From 0605f2f12c093a66b0e14c89621e6748a563c53a Mon Sep 17 00:00:00 2001 From: Anne Lee Steele Date: Mon, 26 Jun 2023 11:03:18 +0100 Subject: [PATCH 01/11] archiving notes --- .../community-calls/20230619-coworking.md | 42 +++++++++++++++++++ 1 file changed, 42 insertions(+) create mode 100644 governance/community-calls/20230619-coworking.md diff --git a/governance/community-calls/20230619-coworking.md b/governance/community-calls/20230619-coworking.md new file mode 100644 index 00000000000..fc4bb674dc1 --- /dev/null +++ b/governance/community-calls/20230619-coworking.md @@ -0,0 +1,42 @@ +# Notes 19 June + +## Attendees + +* Kirstie +* Eirini +* Alex +* Cami +* Emma +* Alden +* Batool Almarzouq +* Esther +* Bastian +* :clock1: (Sophia arriving late) + +## Topics/Rooms + +* Project Sustainability + * Cami + * Alden +* The Practitioners Hub Events coodination + * Alex (if possible with Malvika) ----> we didn't open it. +* Governance - main room + * Kirstie + * Alex + * Bastian + * Malvika +* Quiet working room? + * Batool (working in documentation for AIM RSF GH Org) + * Esther (getting back on top of things?) + * +* Chatty working room ([repositories chapter for TTW](https://hackmd.io/hIa563koR3Ssdc6B_1Skyw?both)) + * Eirini + * Emma + +## Advance asynchronous updates + +* +* +* +* +* \ No newline at end of file From 9f2c8bba2b769fe0dd8576f769654bd5e88872ba Mon Sep 17 00:00:00 2001 From: Anne Lee Steele Date: Mon, 26 Jun 2023 11:56:22 +0100 Subject: [PATCH 02/11] add notes 26 june --- .../community-calls/20230626-coworking.md | 45 +++++++++++++++++++ 1 file changed, 45 insertions(+) create mode 100644 governance/community-calls/20230626-coworking.md diff --git a/governance/community-calls/20230626-coworking.md b/governance/community-calls/20230626-coworking.md new file mode 100644 index 00000000000..c73cf098d5a --- /dev/null +++ b/governance/community-calls/20230626-coworking.md @@ -0,0 +1,45 @@ +# Notes 26 June + +## Attendees + +* Kirstie +* Anne +* Emma +* Vicky +* Bastian +* Gabin +* Eirini +* David +* Alex +* Batool, +* Sarah +* Alden +* Sophia + +## Topics/Rooms + +* Fireside Chat + * Anne (if Alejandro & Alexandra are here!) +* Open Science EU + * (If time) - Emma, Anne, Gabin +* Governance (main room) + * Kirstie + * Alden (Margaret Hamilton) +* +* Turing research roles case studies (Participatory scientist/researcher) - Emma, Bastian, Georgia, Sophia +* Quiet working + * David will join and catch up on emails and threads + * Sarah + * Batool + * Eirini +* UKRN survey- Vicky +* + + +## Advance asynchronous updates + +* +* +* +* +* \ No newline at end of file From 8bf9c51151db4d9d64ba2cf16cd583320710b5ff Mon Sep 17 00:00:00 2001 From: Anne Lee Steele Date: Mon, 26 Jun 2023 15:23:36 +0100 Subject: [PATCH 03/11] Update governance/community-calls/20230626-coworking.md removing comma --- governance/community-calls/20230626-coworking.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/governance/community-calls/20230626-coworking.md b/governance/community-calls/20230626-coworking.md index c73cf098d5a..ed40da82875 100644 --- a/governance/community-calls/20230626-coworking.md +++ b/governance/community-calls/20230626-coworking.md @@ -11,7 +11,7 @@ * Eirini * David * Alex -* Batool, +* Batool * Sarah * Alden * Sophia From 5d035323d8322f7115b2ee5c47a6490b97ed73e2 Mon Sep 17 00:00:00 2001 From: Anne Lee Steele Date: Mon, 26 Jun 2023 15:24:19 +0100 Subject: [PATCH 04/11] Update governance/community-calls/20230626-coworking.md add more names to group --- governance/community-calls/20230626-coworking.md | 3 +++ 1 file changed, 3 insertions(+) diff --git a/governance/community-calls/20230626-coworking.md b/governance/community-calls/20230626-coworking.md index ed40da82875..db013df38c5 100644 --- a/governance/community-calls/20230626-coworking.md +++ b/governance/community-calls/20230626-coworking.md @@ -25,6 +25,9 @@ * Governance (main room) * Kirstie * Alden (Margaret Hamilton) + * Alexandra + * Anne + * Malvika * * Turing research roles case studies (Participatory scientist/researcher) - Emma, Bastian, Georgia, Sophia * Quiet working From e5335480f45c3bbd384b3d9f3ad7e41a88316f8a Mon Sep 17 00:00:00 2001 From: Anne Lee Steele Date: Mon, 26 Jun 2023 15:26:22 +0100 Subject: [PATCH 05/11] Update governance/community-calls/20230626-coworking.md remove space --- governance/community-calls/20230626-coworking.md | 1 - 1 file changed, 1 deletion(-) diff --git a/governance/community-calls/20230626-coworking.md b/governance/community-calls/20230626-coworking.md index db013df38c5..383e2f43424 100644 --- a/governance/community-calls/20230626-coworking.md +++ b/governance/community-calls/20230626-coworking.md @@ -28,7 +28,6 @@ * Alexandra * Anne * Malvika -* * Turing research roles case studies (Participatory scientist/researcher) - Emma, Bastian, Georgia, Sophia * Quiet working * David will join and catch up on emails and threads From 7a86bb933d45bfbf6916fa40f038785b00af6f0f Mon Sep 17 00:00:00 2001 From: Anne Lee Steele Date: Mon, 3 Jul 2023 16:36:34 +0100 Subject: [PATCH 06/11] updating notes --- .../community-calls/20230703-coworking.md | 37 +++++++++++++++++++ 1 file changed, 37 insertions(+) create mode 100644 governance/community-calls/20230703-coworking.md diff --git a/governance/community-calls/20230703-coworking.md b/governance/community-calls/20230703-coworking.md new file mode 100644 index 00000000000..d83bfd7f651 --- /dev/null +++ b/governance/community-calls/20230703-coworking.md @@ -0,0 +1,37 @@ +# Notes 3 July + +## Attendees + +* Anne +* Malvika +* Gabin +* Batool +* Bastian +* Esther +* Sophia + +## Topics/Rooms + +* Silent Coworking Room + * Sophia (maybe Esther too) + * Batool (working on the infrastructure of the localisation) + * Gabin (working on NSO shipbuilding review) +* Chatty Coworking + * Bastian +* Linking to Twitter in the Turing way? + * Esther + * Malvika + * Anne + * To avoid broken links: + * Link to the webarchive version of the tweet + * Extract the resources and link directly to those + * Adding a screenshot of the tweet + + +## Advance asynchronous updates + +* +* New issue regarding the Twitter links [#3212](https://github.com/alan-turing-institute/the-turing-way/issues/3212) +* Esther started with RDM chapter review [3214](https://github.com/alan-turing-institute/the-turing-way/pull/3214) and has updated references in the DMP chapter /o/ (this is going to take forever... :D) +* +* \ No newline at end of file From a07d55cf48637ff23ec21a2e8d15e3d5e02c75fc Mon Sep 17 00:00:00 2001 From: Anne Lee Steele Date: Tue, 4 Jul 2023 09:40:01 +0100 Subject: [PATCH 07/11] Update governance/community-calls/20230619-coworking.md --- governance/community-calls/20230619-coworking.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/governance/community-calls/20230619-coworking.md b/governance/community-calls/20230619-coworking.md index fc4bb674dc1..49ae96d24da 100644 --- a/governance/community-calls/20230619-coworking.md +++ b/governance/community-calls/20230619-coworking.md @@ -1,4 +1,4 @@ -# Notes 19 June +# Notes 19 July ## Attendees From edb21be5c4d650b82b92473a3ad5b89d438bfd9f Mon Sep 17 00:00:00 2001 From: Anne Lee Steele Date: Mon, 10 Jul 2023 10:42:01 +0100 Subject: [PATCH 08/11] removing extra bullet points --- governance/community-calls/20230605-coworking.md | 1 - governance/community-calls/20230626-coworking.md | 1 - governance/community-calls/20230703-coworking.md | 1 - 3 files changed, 3 deletions(-) diff --git a/governance/community-calls/20230605-coworking.md b/governance/community-calls/20230605-coworking.md index c3ab2d1f112..923c5380e1a 100644 --- a/governance/community-calls/20230605-coworking.md +++ b/governance/community-calls/20230605-coworking.md @@ -78,7 +78,6 @@ * Constrains creativity and options from new members - follow what has been defined by those in power rather than finding what works for them. * BUT it is important that some leaders do this work otherwise it is too difficult to navigate getting started and seeing how to get to a leadership position. * What is stopping us - everyone can do anything in the turing way -* ### Advance asynchronous updates diff --git a/governance/community-calls/20230626-coworking.md b/governance/community-calls/20230626-coworking.md index 383e2f43424..2692794358a 100644 --- a/governance/community-calls/20230626-coworking.md +++ b/governance/community-calls/20230626-coworking.md @@ -35,7 +35,6 @@ * Batool * Eirini * UKRN survey- Vicky -* ## Advance asynchronous updates diff --git a/governance/community-calls/20230703-coworking.md b/governance/community-calls/20230703-coworking.md index d83bfd7f651..8f4a2b3d29d 100644 --- a/governance/community-calls/20230703-coworking.md +++ b/governance/community-calls/20230703-coworking.md @@ -30,7 +30,6 @@ ## Advance asynchronous updates -* * New issue regarding the Twitter links [#3212](https://github.com/alan-turing-institute/the-turing-way/issues/3212) * Esther started with RDM chapter review [3214](https://github.com/alan-turing-institute/the-turing-way/pull/3214) and has updated references in the DMP chapter /o/ (this is going to take forever... :D) * From f433ff26b67341860bf16b0e37242d1be84c8e8b Mon Sep 17 00:00:00 2001 From: Anne Lee Steele Date: Mon, 17 Jul 2023 10:56:49 +0100 Subject: [PATCH 09/11] notes for 10 july --- .../community-calls/20230703-coworking.md | 5 +-- .../community-calls/20230710-coworking.md | 45 +++++++++++++++++++ 2 files changed, 46 insertions(+), 4 deletions(-) create mode 100644 governance/community-calls/20230710-coworking.md diff --git a/governance/community-calls/20230703-coworking.md b/governance/community-calls/20230703-coworking.md index 8f4a2b3d29d..eeebcc0dc3b 100644 --- a/governance/community-calls/20230703-coworking.md +++ b/governance/community-calls/20230703-coworking.md @@ -27,10 +27,7 @@ * Extract the resources and link directly to those * Adding a screenshot of the tweet - ## Advance asynchronous updates * New issue regarding the Twitter links [#3212](https://github.com/alan-turing-institute/the-turing-way/issues/3212) -* Esther started with RDM chapter review [3214](https://github.com/alan-turing-institute/the-turing-way/pull/3214) and has updated references in the DMP chapter /o/ (this is going to take forever... :D) -* -* \ No newline at end of file +* Esther started with RDM chapter review [3214](https://github.com/alan-turing-institute/the-turing-way/pull/3214) and has updated references in the DMP chapter /o/ (this is going to take forever... :D) \ No newline at end of file diff --git a/governance/community-calls/20230710-coworking.md b/governance/community-calls/20230710-coworking.md new file mode 100644 index 00000000000..fef3bf375b2 --- /dev/null +++ b/governance/community-calls/20230710-coworking.md @@ -0,0 +1,45 @@ +# Notes 10 July + +## Attendees + +* Sarah Gibson +* Batool Almarzouq +* Emma Karoune +* Eirini Zormpa +* Kirstie Whitaker +* Jen Ding +* Bastian Greshake Tzovaras +* Malvika +* Shakir +* Gabin +* Anne Lee Steele +* Esther (late due to NASA-CERN summit thing) + +## Topics/Rooms + +* What is the difference between OpenAI, Open AI and Open Source AI? + * Kirstie, Bastian, Jen, Gabin, Anne, Esther + * (all thoughts welcome!) + * "OpenAI" should really be called "SuperShadyLLM Co" +1 +100 +1000! + * YES let's reclaim the phrase open AI! + * Decision made to go for "open AI" in the piece and to define it very expansively. Also to acknowledge the work of the OSI in defining "Open Source AI". +* Health AI standards + * Shakir, Malvika and Owen + * Scoping a project plan for linking up with regulation and corresponding standards in Health - anticipate regulatory requirements at the start +* Quiet room + * Batool: Working on blogpost with the carpentries around localisation + * Sarah: catching up on some docs + * Eirini + * Emma + +## Advance asynchronous updates + +* Esther: We closed an issue opened in 2020 on error management! [#877](https://github.com/alan-turing-institute/the-turing-way/issues/877). Barbara merged the PR she worked on during this year's bookdash: [#883](https://github.com/alan-turing-institute/the-turing-way/pull/883) + + +Notes on the TTW booth +* RSF banners are behind the curtain +* TTW - postcards, stickers, book on big screen/slide +* print out the schedule - talk about what we did at AIUK +* brief the people that come along and talk about what went on at AIUK +* how they interact with the TTW. \ No newline at end of file From e7ae7eb7cc128bbe466fa2e04fc24c6988280519 Mon Sep 17 00:00:00 2001 From: Anne Lee Steele Date: Mon, 17 Jul 2023 12:55:11 +0100 Subject: [PATCH 10/11] notes for 17 July --- .../community-calls/20230717-coworking.md | 80 +++++++++++++++++++ 1 file changed, 80 insertions(+) create mode 100644 governance/community-calls/20230717-coworking.md diff --git a/governance/community-calls/20230717-coworking.md b/governance/community-calls/20230717-coworking.md new file mode 100644 index 00000000000..cbea1e5ddb1 --- /dev/null +++ b/governance/community-calls/20230717-coworking.md @@ -0,0 +1,80 @@ +# Notes 17 July + +## Attendees + +* Susana +* Anne +* Malvika +* Esther +* Kirstie +* Alex +* Eirini +* Jennifer + +## Topics/Rooms + +* Book dash review (#) + * https://github.com/alan-turing-institute/the-turing-way/issues/3231 +* Susana / Anne discussion + * Enrichment Scheme: ALS asked to be a TESC - discussing program & writing transcript here: https://hackmd.io/@aleesteele/rkEKd5f93 + * Book Dash Recording + * Will try to record during the second hour of Collaboration Cafe on Wednesday, 19 July + * Book Dash Committee: What is the time commitment for the committee? + * Reviewing this issue: https://github.com/alan-turing-institute/the-turing-way/issues/3210 + +### Book Dash discussion will be posted here: https://github.com/alan-turing-institute/the-turing-way/issues/3231 + +* Notes from meeting with @EstherPlomp @KirstieJane @eirini-zormpa @AlexandraAAJ @malvikasharan + +Q from Kirstie: Is the committee working as well as it should be? +- Reflection from Esther as a long-term community member: + - It is called a planning committee so it can be unclear what the organisation's role is during the event — we can make responsibilities clearer. + - Chapter has a lot of information in the chapter, but people don't likely read it -- what might be the case? Are there many people assuming the information? + - Malvika sends detailed information, and hence doesn't feel the need to read them. What is the balance between providing sufficient information but then not overwhelming them? + +Q Discussion on the chapter: +- The chapter is written by Malvika and maybe the committee doesn't feel the accountability. +- Set expectations for the committee members to read the chapter. + +Q Discussion on the planning committee's responsibility: +- How do we pivot + - Some people have taken more responsibility than others, they should be given strategic leadership roles in a 'Book Dash Strategic Committee' that sets a working group + - The working group is constituted by recruiting community members who take on different roles + - Some members of the working group become the Book Dash +- What do we don't want to change? + - Not the restructuring of what we do - new templating and brand new format will bring chaos and stress to the delivery team +- What should they change? + - Evolve with the need of community - e.g. Hub and spoke model that we are working with, anything that they find challenging in the process, updating the community handbook, acting on the feedback from the previous rounds of Book Dash +- Weights of responsibilities are different, how do we address that? + - Create specific roles and create subteams: Go through the issue checklist and tease out the delivery. + - Delivery team: should always have project manager, community manager + - Onboarding the attendees + - GitHub Training + - Reviews applications + - You can be on the working group and delivery team - but full overlap is not needed + - Working group membership should align with other working group expectations/standards (will replace the Book Dash planning committee) + - Onboarding to the working group and delivering + - Chapter updates: Working group (strategic level) + - Facilitating the debrief/feedback from the Book Dash + - Review the rubric for application + - Opens up the applications for Hub, Committee, attendees + +Kirstie's notes, possibly overlapping! + +* Split the Book Dash Planning Committee into: + * Book Dash Working Group which is responsible for the strategic vision of the Book Dash + * Book Dash Delivery Team which is responsible for delivering a specific Book Dash event (2x per year) + * Turing Way Research Project Manager always a member + * Turing Way Research Community Manager always a member +* Book Dash WG is accountable for the Book Dash DT + * Different responsibilities though! + * For example the Book Dash WG are responsible for making sure that the DT have everything they need + * Book Dash WG members don't have to attend DT meetings, nor the specific book dash itself. + * People are welcome to be members of both WG and DT + * Members of the DT can stay in post for a shorter amount of time than members of the WG, DT should be a pathway to learning more about the Turing Way and having greater strategic understanding and leadership opportunities. + +## Advance asynchronous updates + +* +* +* From 7fc989c31484bbfa3081f9c354df0248263068dd Mon Sep 17 00:00:00 2001 From: Anne Lee Steele Date: Mon, 24 Jul 2023 13:01:34 +0100 Subject: [PATCH 11/11] notes for 24 july --- .../community-calls/20230724-coworking.md | 41 +++++++++++++++++++ 1 file changed, 41 insertions(+) create mode 100644 governance/community-calls/20230724-coworking.md diff --git a/governance/community-calls/20230724-coworking.md b/governance/community-calls/20230724-coworking.md new file mode 100644 index 00000000000..f0f2472d360 --- /dev/null +++ b/governance/community-calls/20230724-coworking.md @@ -0,0 +1,41 @@ +# Notes 24 July + +## Attendees + +* Anne +* Alex +* Batool +* Jennifer +* Emma +* David +* Danny +* Kirstie +* Malvika + + +## Topics/Rooms + +* Quiet room: Emma, David, Danny +* Saudi Hub - Book Dash (Batool, Anne, Kirstie & Malvika) + * Number of people: 4-5 people, complete beginners in openness & open science, mostly from biology background + * What would funding & support look like? + * BA: to apply for BD hub & committee + * Should this hub be in either Liverpool, London, or Saudi Arabia? + * Networking & talking opportunities to learn from the environment + * Have small funding for travel from Open Collective, IOI funding a possibility as well + * Hub models means not traveling + * Downside of the hub model can be the way it ties to geography + * Where does BA want people to come from? + * Reference to [F.O.R.M. event](https://forumforopenresearch.com/programme/) happening in 22-24 October in autumn + * Can [Open Bioinformatics Foundation](https://www.open-bio.org/) support this work (need to have bioinformatics relationship) + * Book Dash Committee has been split into two groups: Working Group and Delivery Team + * Working Group: Asking questions like: How do hubs interact with each other and online? + * Example of [Mozilla Global Sprint](https://github.com/mozilla/global-sprint): mix of online & in person, with a much larger idea to convene +* The Practitioners Hub Workshop planning: + - Jen and Ale discussion about the panel + +## Advance asynchronous updates + +* +* +* \ No newline at end of file