Overview of open issues

[bmkramer]

Last updated 20170928

GENERAL
#50 Aim for diversity and inclusivity
#137 Review open tasks in terms of whether and how they could be given a "changing the culture" spin

SOCIAL PROGRAMME / SATELLITES / FELLOWS_
- Social
#14 Define elements of social program - assign
- Satellites
#69 Make a list of events/ communities that might be (or become) a basis for satellite events - CLOSED
#45 Coordinate with satellite events - Outreach committee? CLOSED
- Fellows
#53 Pre-conference event for fellows - assign @mfenner any new info on this that we should be aware as well as sending information to all fellows?
#103 Organize a room for the pre-conference fellowship event - assign same as #53 @mfenner any new info on this that we should be aware as well as sending information to all fellows?
#129 For people who get a scholarship but have their visa denied, earmark them for a 2018 fellowship? assign CLOSED
#71 Are we doing a Digital Library Federation cross-pollinator travel award? suggest for 2018? CLOSED

LOGISTICS
- General
#134 Accessibility of venue Programme committee -> Copernicus
- Schedule overview
#35 Reduce confusion in terms of what happens when and where
#48 Help attendees organize themselves decide on Sched CLOSED
#114 Define a way to get the schedule on the conference site - Programme committee -> Copernicus CLOSED
#150 Add floor plans of the venue to Force 2017 website - Copernicus
#149 Prepare signage for onsite - Copernicus

- Make materials available online
#59 Create Figshare collection for all posters and slide decks? Programme committee cf Copernicus @Daniel-Mietchen @mfenner please let us know if we will be instructing presenters to post their presentations and other materials on figshare or Copernicus site?
#75 Ensure that presentations are available online by default when they are given same as #59
#136 Really try to make sure that slides et al. are openly available when talk starts

-Venue logistics #59
#145 Set a useful password for the event WiFi – Copernicus
#147 Include WiFi password in conference printouts - Copernicus assign to Copernicus
#128 Shall we have a room where people can take remote meetings? - Copernicus (see also #134 Accessibility) ** @bmkramer prepare a list of questions for Copernicus**
#83 Venue seating for networking - Copernicus
#82 Test all technology tech support website - Copernicus

- Session facilitation: chairs, note taking, signalling breaks Programme committee? send a message to all PPC and SC to sing up to chair a session
#143 Plan communications between session facilitators
#142 Assign people as session chairs action for Programme committee
#141 Write instructions for session chairs
#135 Think of a consistent system for taking notes during each session make decision on this
#139 Write instructions for collaborative note-taking
#138 Assign people to coordinate note taking for each session
#131 Find a set of tools/ instruments to signal end of breaks/ talks
#140 Assign people to signal the end of breaks
#146 Identify & instruct mike runners ask Copernicus about number of mikes

- Remote participation ask Stephanie about streaming -to which channel
#49 Plan for remote participation
#148 Consider using something like GoToMeeting for every session for 2018?
#58 Set up a Force11 YouTube channel see above re: streaming
#56 Make a plan for the twitter wall - Outreach committee?
#87 Prepare a Twitter archive - Outreach committee?

- Miscellaneous
~~#76 Arrange graphic notetakers - Programme committee decide 10/5/17~~CLOSED
#116 Set up a voting mechanism for the idea pitch decide 10/5/17 PENDING
#122 Shall we go for a "Bring your own badge" system? CLOSED
#124 Explore Open Housing ideas for 2018
#133 Create an option for people to indicate why they can't or won't attend the conference - for evaluation after the conference

-Group photo assign Copernicus to suggest a place
#127 Make group photo
#126 Select space for group photo ask Copernicus for suggestion
#125 Make group photo slot in schedule Before Poster Session or after Christopher talk

SCHEDULE - Programme committee
#115 Thinking about welcome/intro talk @mfenner to do the intro talk
#130 Describe and point out code of conduct at opening speech @mfenner
#100 Consider ways to link the keynotes CLOSED
#44 Plan breaks fit into schedule over coming week
#32 Plan lunch talks/ demos CLOSED
#15 Plan the fellow lightning talks @kamc will email the ones that indicated are willing to do a verbal presentation about date, time and duration
#132 Arrange a session for just before the poster session that would include OABB CLOSED
#42 Plan poster session
#43 Plan demo session
#46 Plan late breaking talks
#22 Plan the main unconference decide on call Oct 5
#144 Think through format of town halls and daily reflections/report outs
#16 Pitches for idea challenge
#17 Announcement of idea challenge winners
#52 Provide slot for last year's idea challenge winners to speak? slot is scheduled, yes/no decision required
#84 Consider doing a doathon CLOSED

WEBSITE – Outreach committee / Copernicus ALL DONE?
#106 Add link to "home" for main logo / graphic in banner of conference site
#105 Add tagline to website
#98 add Nicky as the contact person for the Force2017 website outreach
#97 create flyer for outreach
#96 create a list of bullet points about Force2017 that can be used for publicity via various means
#95 post Force2017 conference on various calendars?
#94 Add publicity materials to website
#93 Add a key dates section on the home page
#90 Info about sponsorship opportunities on homepage needs revision
#89 two websites for Force2017 - combine into one?
#86 add a FAQ page to the website
#74 Create SVG versions of FORCE2017 logo
#70 Make logo prominently available from website
#64 need description of Force2017

HOW TO INVOLVE – merge into 1?
#65 Think about how to involve publishers
#34 Think about how to involve makers/ hackers/ DIY folks
#33 Think about how to involve artists
#31 Think about how to involve media
#30 Think about how to involve the public
#29 Think about how to involve funders
#28 Think about how to involve students
#27 Think about how to involve developers
#26 Think about how to involve librarians
#25 Think about how to involve research administrators
#24 Think about how to involve researchers

PROCEDURE - leave as is
#81 Ensure more active engagement of those that volunteer
#63 Assign responsibilities for all open issues with a "program" label
#54 Define mechanism for assigning responsibilities

CLOSE - review
#80 Publicity plan - what is the program committee's role with publicity? CLOSED
#79 Track sponsors - what is the program committee's role with sponsorship? CLOSED
#23 Plan the idea pitch unconference – CLOSE?
#62 Assign milestones to all issues with a program label CLOSED
#6 Define milestones for program committee CLOSED
#40 Plan wrap-up for day 3 – CLOSED – replace by #144
#39 Plan wrap-up for day 2 – CLOSED – replace by #144
#38 Plan wrap-up for day 1 – CLOSED – replace by #144
#37 Plan daily wrap-ups CLOSED – replaced by #144
#21 Define scope of town hall meeting 3– CLOSED - replaced by #144
#20 Define scope of town hall meeting 2 – CLOSED - replaced by #144
#19 Define scope of town hall meeting 1 – CLOSED - replaced by #144

[Daniel-Mietchen]

I just closed #6 and #62 and updated the list above accordingly.

[kamc]

We may want to discuss how we share the code of conduct with presenters at least and possibly with attendees as well.
#91