The library it the place where learning resources are stored and categorized within the Planet system. Resources are listed alphabetically, which allows Learners to select the first letter of their resource or the page number they wish to view. Additionally, library resources can be organized into collections, which allows Learners to quickly find resources that are categorized by subject, grade level, or any attributes assigned. Resources and collections are explained in detail below.
The community library is a subset of the national library. The community library administrator can add resources locally and then push resources to the national library. Alternatively, resources can also be pushed from the national library to the community library.
Note: If the same resources is up added in two different places then it will appear in the library in duplicate.
Although resources can be added at either the community or national level, it is recommended that the nation be used as the primary means of organizing and sharing resources. We do recognize that this is not always possible due to connectivity issues. If you are using the community server as the primary means of populating the library careful management is needed to avoid resource duplication errors.
A Planet resource is any material that has been uploaded into the digital library. There are many types of resources. PLANET can accommodate PDFs (books), MP3s (audio), MP4s (videos), HTML5 applications (interactive content), and just about any other format. Resources can be viewed in the library . The make of the library can vary from Communities to Community and from Nation to Nation. Resources may also be stored in a variety of languages, including (but not limited to) English, Kiswahili, French, Spanish, Arabic, and Somali.
A collection is a group of resources that are grouped by attribute such as topic/subject, grade level, intended use, etc. PLANET currently follows the Library of Congress categorization system. Collections exist as the main category. Within a collection resources can be further grouped into sub-collections to further define and categorize the collection. Collections are alphabetized by topic.
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Log in as a Learner, Leader, or Manager.
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From the main Dashboard click on the Library menu item at the top of the page.
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After clicking on the Library heading, choose “Add New Resource.” You should be taken to the following empty screen:
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The Title of the resource goes here. Capitalize all principal words and make sure everything is spelled correctly. If there are any dashes in the title, leave a space on either side (i.e., “Addition - Subtraction” NOT “Addition-Subtraction”). Do not start the title with numbers or special characters (!@#$%^&*). If the title is already taken (for example, a version in another language has already been uploaded) include the language of the new resource in parentheses. Examples are shown below.
a. A Tale of Two Cities b. A Tale of Two Cities (Spanish) -
Type the name of Author(s)/Editor. Authors should be listed as follows: “FIRST NAME, LAST NAME.” Illustrators, editors, translators, etc., should be identified in this section with their title in parentheses.
a. John Doe b. Jane Doe (Translator) -
Publisher/Attribution is mandatory for copyright purposes. Please do not leave this field blank. Type the name of the organization or publisher (and any websites associated with the resource, if applicable). Attribution allows OLE to use the source under Creative Commons or copyright and protects against copyright laws violations.
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If available, type the Year in which the resource was published.
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Link to License is also mandatory for copyright purposes. Locate the copyright information for the resource. If it has a Creative Commons license, locate the correct license from the Creative Commons website and paste the URL in the "Link to License" field. Type “Public Domain” if the resource is in the public domain.
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In the Language field list the language of the resource. If the resource is a multilingual document, choose the language that you think is the primary or most applicable language.
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Choose one Subject from the drop down list. Subjects are broad and general so you may not find an exact match.
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Select at least one Level from the drop down list to assign to your resource. Levels refer to the reading level required to be able to understand this resource. You may choose multiple levels, but please ensure they actually apply to the reading level of the resource.
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You may choose a Collection in which to place your resource. Collections are more narrow than subjects in their scope. In many cases, you may find an existing collection name that best fits your resource. Use the search bar at the top of the drop down list to search for relevant collections. If the resource fits into more than one collection, choose more than one. The “Add New” button next to collection should be used only if a relevant existing collection cannot be found. In most cases, Learners will not need to add new collections.
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Choose the type of Media for your resource: Text, Graphic/Pictures, Audio/Music/Book, or Video. If you are unsure, leave this tab on the default Text.
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The Open field relates to the medium of the resource. Select the corresponding medium in this field.
a. A resource with a .PDF extension has PDF format. b. A .mp3 is Audio (MP3) format. c. A .mp4 or .flv is Video (MP4, FLV) format. NOTE: If the video does not play when MP4 is selected then try changing this field to FLV and playing the video. -
In the Resource For field choose Learner or Leader. If appropriate for both, choose Learner.
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Choose Resource Type to select which kind of resource you are uploading: Textbook, Lesson Plan, Activities, Exercises, or Discussion Questions. If your resource does not seem to fit any of these categories, leave this tab on the default Textbook setting.
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You have the option of using a URL to open the resource if applicable. In this case use Open URL For most resources, this can be left blank.
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Use the Upload Resources and Browse buttons to locate your resource and upload it. Select the Browse button and locate your file. When you have found it, select Open. Double check all the fields to ensure they are correct and then select Save.
While your resource is uploaded into the Library you will see a "loading" screen followed by a confirmation dialogue box once the upload has completed successfully.
IMPORTANT: Once you have finished uploading your resource locate the resource in the Library and confirm that it was uploaded correctly and can be viewed/heard.
We have various types of resources that either form a collection or belong to common groups of resources. These include the African Storybooks, Comic Books, CK-12 Textbooks, TED-Ed videos, Khan Academy Videos, etc. If you are uploading one of these resources, please read the specific guides we have created and follow the instructions. This maintains uniformity in resource details and makes searches easier for Learners.
You may need to use a format converter to put your resource in the correct format before uploading. There are numerous free online converters which you may use.
Important: Until all Nations can communicate with each other and resources can easily be shared between Nations, resources that are appropriate for uploading to more than one Nation (i.e. Somaliabell, and Kenyabell) must be uploaded into each Nation using the same cataloging information each time. This can be a time-consuming process, but it is currently the only way we can ensure that resources are available in each Nation.
The following file naming conventions should be used for any new file uploaded to PLANET:
- Rename the file with a meaningful and unique file name that can be easily associated with the title/content of the resource. For example: Alcott_LittleWomen.pdf
- Use alpha-numeric characters only. Do not use special characters (except for "-" and "_").
- Do not include spaces in the file name. Instead of a space, use an underscore.
- Do not use characters or letters that do not exist in the English language. For example, avoid naming your files in Arabic without transliteration.
- If there is a series of resources, the first part of the file name should be consistent (e.g., module title), followed by the number in the series, followed by the title of the specific file (e.g., ComputerBasics01_GettingToKnowComputers.pdf, ComputerBasics02_UnderstandingOperationSystems.pdf, etc.).
- Use leading zeros (i.e., 01, 02, etc. or 001, 002, etc.) for documents that are part of a series so that they are sorted numerically.
Yes. These resources are covered in an additional manual titled, XXXXX. Please read that manual to address specific questions on uploading in other languages, in additional formats, or in existing collections with special permission.
Collections can be used by Nation administrators and managers to categorize materials by topic. Collections make it easy to group resources so that they are easily found by Learners. NOTE: Collections cannot be transferred between Nations and Communities so any changes to a collection are unique to that specific instance of PLANET. Collections can only be created or changed by administrators.
- Log in to the Manager account.
- Click “Library” on the top navigation bar and then “Collections”.
- You can either manage existing collections or create a new collection. We will first create a new collection. Click on “Add Collection.”
- You will then be prompted to fill out the below form. Type the name and description of the collection. “Nested Under” refers to whether this will be a top level collection or a sub-collection. Sub-collections are nested under other collections. If you wish to create a collection rather than a sub-Collection, please leave this category set to the “--Select--” option.
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Once complete click “Save” to create the new collection.
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To edit a collection, go back to the main collection page and click on the button next to the collection you want to edit.
- You will be directed to the same screen as the creation page. Change any of the information which should be updated and click “Save.” You can also delete or nest (sub-categorize) the collection.