This committee will be in charge of finance. This includes creating the budget, being the POC with Jeff Gallimore (our fiscal sponsor), keeping track of the current state of the account, and determining what to pay, and when to pay, on contracts in lieu of cashflow.
For Finance, the primary responsibility is to establish the budget prior to the conference and keep folks on track to pull off a great conference day-of while leaving enough to get things started again next year.
There is a secondary responsibility which lies with all organizers and volunteers, to keep the entire team updated with a clear understanding of what has been committed to, what has been spent, what reimbursement is needed, and any other information which would affect the financial status of the conference.
- Establish budget
- Maintain budget
- Perform periodic budget review 6 months prior to the conference
- Perform periodic budget review when early bird sales close
- Perform periodic budget review (Core) 3 months prior to the conference
- Track expenses and record them so they can be shared with the other organizers
- Do the books for the year close (post event)
- Improve reimbursement process
- Make it easy for sponsors (and others) to pay us
- 501c3 - Coordinate with DC Tech Community Champions