meetups

Meetups

How to run a meetup at Sparkbox.

Website/Calendar

• Parking - Someone needs to speak with the autobody shop next door to find out if they are ok with people parking there, and we should let them know the schedule.
• Know/distribute Topic at least 3 weeks in advance (to have it before prior meetup would be ideal, so we can also announce at that)
• Include the topics list
• Backup topic

Buildup

3 weeks before

• Email [Speaker Prep][speaker_prep]
• Buffer tweets for next meetup (3wk topic, 1wk RSVP, day of feedback form)

Day Of Meetup

9am

• Print this
• Organize seats & food tables
• Make sure we have drinks
• Write upcoming events on the wall
• Order food for 12pm

11am

• Signs on doors by 11am
• Start music
• Have a round-the-room question (best robot movie character, fav language, etc)

11:15am

• Ask round-the-room question

11:30am

• Announce upcoming events, meetups
• Start video recording (as needed)
• Start screen recording (as needed)
• Introductions

12:00

• Food in building

12:30pm

• Dismiss for food, conversation, and ping-pong (mention feedback form)

1pm

• Follow up blog post (must have owner before leaving the meetup)
• Cleanup (from all the food mess, etc)

Followup

Within 3 days of the meetup

• Write Recap Foundry Post (1-2 sentences about the speaker/topic, any helpful links related to the talk, embedded video)
• Speaker Thank you Email

Food

• Different kind of foods. (Not always pizza, we can start off simple though, and ask attendees at the meetup for food feedback) (lets keep a list of places & phone #’s if this is the case)
• Snack foods (chips, etc)
• Dietary needs. (ask during registration, but mention in tweets)
• Plates, napkins will be needed as things could get messy. We should have an abundance on hand.

Pizza

Oregon Express (937-223-9205)

• 2x Ranchero
• 2x BLT
• 1x Reuben
• 1x Veggie

Wheat Penny (937.496.5268)

• 1x Sicilian Gluten Free