better
camera-ready version.
</p>
<p>
Mentors provide feedback to authors on a draft of their paper and particularly highlight
how an ASSETS paper could differ from other conferences in expectations. Mentors are not
co-authors on the paper, their role is to provide advice during the writing process.
Mentoring is not a prerequisite for submitting a paper to ASSETS. It is meant to help
bring in researchers to our community.
</p>
<h2>Mentoring for Accessible Submission</h2>
<p>
Mentors can also provide advice on creating more accessible papers for submission. It is
important to the ASSETS community that the research we produce is accessible to everyone
and at every stage of the publication process. However, producing accessible research
articles, especially in PDF format, can be challenging. If you are new to this process,
refer to the
<a
href="https://www.sigaccess.org/welcome-to-sigaccess/resources/accessible-pdf-author-guide/"
target="_blank"
>instructions on Creating Accessible PDFs</a
>. If you are new to producing accessible documents or are looking for advice on how to
make your research more accessible, please join our mentoring program. This is not a
service to make your paper accessible for you, but accessibility mentors will help all
authors get the advice and resources they need for the process.
</p>
<h2>Apply to have an ASSETS 2025 Mentor</h2>
<p>
To apply, please use the
<a href="https://wwu.az1.qualtrics.com/jfe/form/SV_5b990LO4cstOSoe" target="_blank"
>mentoring request form</a
>
to enter the following details so we can match you to a suitable mentor. You will need
to submit a working title and an abstract summarizing your paper and its contribution.
</p>
<p>
The early deadline to request a mentor is Thursday, February 20, 2025, and applicants
meeting this deadline will have priority in being paired with a mentor. The final
deadline is Wednesday, March 12, 2025, but mentor availability cannot be guaranteed for
late applicants, and the mentoring support may be more limited due to time constraints.
</p>
<p>
After we introduce you and your mentor via email, you will need to send your submission
to that person and discuss it together, for example, by email or video call.
</p>
<h2 id="volunteer">Volunteer to be an ASSETS 2025 Mentor</h2>
<p>
Mentoring is an important process that helps bring new researchers into the ASSETS
community. Potential mentors should have had at least one accepted paper at past ASSETS
and be willing to spend the time as indicated above. If you are interested in being a
mentor, please email the mentoring chairs (<a href="mailto:[email protected]"
>) by Thursday , February 20, 2025, to indicate your area of expertise.
</p>
<h2>Suggested Communication Process</h2>
<p>
Once we have put the mentor and mentee in touch, they are free to design their mentoring
experience in the way that best suits their needs, including choosing their preferred
communication method. The following suggested steps are merely an example to guide the
process and can be adapted or adjusted as the mentor and mentee see fit:
</p>
<ol>
<li>
Initial connection (late February/early March). The mentor and mentee discuss their
preferred schedule for the process, communication norms, and plan.
</li>
<li>
Early Connection (By early March): The mentee sends the paper draft by email to the
mentor to give her/him/them a chance to read it in advance, either via a ‘shared’
document platform (e.g. Google Docs, Overleaf) or as an attached file;
</li>
<li>
Meeting 1 (By mid-March): The mentor and mentee set up an appointment for a video call
by email. The pair discuss the document (e.g. Google Docs, Overleaf) focusing on the
first part of the paper, such as the related work, methods, and findings. At the
scheduled time, the mentor and mentee establish the video call, and open the shared
file in a web browser. That way they can talk about the submission and simultaneously
edit it, instantly seeing what the counterpart does – almost as good as meeting
face-to-face!;
</li>
<li>
Revision Period: The mentee revises their paper based on the mentor's feedback. The
revised draft is submitted to the mentor within two weeks;
</li>
<li>
Meeting 2 (By early April): The mentor and mentee schedule a second video call to
discuss the updated draft. This meeting focuses on refining the paper's structure and
addressing sections not covered during Meeting 1, such as the discussion and
conclusion.
</li>
<li>
Post-Review Support: After the paper is submitted, the mentee is encouraged to seek
advice from their mentor on how to respond to reviewer comments or prepare a rebuttal.
</li>
</ol>
<h2 id="furtherInformation">Further Information on ASSETS Mentoring</h2>
<p>
Participating in the ASSETS Mentoring Program does not guarantee that ASSETS will accept
your submission. However, most individuals who have used the mentoring service at ASSETS
or at the CHI conference where it began have reported positive experiences and an
improved understanding of what reviewers require in general.
</p>
<p>
Authors should also refer to the
<a
href="https://www.sigaccess.org/welcome-to-sigaccess/resources/accessible-writing-guide/"
target="_blank"
>General Writing Guidelines for Technology and People with Disabilities</a
>
when preparing submissions.
</p>
<p>
For further information or any questions regarding the mentor program, please contact
the Mentoring Chair Yasmine Elglaly at
<a href="mailto:[email protected]">[email protected]</a>.
</p>
</div>
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