google-form-recordings.yml

name: "[Cron] Update recordings from Google Form"
on:
  workflow_dispatch:
  schedule:
    - cron: '42 10 * * *'
jobs:
  runner-job:
    runs-on: ubuntu-latest
    # Only run on main repo on and PRs that match the main repo.
    if: |
      github.repository == 'galaxyproject/training-material' &&
      (github.event_name != 'pull_request' ||
       github.event.pull_request.head.repo.full_name == github.repository)
    steps:
      - uses: actions/checkout@v4
        with:
          fetch-depth: 1

      # BEGIN Dependencies
      - uses: ruby/setup-ruby@v1
        with:
          ruby-version: "3.2"
      - uses: actions/cache@v4
        with:
          path: |
            vendor/bundle
          key: ${{ runner.os }}-gems-${{ hashFiles('**/Gemfile.lock') }}
          restore-keys: |
            ${{ runner.os }}-gems-
      - name: Install dependencies
        run: |
          gem install bundler
          bundle config path vendor/bundle
          bundle install --jobs 4 --retry 3
          bundle pristine ffi
      # END Dependencies

      - name: Update recordings from Google Form
        id: recordings
        run: |
           echo "new_recordings=$(bundle exec ruby bin/google-form-recordings.rb)" >> $GITHUB_OUTPUT

      - name: Create Pull Request for Recordings
        # If it's not a Pull Request then commit any changes as a new PR.
        if: |
          github.event_name != 'pull_request' &&
          steps.recordings.outputs.new_recordings == 'true'
        uses: peter-evans/create-pull-request@v3
        with:
          title: "[Google Form] New Recording Submission!"
          branch-suffix: timestamp
          commit-message: add new recording from Google Form submission
          add-paths: topics/
          committer: "Saskia Hiltemann <zazkia@gmail.com>"
          author: "Saskia Hiltemann <zazkia@gmail.com>"
          body: |
            New recording submitted!

            **Submission Process checklist**
            - [x] **Instructor:** Record video
            - [x] **Instructor:** Submit video via form
            - [x] **GTN:** Pull request made by bot
            - [ ] **GTN:** Check [Submissions Spreadsheet](https://docs.google.com/spreadsheets/d/1iXjLlMEH5QMAMyUMHi1c_Lb7OiJhL_9hgJrtAsBoZ-Y/edit?usp=sharing)
              - [ ] Mark the 'PR made?' column as 'yes' in the spreadsheet
              - [ ] Ping speakers on this PR
              - [ ] Add any new contributors to `CONTRIBUTORS.yaml` file
            - [ ] **GTN:** Upload video to [GalaxyProject YouTube](https://www.youtube.com/c/galaxyproject)
              - [ ] **GTN:** Add YouTube video id to PR after upload
            - [ ] **GTN:** Put Autogenerated captions in Google Doc ([folder](https://drive.google.com/drive/folders/1liyqDQDbxMNXvpQIaqFmoE2fB2aJIH9N?usp=drive_link))
              - [ ] **GTN:** Check that permissions on the Doc are set to "Everybody with the link can edit"
            - [ ] **Instructor:** Fix autogenerated captions, comment here when done
            - [ ] **GTN:** Upload fixed captions to YouTube
            - [ ] **GTN:** Add the people who did the captioning to this PR
            - [ ] **GTN:** Merge PR!