Effective Management of Roles and Permissions in the Organization

[Wid1ey]

Overview

This milestone focuses on establishing a structured approach to managing roles and permissions within our organization. We aim to ensure clarity, security, and efficiency in access management, leveraging GitHub's roles and team functionalities.

Goals

• Define Roles: Clearly outline the roles of Owners, Billing Managers, and Members.
• Implement Teams: Set up teams to manage permissions efficiently.
• Document Processes: Create comprehensive documentation for role and permission management.

Roles in the Organization

1. Owners

• Description: Owners have complete administrative access to the organization.
• Permissions:
  • Full control over organization settings.
  • Invite and remove members.
  • Manage billing settings and repositories.
• Action Items:
  • Identify and assign organization owners.
  • Ensure owners understand their responsibilities.

2. Billing Managers

• Description: Billing managers manage billing settings without other administrative permissions.
• Permissions:
  • Access to billing and payment information.
  • Manage subscription and payment details.
• Action Items:
  • Assign billing managers.
  • Verify access to billing information.

3. Members

• Description: Default role for all other organization members.
• Permissions:
  • Access repositories and projects per assigned permissions.
  • Participate in organization activities based on specific repository or project permissions.
• Action Items:
  • Review member roles and permissions.
  • Ensure members are assigned appropriate access.

Managing Access Permissions with Teams

Using Teams

• Purpose: Teams streamline permission management for multiple members.
• Actions:
  • Create teams based on projects, departments, or roles.
  • Assign members to teams for specific repository or project access.
  • Manage team permissions collectively.
• Action Items:
  • Define and create necessary teams.
  • Assign members to appropriate teams.
  • Regularly review and update team permissions.

Documentation and References

Documentation

• Create comprehensive documentation for managing roles and permissions.
• Include step-by-step guides for assigning roles and managing teams.

References

• Roles in an organization
• Project (classic) permissions for an organization
• Repository roles for an organization
• About teams

Action Items Summary

• Define Roles and Assign Owners: Ensure all roles are clearly defined and assigned.
• Set Up Teams: Establish teams for efficient permission management.
• Document Processes: Develop and maintain detailed documentation.
• Review and Update Regularly: Regularly audit roles, permissions, and team assignments.

Discussion Points

• Challenges or issues with current role and permission management.
• Suggestions for improvement.
• Need for additional training or resources.

Comments and Feedback

Please provide any comments, feedback, or questions regarding the management of roles and permissions within the organization.

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Timeline

• Week 1: Define roles and assign initial owners and billing managers.
• Week 2: Create teams and assign members.
• Week 3: Develop and finalize documentation.
• Week 4: Review and refine roles, permissions, and team setups.

Milestone Completion Criteria

• All roles are clearly defined and assigned.
• Teams are set up and members are appropriately assigned.
• Comprehensive documentation is in place.
• Regular review process is established.