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<!doctype html>
<html lang="en">
<head>
<meta charset="UTF-8" />
<meta name="viewport" content="width=device-width, initial-scale=1.0" />
<title>Workshops / Assets 2025</title>
<meta
name="description"
content="The 27th International ACM SIGACCESS Conference on Computers and Accessibility"
/>
<meta name="keywords" content="Accessibility, Technology, Conference, Assets 2025" />
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<h1>Workshops Proposals</h1>
<p>
We invite you to submit a proposal for workshops at ASSETS 2025. Workshops will bring
together attendees with shared interests to meet in the context of a focused and
interactive discussion. ASSETS workshops should include topics relevant to the ASSETS
community, including design, systems, tools, scientific understanding, methodology, or
social issues relevant to and including people with disabilities or older adults.
Workshops may also focus on enabling technologies, technology use by people with
disabilities, disability justice, legal and policy issues, or accessibility in computing
education. Each workshop should generate ideas that will suggest promising directions
for future work for the ASSETS community. If you are working in an emerging area of
accessibility, please consider organizing a workshop.
</p>
<h2>Important Dates</h2>
<p>All deadlines are 11:59 P.M. Anywhere on Earth (UTC -12:00).</p>
<ul>
<li>Wednesday, June 11, 2025 – Submission deadline</li>
<li>Wednesday, July 9, 2025 – Notification of acceptance</li>
<li>
Wednesday, July 9-Friday, August 8, 2025 – Workshop organizers may solicit and review
attendee applications
</li>
<li>
Wednesday, July 16, 2025 – Workshop websites online with a call for participation
</li>
<li>
Wednesday, July 16, 2025 – Camera-ready deadline. Following the camera-ready deadline,
workshop organizers will receive instructions for completing their eRights forms,
validating and submitting their final workshop proposal to TAPS, and submitting their
final accessible PDF.
</li>
<li>Friday, August 15, 2025–Acceptances to workshop attendees sent out</li>
<li>
Monday, October 20-Sunday, October 26, 2025–the window of time when virtual workshops
may be scheduled
</li>
<li>Sunday, October 26, 2025: In-person workshops</li>
</ul>
<h2>Workshop Format</h2>
<p>
ASSETS 2025 workshops will be hosted either online or on-site at the conference hotel in
Denver, Colorado. We have a limited number of half-day slots for on-site workshops, and
the available rooms have limited capacity. Workshop submissions should specify whether
the organizers strongly prefer to host the workshop on-site, and justify how the on-site
component would uniquely benefit the workshop. The site of accepted workshops (either
on-site or virtual) will be decided at the discretion of the Workshop Chairs; workshop
organizers will be notified whether their workshop will be hosted on-site or virtually
in their workshop acceptance notification. Because of space limitations, each workshop
submission specifying a preference to be held on-site needs to be adaptable to a virtual
format, in case there is no space to host it on-site.
</p>
<p>
For on-site workshops, each room can accommodate approximately 40 people. While we
expect on-site workshop attendees to participate in person, organizers may choose to
accept online attendees (i.e., host a hybrid event). Please keep in mind, however, that
this will require additional logistical work, and organizers will need to handle the
setup and management of hybrid components. If workshop organizers already know that a
majority of attendees will be participating remotely, or if the topic of the workshop is
better suited to an online format (e.g., a large number of participants, or the need to
accommodate time zones significantly different from the ASSETS in-person conference time
zone), we encourage organizers to opt for the online format.
</p>
<p>
For both online and on-site events, the level of accessibility support the conference
can provide would be one interpreter team and one captioner per event (though this
number may be adjusted).
</p>
<p>
Please see the Suggestions sections for more details on how you might plan your
workshop.
</p>
<h2>Preparing and Submitting Your Workshop Proposal</h2>
<p>
ASSETS uses
<a
href="https://authors.acm.org/proceedings/production-information/taps-production-workflow"
target="_blank"
>the ACM Publication System (TAPS) process</a
>
to generate final multi-format representations of accepted papers. The correct template
for submission is: a single-column
<a
href="https://authors.acm.org/proceedings/production-information/preparing-your-article-with-microsoft-word"
target="_blank"
>Word Submission Template</a
>
and
<a
href="https://authors.acm.org/proceedings/production-information/preparing-your-article-with-latex"
target="_blank"
>single-column LaTeX</a
>
(using “manuscript” style available in the template). You may also choose to use
<a
href="https://authors.acm.org/proceedings/production-information/overleaf"
target="_blank"
>Overleaf</a
>.
<a
href="https://www.sigaccess.org/welcome-to-sigaccess/resources/accessible-writing-guide/"
target="_blank"
>Writing Guidelines</a
>
are available to help authors choose appropriate language for writing about technology
and people with disabilities. The workshop submission must be submitted via the PCS
Submission System as a single PDF file. The proposal must be no more than 6,000 words
(excluding references) and have the following structure:
</p>
<ul>
<li>
Background: Provide a strong rationale for the workshop, describe the issues to be
addressed, and state concrete goals for the workshop.
</li>
<li>
Workshop Plans: Explain the workshop structure, including activities, timing,
resources, and any follow-up activities or tangible outcomes. Please include your
preference to host the workshop either on-site or virtually, and if on-site, include a
justification for how the on-site context will uniquely benefit your workshop. For
in-person workshops, please specify whether hybrid attendance will be available.
Virtual workshops should plan for half-day (approximately 4 hours). On-site workshops
will be half-day. Please include the approximate number of attendees; this should
include the organizing team plus the number of attendees you anticipate inviting.
</li>
<li>
Diversity and inclusion considerations: Please elaborate on how you plan to promote
diversity and how you would create an inclusive environment at the workshop.
</li>
<li>
Organizers: Present the organizers’ backgrounds, including the primary contact person.
</li>
<li>
Website: Provide details of the planned website, including the URL. (This may be TBD
until after acceptance).
</li>
<li>
Pre-Workshop Plans: Please provide plans for how participants will be made aware of
the workshop and how you will encourage community-building (e.g., through a website or
other communication with participants).
</li>
<li>
Attendee Selection: Please share how you will select attendees to invite to the
workshop (e.g., require a position paper submission, registration of interest, etc.).
</li>
<li>
Call for Participation: Provide a 250-word Call for Participation that will be posted
on the conference site to recruit participants for your workshop. This should appear
at the end of your workshop proposal and should include the following:
<ul>
<li>The goals of the workshop</li>
<li>
The participant selection criteria; this may be more brief than the above
explanation
</li>
<li>
Requirements for position papers (e.g., topics to address, page length, format) or
workshop artifact
</li>
<li>Where these position papers or workshop artifacts should be submitted</li>
<li>
The requirement that at least one author of each accepted position paper or
workshop artifact must attend the workshop and that all participants must register
for the workshop
</li>
<li>A link to the workshop website. (This may be TBD until after acceptance)</li>
</ul>
</li>
<li>References: References are not included within the word limit.</li>
</ul>
<p>
This proposal is the only document from the workshop that will be included in the ASSETS
Extended Abstracts proceedings. Any position paper or other material submitted by
workshop participants is not included but may be distributed through avenues like the
workshop website. The workshop organizers may also consider submitting an actionable
summary or ‘lessons learned’-style report after the workshop to the SIGACCESS
newsletter.
</p>
<h2>Accessible Submissions</h2>
<p>
Your PDF submission must be accessible. It may take several hours to make your PDF file
accessible (adding alt tags, etc.), so be sure to leave time before the submission
deadline to do so. Please refer to the
<a
href="https://www.sigaccess.org/welcome-to-sigaccess/resources/accessible-pdf-author-guide/"
target="_blank"
>instructions on creating an accessible ACM conference paper information</a
>
on how to accomplish this.
</p>
<p>
Workshop proposals are expected to be made accessible both at the time of review and for
the final submission.
<strong>Submissions that are not accessible could be desk rejected.</strong> If you have
questions about making your workshop proposal accessible, please contact the Workshop
Chairs, Kotaro Hara and Annuska Zolyomi, at [email protected].
</p>
<h2>Suggestions for planning your inclusive workshop</h2>
<p>
On-site workshops may be scheduled for a half day and they must occur on Sunday, October
26, 2025.
</p>
<p>
The schedule for virtual workshops is more flexible and should be hosted between Monday,
October 20 and Sunday, October 26, 2025 to allow for accessibility support. To help
reduce videoconferencing exhaustion and to broaden participation for online events, we
encourage organizers to think creatively and inclusively on how to make their workshops
interactive. Workshop organizers may consider supporting offline activities ahead
of/during the workshop (such as sending design kits to participants). Organizers may
also want to consider tasks and activity design where attendees might be co-located
(e.g., a workshop that connects multiple research groups) and could physically work
together prior to joining the online workshop event.
</p>
<p>
We expect to have participants from all around the world. As such, if you are planning
an online workshop, it is vital that you plan your workshop to accommodate participants
joining from a number of timezones. Consider more asynchronous breakout activities that
participants can do on their own, complemented with shorter synchronous interactions
where participants get together and discuss.
</p>
<h2>Workshop Selection Process</h2>
<p>
The ASSETS Workshop track will follow a peer review process. During the period between
submissions and notifications, researchers and practitioners in the areas of
accessibility, disability, and computing will be invited to review and discuss workshop
proposal submissions on PCS.
</p>
<p>
After the discussion period, the final selection will be curated by the workshop chairs
based on the following assessment criteria:
</p>
<ul>
<li>
Does the workshop foster community-building and look to broaden diversity in the
ASSETS community?
</li>
<li>Alignment of the workshop topic with the interests of the ASSETS community.</li>
<li>
The workshops’ potential to generate discussion on new directions of future work by
the ASSETS community.
</li>
<li>
Level of engagement and proposed interactivity in the workshop. For workshop proposals
of comparable quality, preference will be given to workshops containing discussion,
interactive sessions, and a diverse organization team.
</li>
</ul>
<p>
Based on the reviews and the discussion, the workshop chairs will make final decisions.
</p>
<h2>
Responsibility of Workshop Organizers: Upon Acceptance of Workshop Proposals and Before
the Workshop Day
</h2>
<p>
Workshop organizers upon receiving notification of acceptance, must prepare to fulfill
the following responsibilities prior to the workshop day:
</p>
<ul>
<li>
Set up a website: Organizers of an accepted workshop must set up and maintain a
website with information about their workshop (deadlines, CfP, program, templates,
accepted papers/participants, organizers, etc.). We will include the link to the
workshop’s page on the official ASSETS workshop site.
</li>
<li>
Advertise your workshop: Share your call for participants within your professional
network. Accepted workshops will also be listed on the ASSETS’25 web page.
</li>
<li>
Collect position papers or workshop artifacts: From potential participants (depending
on how the organizers run the workshop). A position paper can be a 2-4 pages document.
An artifact can be a video or images of physical objects that outlines the submitter’s
view on the workshop theme and the reasons for the submitter’s interest in the topic.
</li>
<li>
Set up a review process: Select participants accordingly. We expect workshops to
target a minimum number of 10 participants.
</li>
<li>
Plan for pre-workshop activities: If applicable, share and distribute any pre-workshop
materials (e.g., design kits) to participants in advance of the workshop.
</li>
<li>
Distribute: Share accepted position papers or workshop artifacts. This will help
participants to familiarize themselves with workshop content and encourage more
in-depth discussions.
</li>
<li>
Ensure the workshop organizers and participants are aware of the ACM Code of Ethics
and Professional Conduct.
</li>
</ul>
<h2>Registration for Workshops</h2>
<p>
Workshop Organizers: All organizers who plan to attend the workshop must register for
the workshop by the ASSETS 2025 early registration deadline.
</p>
<p>
Workshop Attendees: Must register for the workshop they are attending by th ASSETS 2025
early registration deadline.
</p>
<p>
Registration fee: Workshop registration fes will be found on the registration page –
attendees do not need to register for the conference to attend the workshops.
</p>
<h2>Further Information</h2>
<p>
By submitting your article to an ACM Publication, you are hereby acknowledging that you
and your co-authors are subject to all ACM Publications Policies. Alleged violations of
this policy or any ACM Publications Policy will be investigated by ACM and may result in
a full retraction of your paper, in addition to other potential penalties, as per ACM
Publications Policy.
</p>
<p>
The ACM Publications Board has recently updated the ACM Authorship Policy in several
ways:
</p>
<ul>
<li>Addressing the use of generative AI systems in the publications process</li>
<li>Clarifying criteria for authorship and the responsibilities of authors</li>
<li>Defining prohibited behavior, such as gift, ghost, or purchased authorship</li>
<li>
Providing a linked FAQ explaining the rationale for the policy and providing
additional details
</li>
</ul>
<p>
Please read the updated policy at
<a
href="https://www.acm.org/publications/policies/new-acm-policy-on-authorship"
target="_blank"
>https://www.acm.org/publications/policies/new-acm-policy-on-authorship</a
>
and ensure your submission adheres to it.
</p>
<p>
Please ensure that you and your co-authors obtain an ORCID ID, so you can complete the
publishing process for your accepted workshop. ACM has been involved in ORCID from the
start and we have recently made a commitment to collect ORCID IDs from all of our
published authors. We are committed to improving author discoverability, ensuring proper
attribution and contributing to ongoing community efforts around name normalization;
your ORCID ID will help in these efforts.
</p>
<p>
For further information or any questions regarding workshop submissions, please contact
the Workshop Chairs, Kotaro Hara and Annuska Zolyomi, at
<a href="mailto:[email protected]">[email protected]</a>.
</p>
</div>
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