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Instrument Control Drop in Session
- Date: 09/7/2021
- Time: 14:00
- Place: Zoom VC
- Host: Dom
The idea behind a drop-in session is very simple:
- At regular intervals (once a month), one member of the Computing Controls Group will be available, in a meeting room, for 1 hour
- Members of the Experiment Computing Controls team take it turn to be the host of the “drop-in” session
- During that 1 hour, any scientist (or a support technician) can drop-in to seek advice or ask questions about IBEX.
- If scientists or technicians turn up to ask questions, that's fine - we try to answer the questions. If no-one turns up, that's also fine.
- The Computing Controls person should take a laptop, so that they can:
- Demonstrate problems/solutions to scientists
- Do some work if nobody turns up
- The Computing Controls person should take a laptop, so that they can:
- The Computing Controls person will try to answer questions during the session.
- If this is not possible, the question can be answered off-line.
- The Computing Controls person should also gather any feedback, suggestions, etc. and feed these back to the rest of the Computing Controls Group
- We should alternate sessions between R3 (convenient for scientists) and R80 (convenient for technicians)
- Scientists have suggested that holding these sessions in the afternoon is more convenient (because experiment handovers usually take place in the morning).
This host should book the room and invite Instrument Scientists and Support Technicians (see Process for Host). The dates below are suggested dates - they can be adjusted to suit cycles and other events. If you can't make a particular date, just arrange to swap with someone and update the table below.
Date | Time | Location | Host |
---|---|---|---|
08/03/2021 | 14:00 PM | Location | JH |
22/04/2021 | 14:00 | Zoom | DK |
09/07/2021 | 14:00 PM | Zoom | DO |
dd/08/2021 | HH:MM PM | Location | TL |
dd/09/2021 | HH:MM PM | Location | JK |
dd/10/2021 | HH:MM PM | Location | LC |
dd/11/2021 | HH:MM PM | Location | AL |
dd/12/2021 | HH:MM PM | Location | BR |
dd/01/2022 | HH:MM PM | Location | KB |
dd/02/2022 | HH:MM PM | Location | FA |
dd/03/2022 | HH:MM PM | Location | SJ |
dd/04/2022 | HH:MM PM | Location | CMS |
dd/05/2022 | HH:MM PM | Location | JH |
dd/06/2022 | HH:MM PM | Location | DK |
dd/07/2022 | HH:MM PM | Location | TL |
dd/08/2022 | HH:MM PM | Location | JA |
dd/09/2022 | HH:MM PM | Location | DO |
dd/10/2022 | HH:MM PM | Location | JK |
dd/11/2022 | HH:MM PM | Location | LC |
dd/12/2022 | HH:MM PM | Location | AL |
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1 Month before
- Create a room booking for the given time
- Send a calendar invitation to
ISIS Instrument Scientists + Others
outlook address (see below for draft message). Do this by creating a meeting in theISIS Experiment Controls
calendar, rather than trying to send an invitation from your account on behalf of it. - Make sure you use the subject:
Experiment Controls Drop-In Session
. - On the
response options
for the meeting (which only appears after you have added attendees), deselect therequest responses
andallow new time proposals
options so we don't get flooded with meeting replies. - Don't expand the
ISIS Instrument Scientists + Others
item in the attendees list (underScheduling Assistant
in main ribbon) , but click on the icon at the side and change them fromrequired
tooptional
attendees.
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2 weeks before
- Send a reminder email
-
On the day
- Send a reminder email
Header: Experiment Controls Drop-In Session
Body:
Hello all,
I would like to invite you to the next scheduled instrument control drop-in session. There will be a member of the team in the location on the date referenced below to listen to any questions, concerns or feedback relating to the IBEX and SECI control systems.
When: Insert date and time here
Where: Insert location here
Look forward to seeing you there!
Insert Hostname here