[OLS-9 Cohort call week 04] Checklist for the Call Leads

[seunolufemi123]

Note: Call leads (also referred to as "hosts"), facilitators, coordinators, and assistants, please refer to the #1 for further details about when to complete each of these tasks and for the related documentation.

1. Call preparation

• Identify and email speakers (cc Coordinator and Assistant)
• Send reminders to speakers before the call (cc Coordinator and Assistant)
• Prepare the Framapad notes
• Confirm facilitators for the week (2, one for the video processing and the other for the cohort call) (involve the Coordinator in this conversation)
• Share note link with the cohort call facilitator
• Review the week's plan including assignments, update as needed and share any questions/feedback with the team

2. Weekly CiviCRM mailings

• Send email to all cohort participants, make sure to include links to etherpad (see [OLS-9 Cohort Organisation Checklist] #1 for more details about what else to include in these mailings.
• Double check speakers have been invited, confirmed and reminded.

3. Cohort Planning Sheet

• Add the link to the recording
• Add names of Call lead and facilitators
• Add speaker names in "Confirmed speaker"

4. Website

• Add person detail to people.yaml if needed