How We Run Team Meetings

Roles

• Facilitator Responsible for running the agenda and leading the meeting.

  • Any team member can be a facilitator
  • Makes sure the conversation moves along
  • Makes sure all team members get a chance to speak/are heard
    • ie: "Hey Jay, I noticed you unmuted, is there something you would like to share?" // "Is there anything, anyone would like to add?"
  • Make sure there are action items at the end of every meeting
  • Check in with note taker that all important information is recorded
  • Make sure issues are created and assigned to team members
  • Catalog the conversation by simultaneously commenting on issues while discussing them in the meeting

• Time Keeper Keeps track of time for agenda items.

  • Has to be good at allocating extra time for items that go over time
  • Can be good at strictrly interrupting the conversation or meeting when time is up

• Note taker Takes notes, updates the agenda wiki article

  • Is a good listener
  • Can type/write/keep track of meeting items
  • Record everything that is being shared in the meeting
  • Makes sure the agenda notes are accurate and the notes make sense.

Typical Meeting

• Facilitator goes through the project board and discusses in progress column and makes sure everybody has something to do and is assigned to an issue

Agenda Template

## Before the meeting
- [ ] Team members should update their issues

## Who was there?
- 

## Things we plan to discuss
- [ ] 

## What we actually discussed
- 

## Additional notes
- 

## Upcoming Milestones

## Action Items
- [ ]

Important links