diff --git a/monthly-challenges/facilitators-docs.md b/monthly-challenges/facilitators-docs.md new file mode 100644 index 00000000..1e15e52d --- /dev/null +++ b/monthly-challenges/facilitators-docs.md @@ -0,0 +1,71 @@ +# Monthly Challenge Facilitators Handbook + +_Thanks for volunteering to facilitate our monthly challenges! The Community Maintainers are always here to answer your questions and support you, so please reach out anytime! The challenges have been created, and the directions and structure are available in the monthly challenge folders and on the website._ + +## Table of Contents + +- [Facilitating a Challenge](#facilitating-a-challenge) + - [Before the Challenge](#before-the-challenge) + - [Update the Challenge Page on the Website](#update-the-challenge-page-on-the-website) + - [The First Day of the Month](#the-first-day-of-the-month) + - [Update the `monthly-challenge` Channel on Slack](#update-the-monthly-challenge-channel-on-slack) + - [Make an Announcement for a New Challenge](#make-an-announcement-for-a-new-challenge) + - [Blog Post](#blog-post) + - [During the Challenge](#during-the-challenge) + - [Post Challenge](#post-challenge) + +## Facilitating a Challenge + +Let us know your availability for the challenge in the reminder thread that drops every mid-month in the `#vc-monthly-challenge-team` channel in Slack.😊 + +### Before the Challenge + +#### Update the Challenge Page on the Website + +⏳ **Timeline**: Anytime before the challenge starts. + +✅ **Tasks**: + +- Change and adjust the challenge page on the website to the current challenge and create a PR. + +### The First Day of the Month + +#### Update the `monthly-challenge` Channel on Slack + +✅ **Tasks**: + +- Change the `#monthly-challenge` channel topic and description in Slack. +- Give a brief description of the challenge. + +#### Make an Announcement for a New Challenge + +✅ **Tasks**: + +- Announce the challenge in the `#announcements` channel and crosspost it to the `#monthly-challenge` channel on Slack. + +📝 **Notes**: + +Script templates are available in each challenge file. + +#### Blog Post + +✅ **Tasks**: + +- Drop the blog post about the challenge at [DEV](https://dev.to/virtualcoffee). Blog posts can be scheduled in advance. + +📝 **Notes**: + +A blog post is optional. However, introducing and promoting our challenges to the public and our members through blog posts is one of the good ways to engage folks to do the challenge with us. + +### During the Challenge + +Please read the `facilitators-guide.md` file in the challenge's folder for complete instructions. + +### Post Challenge + +- Provide feedback in the `#vc-monthly-challenge-team` channel, like what went well and what could've gone better for the challenge. Let us know the support you need and things you think would be nice to do next time. +- Update the `facilitators-guide.md` in the challenge's folder with: + + - new script templates and things we did for the challenge, + - the month and year of the challenge, + - the blog post(s) for the challenge, if any. diff --git a/monthly-challenges/leader-docs.md b/monthly-challenges/leader-docs.md deleted file mode 100644 index 13a0393e..00000000 --- a/monthly-challenges/leader-docs.md +++ /dev/null @@ -1,38 +0,0 @@ -## Monthly Challenge Leader docs - -_Thanks for taking time this month to volunteer to facilitate this month's challenge! The Community Maintainers are always here to answer your questions and to support you, so please reach out at any point! The Challenge has been created, and the directions and structure will be available to you on the monthly challenge page._ - -### Facilitating the Challenge - -#### Before the Challenge - -- If you know members who would be interested or good at channel-level mentorship, reach out and ask them -- If anyone agrees to mentor or support the members, add them to the #monthly-challenge-team channel for team communication -- Create a Facilitator-Guide.md file in the folder for that month. - -#### The First of the Month - -- Change the channel topic and description in slack -- Give a brief description of the challenge -- Ask a question or create a call to action to start engagement (ie, How many of you are starting with a blank slate? or Find a job post for your resume and drop the link in this thread!) - -#### Throughout the month - -- Do a once a week channel check-in. -- Ask members if they have any questions. -- Be the hype-person. -- Check-in with the mentors. -- Drop any links to resources that could help and/or encourage members to do the same. -- Ask the members how they'd like to collect their finished products at the end of the month (slack, posted to the site, other) -- Update the Facilitator-Guide.md with the things you've done during the month, the support you needed, and even things you think you think would be nice to have next time. - - Be as specific as possible (this will serve as the guide for the next time we run the challenge). For example, you might have a task that says "Create a slackbot reminder that says "Reminder: Check out our Demos doc (bookmarked at the top of this channel) for all of our members pre-recorded demoes!" And then give a link or instructions on how to create a slack reminder. - -#### Tips - -- Share. Sometimes it takes seeing the team lead sharing to make other people comfortable. -- Ask questions. -- Schedule posts or use /reminder in slack to update team and give calls for help. - -#### Post month - -- Provide feedback <3 In the monthly-challenge-team channel, let us know what went well and what could've gone better.