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Germany #4

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betatim opened this issue Apr 13, 2018 · 37 comments
Open
4 tasks

Germany #4

betatim opened this issue Apr 13, 2018 · 37 comments
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@betatim
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betatim commented Apr 13, 2018 •
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Notes, comments and organisational things about the event in Germany.

  • fix date
  • fix location
  • recruit helpers
  • advertising
@betatim betatim added the event label Apr 13, 2018
@betatim
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betatim commented Apr 17, 2018

Location: talked to Steph and maybe via Moz we can find somewhere.

Tim DM'ed Lucy to see if she is still in Berlin.

@trallard
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I might have some contacts in Germany... although they might not be Berlin based

@betatim
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betatim commented May 17, 2018

Thanks for the poke. If you want to ping the people you know and persuade them to join the conversation here that would be great. I will ask Moz again as there was some talk about office space in Berlin that we could use.

@rgieseke
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If Potsdam (right next to Berlin with ~25 train ride from Berlin Hbf) the Albert-Einstein-Campus with multiple research institutes might be an option (geo, climate sciences) - we did a couple of Software Carpentry workshops, lots of R and Jupyter users here…
For a day long workshop this might be an option for people from Berlin, we had quite a few participants from Berlin as well. (cc @mrtnhmtz)

In Berlin I mostly can think of meetup places which are open in evenings, but there are lots of Dataviz, Data Journalism and other Programming and sciency meetups so the audience is definitely here :-)

Also pinging @eotp who might know of suitable places in Berlin (and be interested in this)

@tobyhodges
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This is the kind of thing that EMBL may be interested in hosting but that would be in Heidelberg, a long way from Berlin. de.NBI (national bioinformatics network) is another option but wouldn't be a good fit for your target audience. @mrtnhmtz perhaps a post to the de-RSE mailing list might be helpful?

@eotp
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eotp commented May 18, 2018

@betatim Great idea! Thanks @rgieseke for pinging me.
I just reached out to some folks at CODE University Berlin. I believe this would be a great place for such an event.

@mrtnhmtz
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Let's check first if either the Albert-Einstein Science Campus in Potsdam or the CODE University building in Berlin are available for a range of possible dates. If not, then we can get in touch with de-RSE community to find a location outside the Greater Berlin Potsdam area.

@mrtnhmtz
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@betatim are you already able to drop a list of dates that work for you?

@betatim
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betatim commented May 18, 2018

My agenda is quite full in July already, August is holiday season(??), so I think second half of September is a time frame I'd suggest. Purely based on what my calendar says.

How much is August holiday season in Berlin?

@betatim
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betatim commented May 18, 2018

@tobyhodges there is nothing stopping you from doing your own event! One of the (real) goals of this is to create material, connections and experience so that anyone can re-use the material and planning. Then depending on dates we can try and find someone who can provide the required Binder knowledge if there isn't anyone locally.

@rgieseke
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August is holiday season, school holidays go until the 17th - second half of September would be a good time frame.

@eotp
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eotp commented May 18, 2018

@betatim Just had a little conversation with Thomas from CODE University Berlin; he's is very interested in hosting such an event here in Berlin. He asked for dates and the number of expected attendees. A time frame starting with the second half of September would be very appreciated.

@betatim
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betatim commented May 18, 2018

For dates more precise than "a weekday in the second half of September" I need to get back to you. Workshop size will be 20+two or so helpers.

@tomtom-e
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Hi, this is Thomas from CODE University. It would be a pleasure to host a binder hands on workshop at CODE University in Berlin. Thank you, @eotp introducing me...
Right now our academic calendar is not yet finalized, but end of September sounds good. Fridays (and Thursdays) are usually best for offering workshops. Weekends also are fine. ~ 22 People is also fine but I'm quite sure some of our students will join too. We will definitely find an appropriate room in our environment. Looking forward to welcome you in Berlin.

@betatim
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betatim commented May 21, 2018

Thanks for the kind offer! From my side I have a slight preference for the week of Sept 24th.

It is great to hear that more than ~20 people would attend. Resource wise the funding we have doesn't stretch beyond 20-ish (in terms of coffee and lunch funding as well as travel support for people to help run the workshop). So given that spaces will be restricted (even if we increase it to say 30 I bet we will have >30 interested people) I think there should be only one way to get a space that is the same for everyone (signup form and then we somehow select people). Purely from a fairness point of view :-/

The good thing is that all the material is going to be open and one of the main goals of this exercise is to create material and knowledge so that anyone can run their own copy of this without being bottlenecked by people who already know about binder :)

(Re-reading this it sounds incredibly un-thankful given you just offered to host us :-/ I hope you get what I mean.)

@betatim
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betatim commented May 21, 2018

One more thing on dates: we decided this was a "work event" and so should be during working hours, not at the weekend. The discussion is in one of the issues, if I could only find it...

@gedankenstuecke
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I present: The Weekday vs. Weekend discussion 😉

@trallard trallard mentioned this issue May 30, 2018
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@betatim
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betatim commented May 31, 2018

@tomtom-e how should we try and converge on a date? Maybe we can find out if the 21st or 28th would work.

@tobyhodges
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Hi folks. any progress on choosing a date for this? I'm trying to organise a Carpentries training that several people involved in these discussions would probably be interested in, and would prefer to make sure that the dates don't clash...

@betatim
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betatim commented Jun 27, 2018 •
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@tomtom-e would you still be interested in hosting this?

@tobyhodges should we combine the events into one event (not merge but have them in the same place one after the other). -> Where were you planning to have your event?

@tomtom-e
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tomtom-e commented Jul 1, 2018

Hi @betatim, yes of course. Had some busy time here...
We right now are planning this event on thursday September 27th from 9 am to 1pm.
Our room "Sissors" is for 25-(max30) people.

Will you offer an official page for applications?

Yours, tomtom.

@betatim
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betatim commented Jul 2, 2018

A room for 25 sounds good.

So far the plan has been to have a whole day workshop: could we have to room from the morning till the evening?

Applications will be via a copy of the sign up form we used for Birmingham and Lausanne.

@rgieseke
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rgieseke commented Jul 2, 2018

I'd be interested in participating as a helper, I've been a Binder user since before the rewrite and use it e.g. as a demo tool with Pymagicc, Pyhector or for emissions datasets for exploration. The model demos also use some Docker stuff to get all requirements and appmode.

@znicholls might also be interested as he's just setting up a JupyterHub instance for teaching.

@znicholls
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I'd be super happy to talk about my experiences with JupyterHub and https://github.com/yuvipanda/the-littlest-jupyterhub

I haven't used binder yet but am planning on so should have some experience by the time this event happens

@betatim
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betatim commented Jul 2, 2018

Thanks for the offers! Sounds interesting.

My initial reaction is that TLJH is out of scope for this event as that is more about how to setup a (Jupyter)Hub than using one. Let's see what kind of people sign up.

@tomtom-e
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Hi @betatim - ok, I will try to block the room for the whole day. I'll keep you updated (and look forward hosting you here in Berlin!)

You write "Applications will be via a copy of the sign up form we used for Birmingham and Lausanne"
Can you please update me when there will be an official URL for this? I want to implement a link into our intranet also. Thanks!

@betatim
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betatim commented Jul 18, 2018

@tomtom-e let me know when you have the room booking and I will publish the sign up form link + update the webpage. It would be good to get this done before we are fully in the holiday season.

@tomtom-e
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tomtom-e commented Jul 23, 2018 via email

@betatim
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betatim commented Jul 30, 2018

you can email me at [email protected]

We should figure out what options there are for lunch.

@tomtom-e could you post here and update the sign up form https://docs.google.com/forms/d/1PUQV-lKapxxGN2jJQTBtUb4lOkABF-lhA6t0D-cnup8/edit?usp=sharing with the precise location? After that we can update the details on the webpage.

@tomtom-e
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tomtom-e commented Jul 30, 2018 via email

@betatim
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betatim commented Jul 30, 2018

(b) sounds good if you have experience with that and we should be able to find something that works for everyone in terms of dietary restrictions. The only tricky one is gluten free, let's see what people say on the signup.

@tomtom-e
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tomtom-e commented Aug 10, 2018 via email

@betatim
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betatim commented Aug 13, 2018

This is the final link for signing up: https://docs.google.com/forms/d/e/1FAIpQLSfrBXtiL8pS8L8icomrsL9n7h5NR5JnTNGzMIAaxqn004nHZQ/viewform

The official webpage is https://build-a-binder.github.io/ which has a rough agenda.

It needs a page for the Berlin event which should be more or less a copy of the Birmingham or Lausanne pages. I am preparing for JupyterCon and then three weeks of holiday so if I just have to click a merge button I will do that. Thanks for helping out.

@betatim
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betatim commented Sep 15, 2018

@tomtom-e did you advertise the sign up?

I just checked the number of participants and there are only 4 so far :-/

Unless there is some hidden large number of potential signups I think we should reschedule.

@tomtom-e
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tomtom-e commented Sep 16, 2018 via email

@betatim
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betatim commented Sep 17, 2018

Let's cancel the event for now.

Of the four signups some are interested in a "remote workshop", so I will post skype details and a chat room for us to hang out.

Sorry about this :(

@tomtom-e
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tomtom-e commented Sep 17, 2018 via email

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@rgieseke @gedankenstuecke @betatim @mrtnhmtz @tobyhodges @eotp @trallard @znicholls @tomtom-e