From 335da7046b1fb1fe56d9193d04194a250e6c7bf6 Mon Sep 17 00:00:00 2001 From: Steven Maude Date: Tue, 12 Oct 2021 16:11:31 +0100 Subject: [PATCH 1/3] Add first go at detailing new application process Open to discussion. There are still some incomplete parts here. --- docs/apply-for-access.md | 72 ++++++++++++++++++++++++++++++++++++++++ mkdocs.yml | 1 + 2 files changed, 73 insertions(+) create mode 100644 docs/apply-for-access.md diff --git a/docs/apply-for-access.md b/docs/apply-for-access.md new file mode 100644 index 000000000..714af8290 --- /dev/null +++ b/docs/apply-for-access.md @@ -0,0 +1,72 @@ +# Apply for OpenSAFELY research access + +If you wish to use OpenSAFELY against *real patient data sets*, then you +need to apply for research access. + +However, in line with our [Open Manifesto](open-data-manifesto.md), +**OpenSAFELY's software is open source and free of charge for anyone to +use**. Even without research approval, you can still use OpenSAFELY to +work with synthetic data and evaluate whether how OpenSAFELY could +benefit your research. + +!!!note + We suggest that anyone interested in OpenSAFELY completes the + [Getting Started](getting-started.md) tutorial, though this is not a + requirement for application. + +## OpenSAFELY research application form + +We have an [online application form](https://jobs.opensafely.org/apply) +where you can: + +* Describe your proposed research. +* Give details of the research team who would require access to + OpenSAFELY. + +### What you will need to apply + +* A free GitHub account, for accessing the sign-up process. We use + GitHub for submitting study jobs to OpenSAFELY. + * If you do not already have a GitHub account, you can create a GitHub + account during the sign-up process. +* Information about your proposed research and research team: + * Contact details for the lead study author. + * The reasons for you requesting OpenSAFELY data access, including + references from research ethics committee approval. + * An outline of the proposed research. + * Details about your team, including information on: + * Your team's research background (for example, experience of + working with electronic health care records, and your experience + of programming languages used for statistical analysis, such as R, + Stata or Python). + * Your team's funding. + * Details of the team members requesting access to OpenSAFELY, + including whether they have completed "safe researcher" training. + +### How your application is processed and reviewed. + +(TODO: This is still sketchy here.) + +1. You fill in the application form and submit it. +2. Both you and the OpenSAFELY team should receive confirmation of your + application. +3. TODO: Is someone notified on changes? You will receive further + updates on the progress of your application. On review, we may add + notes to the form for your information. An OpenSAFELY reviewer might + request that you update the form based on those notes. +4. Any other researchers included in your application will also be + contacted regarding their access. +5. If your application is approved, we will contact you about our + onboarding process. + +(TODO: Not sure of the exact order here: is an application approved, +then Amir contacts the researchers for more details, or he contacts the +individual researchers first?) + +### Questions? + +If you have general questions or feedback about using the form, you can +use our [Q&A +forum](https://github.com/opensafely/documentation/discussions). For +specific questions about your application, you can email: +[`applications@opensafely.org`](mailto:applications@opensafely.org). diff --git a/mkdocs.yml b/mkdocs.yml index be10de375..e280d8541 100644 --- a/mkdocs.yml +++ b/mkdocs.yml @@ -17,6 +17,7 @@ nav: - In-hospital deaths (covid-19 only): dataset-cpns.md - Registered deaths: dataset-onsdeaths.md - Getting Started guide: getting-started.md + - Apply for access: apply-for-access.md - Using OpenSAFELY: - Analysis workflow: workflow.md - GitHub repositories: repositories.md From b9bbacf11710c4961fa1bfbcd39d4fd601498e56 Mon Sep 17 00:00:00 2001 From: Steven Maude Date: Tue, 12 Oct 2021 16:48:04 +0100 Subject: [PATCH 2/3] Link to application details page Also tidy that section slightly. --- docs/getting-started.md | 11 ++++++++--- 1 file changed, 8 insertions(+), 3 deletions(-) diff --git a/docs/getting-started.md b/docs/getting-started.md index 4a79a3d38..fb9945cc4 100644 --- a/docs/getting-started.md +++ b/docs/getting-started.md @@ -751,11 +751,16 @@ to GitHub. To write a real study and run it against actual patient data, you will first need to get permission for your project from NHS England, the data controllers -for OpenSAFELY's data. [Read about our pilot onboarding programme -here](https://www.opensafely.org/onboarding-new-users/). Once approved, your +for OpenSAFELY's data. + +[Read about our pilot onboarding +programme](https://www.opensafely.org/onboarding-new-users/) and [see +how to apply for OpenSAFELY project approval](apply-for-access.md). + +Once approved, your Github user account will be added to our `opensafely` Github organisation, along with your study repository, which gives you the ability to run your study -against real data. [Read more about permissions here](permissions.md). +against real data. [Read more about permissions here](permissions.md). In the meantime, take a look at the rest of our documentation for more detail on the subjects covered in this tutorial. For example: From b3e2510d67a93194032b213a7042348a5a0ade4a Mon Sep 17 00:00:00 2001 From: Steven Maude Date: Tue, 12 Oct 2021 17:21:13 +0100 Subject: [PATCH 3/3] Add a link to application details in introduction --- docs/index.md | 6 ++++++ 1 file changed, 6 insertions(+) diff --git a/docs/index.md b/docs/index.md index bdc351037..7fe492d5f 100644 --- a/docs/index.md +++ b/docs/index.md @@ -62,6 +62,12 @@ instructions if you wish to install on your own computer. When you are more comfortable with how OpenSAFELY works, we recommend following one of our OpenSAFELY walkthroughs (see [this notebook](https://github.com/opensafely/os-demo-research#opensafely-demo-materials)) to guide you through the platform workflow on your own computer with dummy data, rather than using the documentation pages alone. +## How do I apply for access to OpenSAFELY? + +There is [guidance](apply-for-access.md) in this documentation for +researchers who wish to request access to use OpenSAFELY with patient +data. + !!! note "These documents are a work-in-progress" Please see the [Updating the Documentation page](requests-documentation.md) if you want to make improvements.