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Record Management

Now that you have set up your organization and project, it's time to start recording land information.

The first step in defining the spatial details of a location for which a right is to be assigned. Defining the location can be done in a number of ways - collecting coordinates from a GPS unit, utilizing Field Papers and tracing boundaries, direct data collection from GeoODK, or digitizing from imagery. We will begin with digitizing from imagery.

Digitizing from Imagery

Location Information

  1. After logging into the Platform and navigating to your project, select "Add a Location" to begin data entry.

  2. You can then use the drawing tools (see A below) to draw the location on the map as a point, line, or polygon. If imagery is needed, remember that you can change the background by switching the map layers (see B below). Also note the boundary of the project area shaded in a dotted line as defined during the creationn of the project (see C below).

  3. Now fill out all property details as defined in the Excel Form (see Custom Data Section for details) submittted during project setup (see D below).

  4. Select save and your first location has been recorded.

Relationship Information

Now that the spatial details have been recorded, its now necessary to establish a relationship between the right holder and the location.

  1. From the Project Overview page, select "Relationships" and then "Add Relationship."
  2. You will be prompted to define your tenure type (see A below) as defined by the Excel form, and then prompted to add a party with which the relationship will be established (see B below)

Associating Resource Files

Now that we have added locations and established relationship with right holders, it may be useful to provide evidence of the rights. This might vary to include pictures of properties, right holders or documentation attesting to rights (transfer documents, tax payments receipts, etc) or video or audio files detailing agreements on rights and boundaries.

  1. Select Resources from the overview page.
  2. Now you can either upload resources directly, or add from the resource library if you have already saved to the project. The Resource File will now be associated with the property in question.