committer-grant-revocation.rst

OVS Committer Grant/Revocation Policy

An OVS committer is a participant in the project with the ability to commit code directly to the master repository. Commit access grants a broad ability to affect the progress of the project as presented by its most important artifact, the code and related resources that produce working binaries of Open vSwitch. As such it represents a significant level of trust in an individual's commitment to working with other committers and the community at large for the benefit of the project. It can not be granted lightly and, in the worst case, must be revocable if the trust placed in an individual was inappropriate.

This document suggests guidelines for granting and revoking commit access. It is intended to provide a framework for evaluation of such decisions without specifying deterministic rules that wouldn't be sensitive to the nuance of specific situations. In the end the decision to grant or revoke committer privileges is a judgment call made by the existing set of committers.

Granting Commit Access

Granting commit access should be considered when a candidate has demonstrated the following in their interaction with the project:

• Contribution of significant new features through the patch submission process where:
  • Submissions are free of obvious critical defects
  • Submissions do not typically require many iterations of improvement to be accepted
• Consistent participation in code review of other's patches, including existing committers, with comments consistent with the overall project standards
• Assistance to those in the community who are less knowledgeable through active participation in project forums such as the ovs-discuss mailing list.
• Plans for sustained contribution to the project compatible with the project's direction as viewed by current committers.
• Commitment to meet the expectations described in the "Expectations of Developer's with Open vSwitch Access"

The process to grant commit access to a candidate is simple:

• An existing committer nominates the candidate by sending an email to all existing committers with information substantiating the contributions of the candidate in the areas described above.
• All existing committers discuss the pros and cons of granting commit access to the candidate in the email thread.
• When the discussion has converged or a reasonable time has elapsed without discussion developing (e.g. a few business days) the nominator calls for a final decision on the candidate with a followup email to the thread.
• Each committer may vote yes, no, or abstain by replying to the email thread. A failure to reply is an implicit abstention.
• After votes from all existing committers have been collected or a reasonable time has elapsed for them to be provided (e.g. a couple of business days) the votes are evaluated. To be granted commit access the candidate must receive yes votes from a majority of the existing committers and zero no votes. Since a no vote is effectively a veto of the candidate it should be accompanied by a reason for the vote.
• The nominator summarizes the result of the vote in an email to all existing committers.
• If the vote to grant commit access passed, the candidate is contacted with an invitation to become a committer to the project which asks them to agree to the committer expectations documented on the project web site.
• If the candidate agrees access is granted by setting up commit access to the repos on github.

Revoking Commit Access

When a committer behaves in a manner that other committers view as detrimental to the future of the project, it raises a delicate situation with the potential for the creation of division within the greater community. These situations should be handled with care. The process in this case is:

• Discuss the behavior of concern with the individual privately and explain why you believe it is detrimental to the project. Stick to the facts and keep the email professional. Avoid personal attacks and the temptation to hypothesize about unknowable information such as the other's motivations. Make it clear that you would prefer not to discuss the behavior more widely but will have to raise it with other contributors if it does not change. Ideally the behavior is eliminated and no further action is required. If not,
• Start an email thread with all committers, including the source of the behavior, describing the behavior and the reason it is detrimental to the project. The message should have the same tone as the private discussion and should generally repeat the same points covered in that discussion. The person whose behavior is being questioned should not be surprised by anything presented in this discussion. Ideally the wider discussion provides more perspective to all participants and the issue is resolved. If not,
• Start an email thread with all committers except the source of the detrimental behavior requesting a vote on revocation of commit rights. Cite the discussion among all committers and describe all the reasons why it was not resolved satisfactorily. This email should be carefully written with the knowledge that the reasoning it contains may be published to the larger community to justify the decision.
• Each committer may vote yes, no, or abstain by replying to the email thread. A failure to reply is an implicit abstention.
• After all votes have been collected or a reasonable time has elapsed for them to be provided (e.g. a couple of business days) the votes are evaluated. For the request to revoke commit access for the candidate to pass it must receive yes votes from two thirds of the existing committers.
• anyone that votes no must provide their reasoning, and
• if the proposal passes then counter-arguments for the reasoning in no votes should also be documented along with the initial reasons the revocation was proposed. Ideally there should be no new counter-arguments supplied in a no vote as all concerns should have surfaced in the discussion before the vote.
• The original person to propose revocation summarizes the result of the vote in an email to all existing committers excepting the candidate for removal.
• If the vote to revoke commit access passes, access is removed and the candidate for revocation is informed of that fact and the reasons for it as documented in the email requesting the revocation vote.
• Ideally the revoked committer peacefully leaves the community and no further action is required. However, there is a distinct possibility that he/she will try to generate support for his/her point of view within the larger community. In this case the reasoning for removing commit access as described in the request for a vote will be published to the community.

Changing the Policy

The process for changing the policy is:

• Propose the changes to the policy in an email to all current committers and request discussion.
• After an appropriate period of discussion (a few days) update the proposal based on feedback if required and resend it to all current committers with a request for a formal vote.
• After all votes have been collected or a reasonable time has elapsed for them to be provided (e.g. a couple of business days) the votes are evaluated. For the request to modify the policy to pass it must receive yes votes from two thirds of the existing committers.

Template Emails

Nomination to Grant Commit Access

I would like to nominate [candidate] for commit access. I believe [he/she] has met the conditions for commit access described in the committer grant policy on the project web site in the following ways:

[list of requirements & evidence]

Please reply to all in this message thread with your comments and questions. If that discussion concludes favorably I will request a formal vote on the nomination in a few days.

Vote to Grant Commit Access

I nominated [candidate] for commit access on [date]. Having allowed sufficient time for discussion it's now time to formally vote on the proposal.

Please reply to all in this thread with your vote of: YES, NO, or ABSTAIN. A failure to reply will be counted as an abstention. If you vote NO, by our policy you must include the reasons for that vote in your reply. The deadline for votes is [date and time].

If a majority of committers vote YES and there are zero NO votes commit access will be granted.

Vote Results for Grant of Commit Access

The voting period for granting to commit access to [candidate] initiated at [date and time] is now closed with the following results:

YES: [count of yes votes] ([% of voters])

NO: [count of no votes] ([% of voters])

ABSTAIN: [count of abstentions] ([% of voters])

Based on these results commit access [is/is NOT] granted.

Invitation to Accepted Committer

Due to your sustained contributions to the Open vSwitch (OVS) project we would like to provide you with commit access to the project repository. Developers with commit access must agree to fulfill specific responsibilities described in the source repository:

/Documentation/internals/committer-responsibilities.rst

Please let us know if you would like to accept commit access and if so that you agree to fulfill these responsibilities. Once we receive your response we'll set up access. We're looking forward continuing to work together to advance the Open vSwitch project.

Proposal to Revoke Commit Access for Detrimental Behavior

I regret that I feel compelled to propose revocation of commit access for [candidate]. I have privately discussed with [him/her] the following reasons I believe [his/her] actions are detrimental to the project and we have failed to come to a mutual understanding:

[List of reasons and supporting evidence]

Please reply to all in this thread with your thoughts on this proposal. I plan to formally propose a vote on the proposal on or after [date and time].

It is important to get all discussion points both for and against the proposal on the table during the discussion period prior to the vote. Please make it a high priority to respond to this proposal with your thoughts.

Vote to Revoke Commit Access

I nominated [candidate] for revocation of commit access on [date]. Having allowed sufficient time for discussion it's now time to formally vote on the proposal.

Please reply to all in this thread with your vote of: YES, NO, or ABSTAIN. A failure to reply will be counted as an abstention. If you vote NO, by our policy you must include the reasons for that vote in your reply. The deadline for votes is [date and time].

If 2/3rds of committers vote YES commit access will be revoked.

The following reasons for revocation have been given in the original proposal or during discussion:

[list of reasons to remove access]

The following reasons for retaining access were discussed:

[list of reasons to retain access]

The counter-argument for each reason for retaining access is:

[list of counter-arguments for retaining access]

Vote Results for Revocation of Commit Access

The voting period for revoking the commit access of [candidate] initiated at [date and time] is now closed with the following results:

• YES: [count of yes votes] ([% of voters])
• NO: [count of no votes] ([% of voters])
• ABSTAIN: [count of abstentions] ([% of voters])

Based on these results commit access [is/is NOT] revoked. The following reasons for retaining commit access were proposed in NO votes:

[list of reasons]

The counter-arguments for each of these reasons are:

[list of counter-arguments]

Notification of Commit Revocation for Detrimental Behavior

After private discussion with you and careful consideration of the situation, the other committers to the Open vSwitch (OVS) project have concluded that it is in the best interest of the project that your commit access to the project repositories be revoked and this has now occurred.

The reasons for this decision are:

[list of reasons for removing access]

While your goals and those of the project no longer appear to be aligned we greatly appreciate all the work you have done for the project and wish you continued success in your future work.