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google_calendar_equipment_in_the_lab.md

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Google Calendar Equipment in the Lab

Please see below for instructions to add resource (equipment) calendars to your calendar.  

  1. Navigate to http://google.umn.edu/. You may need to log in at this point.

  2. Click on Calendar link at the top-left corner of the screen. Your Google Calendar should load.

  3. On the left half way down where it says My Calendar just right of that click on arrow and in the drop-down menu select Settings.

  4. About halfway down the page on right, click the Browse interesting calendars link.

  5. On the Interesting Calendars page, click the More tab at the top, and click the Resources for umn.edu link on this page.

  6. Now click the (EQ) CFANS link on the list of UMN resource calendars. This will load the list of all CFANS resources. Scroll down the list until you see the lab resources:

    • (EQ) CFANS-HORT GC_MS
    • (EQ) CFANS-HORT LC_MS
    • (EQ) CFANS-HORT Orbitrap (Q Exactive)
    • (EQ) CFANS-HORT Prep LC
    • etc…

  1. For each of these, click the Subscribe link that appears to the right of each entry.  The link should now say Unsubscribe.

  2. Now back at the main page of your calendar, you should see all the calendars listed under Other calendars on the left side of the page.

Scheduling the Resource:

  1. Create an event by clicking the Create event button near the top left corner of the screen.

  2. For the event name, include your name and the instrument

  3. Under Privacy at the bottom of the event creation page, make sure to click Public. This is VERY IMPORTANT – if you don’t click public, other lab members won’t know who reserved the machine.

  4. Half way down page on right. Add the instrument to your event. Click the Rooms, etc. link on the Add: box on the right side of the page. Type hort in the search box.  You’ll see the instruments listed in the results. Click the desired resource.

  5. Notice that the resource now appears in the Where box of the event creation page.

  6. Click Save at the top of the page and you should see the event scheduled on your calendar.  Notice that the color of the event corresponds with the resource calendar’s color (on my calendar they both appear as light blue.)