- Privacy 123
+
PRIVACY POLICY
+ Updated on October 3rd, 2023
+
+
Ajapaik (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how
+ your
+ personal information is collected, used, and disclosed by Ajapaik.
+
+ This Privacy Policy applies to our website, and its associated subdomains (collectively, our “Service”)
+ alongside our application, Ajapaik. By accessing or using our Service, you signify that you have read,
+ understood, and agree to our collection, storage, use, and disclosure of your personal information as
+ described in this Privacy Policy and our Terms of Service.
+
+
Definitions and key terms
+ To help explain things as clearly as possible in this Privacy Policy, every time any of these terms are
+ referenced, are strictly defined as:
+
+ - Cookie: small amount of data generated by a website and saved by your web browser. It is used to
+ identify your browser, provide analytics, remember information about you such as your language
+ preference or login information.
+
+ - Non-profit Organization (NPO): when this policy mentions “NPO,” “we,” “us,” or “our,” it refers to
+ MTÜ Eesti
+ Fotopärand,
+ (Raekoja tn 6 Tallinn Harjumaa 10146), that is responsible for your information under this Privacy
+ Policy.
+
+ - Country: where Ajapaik or the owners/founders of Ajapaik are based, in this case is Estonia
+
+ - User: refers to the company, organization or person that signs up to use the Ajapaik Service.
+
+ - Device: any internet connected device such as a phone, tablet, computer or any other device that
+ can
+ be used to visit Ajapaik and use the services.
+
+ - IP address: Every device connected to the Internet is assigned a number known as an Internet
+ protocol
+ (IP) address. These numbers are usually assigned in geographic blocks. An IP address can often be
+ used to identify the location from which a device is connecting to the Internet.
+
+ - Personnel: refers to those individuals who are employed by Ajapaik or are under contract to perform
+ a
+ service on behalf of one of the parties.
+
+ - Personal Data: any information that directly, indirectly, or in connection with other information —
+ including a personal identification number — allows for the identification or identifiability of a
+ natural
+ person.
+
+ - Service: refers to the service provided by Ajapaik as described in the relative terms (if
+ available)
+ and
+ on
+ this platform.
+
+ - Third-party service: refers to partners and others who provide our content or whose products or
+ services we think may interest you.
+
+ - Website: Ajapaik’s site, which can be accessed via this URL: ajapaik.ee
+
+ - You: a person or entity that is registered with Ajapaik to use the Services.
+
+
What Information Do We Collect?
+ We collect information from you when you visit our website, register on our site, interact with our website,
+ subscribe
+ to
+ our newsletter.
+
+ - Name / Username
+ - Email Addresses
+
+ We also collect information from mobile devices for a better user experience, although these features are
+ completely optional:
+
+ - Location (GPS): Location data helps show historic photos near your location. Location access is not
+ required to use the application.
+
+ - Photo Gallery (Pictures): Granting photo gallery access allows the user to upload picture from their
+ photo gallery, uploading pictures is voluntary and not required to use the application.
+
+
+
When does Ajapaik use end user information from third parties?
+ Ajapaik will collect End User Data necessary to provide the Ajapaik services to our users. End users
+ may voluntarily provide us with information they have made available on social media websites. If you
+ provide us with any such information, we may collect publicly available information from the social media
+ websites you have indicated. You can control how much of your information social media websites make
+ public by visiting these websites and changing your privacy settings.
+
+
When does Ajapaik use user information from third parties?
+ We may occasionally collect information that is made publicly available on social media websites. You can
+ control how much of your information.
+ social media websites make public by visiting these websites and changing your privacy settings.
+
+
Do we share the information we collect with third parties?
+ We may share the information that we collect, both personal and non-personal, with third parties such as
+ partners, and others who provide our content or
+ whose products or services we think may interest you. We may also share it with our current and future
+ affiliated NPOs, and if we are involved in a merger or other NPO reorganization, we may also share or
+ transfer your personal and non-personal information to our
+ successors-in-interest.
+ We may engage trusted third party service providers to perform functions and provide services to us, such as
+ hosting and maintaining our servers and the website, database storage and management, e-mail
+ management. We will likely share your personal information, and
+ possibly some non-personal information, with these third parties to enable them to perform these services
+ for
+ us and for you.
+ We may share portions of our log file data, including IP addresses, for analytics purposes with third
+ parties
+ such as web analytics partners and application developers. If your IP address is shared, it
+ may
+ be used to estimate general location and other technographics such as connection speed, whether you have
+ visited the website in a shared location, and type of the device used to visit the website. They may
+ aggregate
+ information about what you see on the website and then provide auditing, research and
+ reporting for us.
+ We may also disclose personal and non-personal information about you to government or law enforcement
+ officials or private parties as we, in our sole discretion, believe necessary or appropriate in order to
+ respond
+ to claims, legal process (including subpoenas), to protect our rights and interests or those of a third
+ party, the
+ safety of the public or any person, to prevent or stop any illegal, unethical, or legally actionable
+ activity, or to
+ otherwise comply with applicable court orders, laws, rules and regulations.
+
+
Where and when is information collected from users?
+ Ajapaik will collect personal information that you submit to us. We may also receive personal information
+ about you from third parties as described above.
+
+
How Do We Use The Information We Collect?
+ Any of the information we collect from you may be used in one of the following ways:
+
+ - To personalize your experience (your information helps us to better respond to your individual
+ needs)
+
+ - To improve our website (we continually strive to improve our website offerings based on the
+ information
+ and feedback we receive from you)
+
+ - To improve customer service (your information helps us to more effectively respond to your customer
+ service requests and support needs)
+
+ - To administer a contest, promotion, survey or other site feature
+ - To send periodic emails in case you've signed up for the newsletter
+
+
How Do We Use Your Email Address?
+ By submitting your email address on this website, you agree to receive emails from us. You can cancel your
+ participation in any of these email lists by contacting us at:
info@ajapaik.ee.
+ We only send emails to
+ people who have authorized us to contact
+ them, either directly, or through a third party. We do not send unsolicited commercial emails, because we
+ hate spam as much as you do. We may send newsletters to users who have accepted newsletters on our website.
+
+
How Long Do We Keep Your Information?
+ We keep your information only so long as we need it to provide Ajapaik to you and fulfill the purposes
+ described in this policy. This is also the case for anyone that we share your information with and who
+ carries
+ out services on our behalf. When we no longer need to use your information and there is no need for us to
+ keep it to comply with our legal or regulatory obligations, we’ll either remove it from our systems or
+ depersonalize it so that we can't identify you.
+
+
How Do We Protect Your Information?
+ We implement a variety of security measures to maintain the safety of your personal information when you
+ enter, submit, or access your personal information. We offer the use of a secure server.
+ All
+ supplied personal information is transmitted via Secure Socket Layer (SSL) technology and then
+ encrypted into our database only to be accessible by those authorized with
+ special access rights to such systems, and are required to keep the information confidential. Ajapaik does
+ not store any user sensitive information, only personal information as stated in "What Information Do We
+ Collect?"
+ We cannot, however, ensure or warrant the absolute security of any information you transmit to Ajapaik
+ or guarantee that your information on the Service may not be accessed, disclosed, altered, or destroyed by a
+ breach of any of our physical, technical, or managerial safeguards.
+ Could my information be transferred to other
+ countries?
+ Ajapaik is incorporated in Estonia. Information collected via our website, through direct interactions with
+ you,
+ or from use of our help services may be transferred from time to time to our offices or personnel, or to
+ third
+ parties, located throughout the world, and may be viewed and hosted anywhere in the world, including
+ countries that may not have laws of general applicability regulating the use and transfer of such data. To
+ the
+ fullest extent allowed by applicable law, by using any of the above, you voluntarily consent to the
+ trans-border transfer and hosting of such information.
+
+
Is the information collected through the Ajapaik
+ Service secure?
+ We take precautions to protect the security of your information. We have physical, electronic, and
+ managerial
+ procedures to help safeguard, prevent unauthorized access, maintain data security, and correctly use your
+ information. However, neither people nor security systems are foolproof, including encryption systems. In
+ addition, people can commit intentional crimes, make mistakes or fail to follow policies. Therefore, while
+ we
+ use reasonable efforts to protect your personal information, we cannot guarantee its absolute security. If
+ applicable law imposes any non-disclaimable duty to protect your personal information, you agree that
+ intentional misconduct will be the standards used to measure our compliance with that duty.
+
+
Can I update or correct my information?
+ The rights you have to request updates or corrections to the information Ajapaik collects depend on your
+ relationship with Ajapaik. Personnel may update or correct their information as detailed in our internal
+ NPO policies.
+ Customers have the right to request the restriction of certain uses and disclosures of personally
+ identifiable
+ information as follows.
+
+
You can contact us in order to:
+
+ - update or correct your personally identifiable
+ information
+
+ - change your preferences with respect to communications and other information you receive
+ from us,
+
+ - delete the personally identifiable information maintained about you on our systems (subject
+ to
+ the following paragraph), by cancelling your account. Such updates, corrections, changes and
+ deletions
+ will
+ have no effect on other information that we maintain, or information that we have provided to third
+ parties
+ in
+ accordance with this Privacy Policy prior to such update, correction, change or deletion. To protect
+ your
+ privacy and security, we may take reasonable steps (such as requesting a unique password) to verify
+ your
+ identity before granting you profile access or making corrections. You are responsible for
+ maintaining
+ the
+ secrecy of your unique password and account information at all times.
+
+ You should be aware that it is not technologically possible to remove each and every record of the
+ information you have provided to us from our system. The need to back up our systems to protect
+ information from inadvertent loss means that a copy of your information may exist in a non-erasable
+ form
+ that will be difficult or impossible for us to locate. Promptly after receiving your request, all
+ personal
+ information stored in databases we actively use, and other readily searchable media will be updated,
+ corrected, changed or deleted, as appropriate, as soon as and to the extent reasonably and
+ technically
+ practicable.
+ If you are an end user and wish to update, delete, or receive any information we have about you, you
+ may do
+ so by contacting the organization of which you are a customer.
+ Personnel
+ If you are a Ajapaik worker or applicant, we collect information you voluntarily provide to us. We
+ use the
+ information collected for Human Resources purposes in order to administer benefits to workers and
+ screen
+ applicants.
+
+
You may contact us in order to
+
+ - update or correct your information
+ - change your preferences
+ with
+ respect to communications and other information you receive from us
+
+ - receive a record of the
+ information we have relating to you. Such updates, corrections, changes and deletions will have no
+ effect on
+ other information that we maintain, or information that we have provided to third parties in
+ accordance with
+ this Privacy Policy prior to such update, correction, change or deletion.
+
+
+
Merger of NPO
+ We reserve the right to transfer information to a third party in the event of merger or
+ other
+ transfer of
+ all or substantially all of the assets of Ajapaik or any of its Corporate Affiliates (as defined
+ herein), or
+ that
+ portion of Ajapaik or any of its Corporate Affiliates to which the Service relates, or in the event
+ that we
+ discontinue our business or file a petition or have filed against us a petition in bankruptcy,
+ reorganization or
+ similar proceeding, provided that the third party agrees to adhere to the terms of this Privacy
+ Policy.
+ Affiliates
+ We may disclose information (including personal information) about you to our Corporate Affiliates.
+ For
+ purposes of this Privacy Policy, "Corporate Affiliate" means any person or entity which directly or
+ indirectly
+ controls, is controlled by or is under common control with Ajapaik, whether by ownership or
+ otherwise. Any
+ information relating to you that we provide to our Corporate Affiliates will be treated by those
+ Corporate
+ Affiliates in accordance with the terms of this Privacy Policy.
+
+
Governing Law
+ This Privacy Policy is governed by the laws of Estonia without regard to its conflict of laws
+ provision. You
+ consent to the exclusive jurisdiction of the courts in connection with any action or dispute arising
+ between
+ the
+ parties under or in connection with this Privacy Policy except for those individuals who may have
+ rights to
+ make claims under Privacy Shield, or the Swiss-US framework.
+ The laws of Estonia, excluding its conflicts of law rules, shall govern this Agreement and your use
+ of the
+ website. Your use of the website may also be subject to other local, state, national, or
+ international laws.
+ By using Ajapaik or contacting us directly, you signify your acceptance of this Privacy Policy. If
+ you do
+ not
+ agree to this Privacy Policy, you should not engage with our website, or use our services. Continued
+ use of
+ the website, direct engagement with us, or following the posting of changes to this Privacy Policy
+ that do
+ not
+ significantly affect the use or disclosure of your personal information will mean that you accept
+ those
+ changes.
+
+
Your Consent
+ We've updated our Privacy Policy to provide you with complete transparency into what is being set
+ when you
+ visit our site and how it's being used. By using our Ajapaik, registering an account, or making a
+ purchase,
+ you hereby consent to our Privacy Policy and agree to its terms.
+
+
Links to other websites
+ This Privacy Policy applies only to the Services. The Services may contain links to other websites
+ not
+ operated or controlled by Ajapaik. We are not responsible for the content, accuracy or opinions
+ expressed in
+ such websites, and such websites are not investigated, monitored or checked for accuracy or
+ completeness
+ by us. Please remember that when you use a link to go from the Services to another website, our
+ Privacy
+ Policy is no longer in effect. Your browsing and interaction on any other website, including those
+ that have
+ a
+ link on our platform, is subject to that website’s own rules and policies. Such third parties may
+ use their
+ own
+ cookies or other methods to collect information about you.
+
+
Cookies
Ajapaik uses "Cookies" to identify the areas of our website that you have visited. A Cookie
+ is a
+ small piece
+ of
+ data stored on your computer or mobile device by your web browser. We use Cookies to enhance the
+ performance and functionality of our website but are non-essential to their use. However, without
+ these
+ cookies, certain functionality like videos may become unavailable or you would be required to enter
+ your
+ login details every time you visit the website as we would not be able to remember that you had
+ logged in
+ previously. Most web browsers can be set to disable the use of Cookies. However, if you disable
+ Cookies,
+ you may not be able to access functionality on our website correctly or at all. We never place
+ Personally
+ Identifiable Information in Cookies.
+
+
Blocking and disabling cookies and similar
+ technologies
+ Wherever you're located you may also set your browser to block cookies and similar technologies, but
+ this
+ action may block our essential cookies and prevent our website from functioning properly, and you
+ may not
+ be able to fully utilize all of its features and services. You should also be aware that you may
+ also lose
+ some
+ saved information (e.g. saved login details, site preferences) if you block cookies on your browser.
+ Different
+ browsers make different controls available to you. Disabling a cookie or category of cookie does not
+ delete
+ the cookie from your browser, you will need to do this yourself from within your browser, you should
+ visit
+ your
+ browser's help menu for more information.
+
+
Kids' Privacy
+ We collect information from kids under the age of 13 just to better our services. If You are a
+ parent or
+ guardian and You are aware that Your child has provided Us with Personal Data without your
+ permission,
+ please contact Us. If We become aware that We have collected Personal Data from anyone under the age
+ of
+ 13 without verification of parental consent, We take steps to remove that information from Our
+ servers.
+
+
Changes To Our Privacy Policy
+ We may change our Service and policies, and we may need to make changes to this Privacy Policy so
+ that
+ they accurately reflect our Service and policies. Unless otherwise required by law, we will notify
+ you (for
+ example, through our Service) before we make changes to this Privacy Policy and give you an
+ opportunity to
+ review them before they go into effect. Then, if you continue to use the Service, you will be bound
+ by the
+ updated Privacy Policy. If you do not want to agree to this or any updated Privacy Policy, you can
+ delete
+ your account.
+
+
Third-Party Services
+ We may display, include or make available third-party content (including data, information,
+ applications and
+ other products services) or provide links to third-party websites or services ("Third- Party
+ Services").
+ You acknowledge and agree that Ajapaik shall not be responsible for any Third-Party Services,
+ including
+ their accuracy, completeness, timeliness, validity, copyright compliance, legality, decency, quality
+ or any
+ other aspect thereof. Ajapaik does not assume and shall not have any liability or responsibility to
+ you or
+ any
+ other person or entity for any Third-Party Services.
+ Third-Party Services and links thereto are provided solely as a convenience to you and you access
+ and use
+ them entirely at your own risk and subject to such third parties' terms and conditions.
+
+
Tracking Technologies
+
+
+
+ - Local Storage - sometimes known as DOM storage, provides web apps with methods and protocols for
+ storing client-side data. Web storage supports persistent data storage, similar to cookies but with
+ a
+ greatly enhanced capacity and no information stored in the HTTP request header.
+
+ - Sessions - are used to identify the areas of our platform that you have visited. A Session is a
+ small
+ piece
+ of data stored on your computer or mobile device by your web browser.
+
+
+
Information about General Data Protection
+ Regulation (GDPR)
+
+ We may be collecting and using information from you if you are from the European Economic Area
+ (EEA),
+ and in this section of our Privacy Policy we are going to explain exactly how and why is this data
+ collected,
+ and how we maintain this data under protection from being replicated or used in the wrong way.
+
+
What is GDPR?
+ GDPR is an EU-wide privacy and data protection law that regulates how EU residents' data is
+ protected by
+ companies and enhances the control the EU residents have, over their personal data.
+ The GDPR is relevant to any globally operating company and not just the EU-based businesses and EU
+ residents. Our customers’ data is important irrespective of where they are located, which is why we
+ have
+ implemented GDPR controls as our baseline standard for all our operations worldwide.
+
+
What is personal data?
+ Any data that relates to an identifiable or identified individual. GDPR covers a broad spectrum of
+ information
+ that could be used on its own, or in combination with other pieces of information, to identify a
+ person.
+ Personal data extends beyond a person’s name or email address. Some examples include financial
+ information, political opinions, genetic data, biometric data, IP addresses, physical address,
+ sexual
+ orientation, and ethnicity.
+ The Data Protection Principles include requirements such as:
+
+ - Personal data collected must be processed in a fair, legal, and transparent way and should only be
+ used in a way that a person would reasonably expect.
+
+ - Personal data should only be collected to fulfil a specific purpose and it should only be used for
+ that
+ purpose. Organizations must specify why they need the personal data when they collect it.
+
+ - Personal data should be held no longer than necessary to fulfil its purpose.
+
+ - People covered by the GDPR have the right to access their own personal data. They can also request
+ a
+ copy of their data, and that their data be updated, deleted, restricted, or moved to another
+ organization.
+
+
+
Why is GDPR important?
+ GDPR adds some new requirements regarding how companies should protect individuals' personal data
+ that
+ they collect and process. It also raises the stakes for compliance by increasing enforcement and
+ imposing
+ greater fines for breach. Beyond these facts it's simply the right thing to do. At Ajapaik we
+ strongly
+ believe
+ that your data privacy is very important and we already have solid security and privacy practices in
+ place
+ that
+ go beyond the requirements of this new regulation.
+ Individual Data Subject's Rights - Data Access,
+ Portability and Deletion
+ We are committed to helping our users meet the data subject rights requirements of GDPR. Ajapaik
+ processes or stores all personal data in fully vetted, DPA compliant vendors. We do store all
+ conversation
+ and personal data for up to 6 years unless your account is deleted. In which case, we dispose of all
+ data in
+ accordance with our Terms of Service and Privacy Policy, but we will not hold it longer than 60
+ days.
+ We are aware that if you are working with EU users, you need to be able to provide them with the
+ ability
+ to access, update, retrieve and remove personal data. We got you! We've been set up as self-service
+ from
+ the start and have always given you access to your data and your users' data. Our customer
+ support is available for you to answer any questions you might have about working with the API.
+
+
Contact Us
+ Don't hesitate to contact us if you have any questions.
+
+ Via Email:
info@ajapaik.ee
+
-
+