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Adding a new member to a Kubernetes GitHub Org

This procedure outlines the steps to add someone to a Kubernetes GitHub organization. These directions are based off of the community membership guidelines. If there is a discrepancy as to the exact membership requirements, the community membership guidelines take precedence.

Membership Requirements

All members of the Kubernetes GitHub org are required to do the following:

  • Have 2FA enabled on their GitHub account

    This is enforced by GitHub. The contributor will not be able to accept the org invitation without it, and they will be removed from the org automatically in the event they disable it.

  • Join the k-dev mailing list

    We don't explicitly check this, but we require the contributor to check the box saying that they have joined.

  • List their active contributions

    This is left purposefully vague. We want to record what those contributions are, but we leave it up to the sponsors to determine if they are at a bar that warrants membership. We want to make it easy for those who are actively contributing to join, but this bar should be higher than, for example, a few spelling corrections.

  • List the active subprojects they are involved in

    In the same vein as the above, we leave this vague, and as guidance for the sponsors. The sponsors should also be active in these same subprojects.

Sponsor Requirements

One of the most critical pieces in the process is validating the sponsors meet the requirements to sponsor a new member. With the size of the Kubernetes project, those involved with processing new memberships do not have the visibility to determine if each prospective member's contributions meet the standard needed to become a member. We rely on sponsors to vouch for the work of the prospective new member, and to validate the work they are doing.

We do however, have to validate that the sponsor's credentials meet the standard required to be eligible to sponsor a new member. These requirements are:

  • Sponsors must be a member of the org they are attempting to sponsor for.

    For example, if the membership being requested is for kubernetes-incubator, then the sponsor should be a member of either that org, or main Kubernetes org (as members of the main org have implicit membership in other orgs).

  • Sponsors must be a reviewer or approver in at least one OWNERS file in either the Kubernetes GitHub org or the org they are sponsoring for.

  • Sponsors must be from multiple member companies to demonstrate integration across community

    A single sponsor may be from the same company as the prospective member, but no more than one sponsor can be from the same company. If both sponsors on an application are from the same company, please request that the applicant solicit an additional sponsor from a different company.

  • Sponsors must have close interactions with the prospective member

    Sponsors need to be familiar enough with the prospective member's contributions to be able to properly vouch for them. This is to ensure integrity in the membership process, and a "web of trust" for the privileges we afford members.

If there are questions with regard to a sponsor's qualifications, please attempt to seek clarification or a second opinion before moving forward with processing the membership.

Processing the request

Once all the requirements have been validated, we can move forward with processing the membership.

  1. Open a PR against the kubernetes/org config, adding the potential member's GitHub username to the members list. Note, that the list is alpha sorted, but case insensitive.

  2. For clarity, please use one commit per username added (although you may add that user to multiple orgs in the same commit).

  3. In the PR body (and not the commit message), add fixes #1234, fixes #1234 with the issue numbers of the membership request issues that this PR is resolving. One PR can be used to resolve multiple membership requests.

  4. Add a note to the original membership request stating that a membership invite will be sent out once the PR has merged.

  5. Wait for another New Membership Coordinator or a member of the GitHub administration team to lgtm the PR for merge.

Approving New Membership Requests

New Membership Coordinators and members of the GitHub administration team have approval privileges for the GitHub config in the kubernetes/org repo.

New Membership Coordinators should ensure that they approve PRs that only update members. Approval for any other config changes (like GitHub teams) should be delegated to the respective SIG/WG/UG leads or the GitHub administration team.