[GH Request] Onboard the Aximprovement Team as CCs

[feanil]

Firm Name

Axim

User List (case sensitive!) - Please also include in ticket title

• Farhan Khan, @farhan, [email protected]
• Salman Nawaz, @salman2013, [email protected]
• Irtaza Akram, @irtazaakram, [email protected]

User Squad

Aximprovements

Start Date

10 June 2024

Urgency

Low (2 weeks)

Special Requests

Please process all 3 members listed above through the CC process. Once the on-boarding has been completed they should be granted write access to the following repositories:

• .github
• repo-tools
• edx-platform

Their nomination threads are here:

• https://discuss.openedx.org/t/core-contributor-nomination-farhan-khan/13030/5
• https://discuss.openedx.org/t/core-contributor-nomination-salman-nawaz/13031/3
• https://discuss.openedx.org/t/core-contributor-nomination-irtaza-akram/13032

[openedx-workflow-automation]

Thank you for your report! @openedx/axim-oncall will triage within a business day. Simple requests usually take 2-3 business days to resolve; more complex requests could take longer.

[arbrandes]

I'll mark each item complete when applicable to all team members.

CC Onboarding Checklist for Axim On-Call

• Invite them to the Core Contributor Onboarding course (link requires login) and let them know they need to complete the steps before they’re fully considered a core contributor (if you don’t know their email address, comment on the GH ticket and consider it blocked until you get that info).
• Confirm with them that they received the course invitation and have successfully accessed the training course.
• Let CC know that they may be required to take the privacy and a11y courses when they become available.
• Verify with Sarina or Axim Legal that the new Core Contributor successfully completed the required legal documents, including both the CLA and the CC Agreement. (Usually Legal will contact the CC Admins about this so you can check in with them if it’s been a little while). Keep the ticket open with status “Blocked” until this is done. Once complete, follow the remaining steps (some may be handled by the CC onboarding course now).
• Invite the CC to the Open edX #core-contributors Slack channel.
• Add them to the overall CC mailing list.
• Add them to the Core Contributors list.
• Look up their record in Salesforce and grant them the Core Contributor role.
• Ensure they are in the openedx GitHub organization and a member of the openedx-triage
• Send Fox a direct message on Slack with the full name and email address of the new CC. (Fox will send the new CC an email explaining the bi-weekly check-ins at Listaflow.com, the report spreadsheet, and provide the CC with a link to the latest sprint retro recap thread in the forums.
• Ask a Forum Moderator to award the “Core Contributor” badge to the person’s forums profile. (forum moderation rights are listed on the Core Contributors page).

Additional, for Coding Roles Only

• Add them to the Google group. This is very low traffic, meant primarily for announcements we want to be sure get to all developers.
• Add the CC to the @core-contributor-committers Slack user group
• Remind them to add themselves to the relevant shared Slack channel(s) corresponding to their merge accesses (some additional context if you’re curious). Here’s a DM you can copy and use: “For the repositories you have merge access to, please join the Slack room(s) that correspond to your repositories. These rooms are where to coordinate timing on merging breaking or major changes. Keep in mind that 2U runs CI/CD off the tip of master branches, so major changes will impact their site first. It's generally OK to announce in these rooms that you are merging a pr with 24 hour or more notice (eg, I'm merging this tomorrow at 1500 UTC), and engage in discussion with anyone who expresses concern. These rooms are also a good place to ask for a 2U review on critical/breaking change PRs before you get to the merging state.”
• Also add them to the GitHub group committers teams.
• Grant write access to the repositories described in the vote. Do not grant it directly to the user; instead, use existing committers- teams, making new ones as you need to. See this page for details.

[arbrandes]

I've invited them to the course. Awaiting confirmation.

[sarina]

@farhan 's CC agreement has been countersigned

[sarina]

@irtazaakram 's agreement has been countersigned

[sarina]

@ormsbee because of the conference, it's going to be awhile before @salman2013 's agreement is signed. Could you onboard @farhan and @irtazaakram , and make a separate ticket for @salman2013 ?

[sarina]

For the record @salman2013 's paperwork has gone through.

[ormsbee]

Added @farhan, @salman2013, and @irtazaakram to committers-repo-tools (new), committers-github-management (new) and committers-edx-platform

[ormsbee]

Hi folks. Just need to touch base with you in the morning (my time), but I think you're onboarded as far as CC access goes.