diff --git a/content/minutes/2023-07-18-minutes.md b/content/minutes/2023-07-18-minutes.md index 0191f69..ec6cc65 100644 --- a/content/minutes/2023-07-18-minutes.md +++ b/content/minutes/2023-07-18-minutes.md @@ -7,7 +7,7 @@ date: 2023-07-18 * Meeting opened by Niall at 19:35 PM * VENUE: Maybe in person? approx. every quarter? * VENUE: https://meetings.ucc.asn.au/b/plug -* Present?: James, Niall, Nick, Patrick, Peter, Paul +* Present: James, Niall, Nick, Patrick, Peter, Paul * Apologies: * Absent: Benjamin * Guest: @@ -15,7 +15,7 @@ date: 2023-07-18 ## 1. Confirmation of Previous Minutes * https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2023-06-20-minutes.md * Proposed by Niall and seconded by James - * Passed without dissent? + * Passed without dissent ## 2. Next Committee Meeting * Third Tuesday 2023-08-15 19:00 PM @@ -170,6 +170,6 @@ date: 2023-07-18 * Review Spacecubed agreement for 2023 - ACTION: Paul will review and email committee -- Once thats done Niall can sign and do the in person induction + - Once that's done Niall can sign and do the in person induction ## 7. Meeting closed by Niall at 20:41 PM diff --git a/content/minutes/2023-08-15-minutes.md b/content/minutes/2023-08-15-minutes.md new file mode 100644 index 0000000..b3c8a0e --- /dev/null +++ b/content/minutes/2023-08-15-minutes.md @@ -0,0 +1,194 @@ +--- +title: PLUG Committee Meeting 2023-08-15 +date: 2023-08-15 +--- + +## 0. Opening +* Meeting opened by Niall at 19:31 PM + * VENUE: In person@JamesH +* Present: James, Niall, Nick, Peter +* Apologies: Paul +* Absent: Benjamin, Patrick +* Guest: + +## 1. Confirmation of Previous Minutes +* https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2023-07-18-minutes.md + * ACTION: Will edit post meeting + +## 2. Next Committee Meeting +* Third Tuesday 2023-09-19 19:30 PM - Online + +## 3. Reports & Standing Items +* Financial Situation end of 2023-08-14 (Peter) + * Balances: + * Cash box + * $679.10 current, $598.95 start of year ($446.30 start 2022) + * Business Debit Card + * $3.95 current, $167.17 start of year ($200.00 start 2022) + * Bank Balance + * $3514.25 current, $3610.89 start of year ($3885.20 start 2022) + * Receivables + * $10.00 cash being held by Nick as petty cash/float + * Total Assets + * $4238.30 (was $4418.01 start of year) ($4531.50 start 2022) + * Statement: + * Income + * $10.00 this month, $260.00 last, $550.15 this year + * Expense + * ($65.21) this month, ($127.15) last, ($729.86) this year + * Net Proceeds + * ($55.21) this month, $132.85 last, ($179.71) this year + * * Financial Situation end of 2023-07-18 (Peter) + * Balances: + * Cash box + * $679.10 current, $598.95 start of year ($446.30 start 2022) + * Business Debit Card + * $69.16 current, $167.17 start of year ($200.00 start 2022) + * Bank Balance + * $3384.25 current, $3610.89 start of year ($3885.20 start 2022) + * Receivables + * $10.00 cash being held by Nick as petty cash/float + * Total Assets + * $4173.51 (was $4418.01 start of year) ($4531.50 start 2022) + * Statement: + * Income + * $140.00 this month, $109.60 last, $420.15 this year + * Expense + * ($127.15) this month, ($64.52) last, ($664.65) this year + * Net Proceeds + * $12.85 this month, ($45.08) last, $26.79 March, ($244.50) this year + * Outstanding: + * Payables + * Receivables + * Transfers + * Unreconciled + * $86.30 cash to be checked if already booked + * $49.00 cash to be added to cash box + +* Membership Situation as of 2023-02-21 + - ? new members, ? returned, ? renewals + - Current Paid Members 28, previous month was 29 + - Overdue Members ?, previous month was ? + - Expired Members 324, previous month was 319 + - Members on meetup.com 486, previous month 479 + +* ACTION: Niall: Review then refresh standing cloud budget? - done! + * Get firm numbers of monthly cloud spend + * Sponsorship request for ~$1600pa + * AWS USD$51 + * DO USD$27 + * rsync.net USD$3 + * BBQ $150 + * meeting $30/month + +- MOTION: Standing authority of $150/month is granted to use the PLUG debit card to pay the following expenses: + - Hosting and related expenses, including but not limited to Amazon AWS, DigitalOcean, and rsync.net + - Event expenses as required, including food and drink + - meetup.com membership + - Proposed: Niall, Seconded: Peter + - Motion passed unanimously + - Discussion + - Recent actual monthly expenses for these categories have been $60-$80 per month, as above + +## 4. Events Status +* Review of recent events: + * July 2023 + * PLUG-in-the-Pub Monday 2023-07-31: Stirling Arms, Guildford + + * August 2023 + * Second Tuesday 2023-08-08 PLUG Admin Infrastructure work + * PLUG Admin infrastructure hack + * Promotion can include reference to: + * https://wiki.debian.org/DebianDay Wednesday 2023-08-16 (30th anniversary, founded 1993-08-16) + * https://wiki.debian.org/DebianReleases Bookworm Release was Saturday 2023-06-10 + * Second Sunday PLUG+POSH 2023-08-13 12-4PM + * In-person committee meeting: third Tuesday 2023-08-15 + +* Upcoming events: + * September 2023 + * Second Sunday PLUG+POSH 2023-09-10 12-4PM + * Second Tuesday 2023-09-12 Talk + * Matrix in 2023 by Michael Collins + * Blurb: Michael from https://perthchat.org/ will be giving a presentation on the Matrix, a federated and secure communication standard that's becoming more popular in the open-source space. Topics covered will include new features/updates, the perthchat.org service and future plans for the network. + * Committee Meeting Online: 2023-09-19 - Online + * PLUG-in-the-Pub Thursday 2023-09-28 PirateBar@Mount Hawthorn + * ( ITLAPD-adjacent ) + * October 2023 + * Second Sunday PLUG+POSH: 2023-10-08 - Artifactory + * Second Tuesday talk: 2023-10-10 - Benjamin D-Silva: EMACS + * Committee Meeting Online: 2023-10-17 - Online + + * November 2023 + * Second Sunday 2023-11-12 + * Second Tuesday 2023-11-14 + * PLUG Quiz? + * Substitutes for last Monday? PLUG-in-the-Pub + * Last Monday 2023-11-27 + * Prizes: Sean@RedHat + * December 2023 + * Xmas BBQ? with PLUG+POSH? Second Sunday 2023-12-10 + * January 2024 + * Second Tuesday AGM? 2024-01-09 + * Second Sunday PLUG+POSH 2024-01-14 12-4PM + * Last Monday? PLUG-in-the-Pub + +* Future talks? + * Margaret: EMACS-based UIs for database applications (not until 2023) + * Yuchen: Haskell-code-explorer (unlikely to be ready this year) + * Locutus: Ian Clarke (Contact) + * Aidan - Graphics work + +* Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ + * Allowing us to focus on the remainder of the items + +## 5. General Business & Matters Arising + +* ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising + * ACTION: Paul will update all events in Meetup/Google calendar. Can email these once confirmed + * `Matt Richardson ` ACTION: Promote relevant events on events.raspberrypi.com , need "Raspberry Pi ID" ? + * facebook? + +* ACTION Peter: pay DNS 2023-06-04: Invoice 0490 from White IT Solutions + +* ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin's new address) + * Who/what/where to contact next? + * https://connectonline.asic.gov.au/ , "Perth Linux User Group" ABN 58233849580 + * Also AWS has old address: volunteer to fix? + +* Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations. + +* Can we create a [PayID](https://payid.com.au/) for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN. + * http://lists.plug.org.au/mailman/private/committee/2021-June/010370.html + * Bendigo bank signatories now: Niall, Peter, Paul, Benjamin, Nick, Patrick + +* aws.amazon.com + * Bill due first few days of each month + * ACTION: (late 2023?) Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz +* Plan is for PLUG to take over digitalocean.com bill directly + +* New reporting requirements for tax-exempt not-for-profit organisations. + * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ + * ACTION: Margaret to investigate how to update our details + * ACTION: Niall to reach out to Margaret and confirm. + * On hold till contact person returns to choir +- ACTION: Paul: Linux Australia grant money, when have stabilised our events. +- Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow +- update mailing lists: moderators + - admin/committee busybee items: get people using bulk actions on mailing lists +- ACTION: Purchase a smaller/lighter cashbox, suitable for bringing to meetings. + +## 6. New General Business + +* Review Spacecubed agreement for 2023 - done +- ACTION: Paul will review and email committee +- Once thats done Niall can sign and do the in person induction - done + - Extra RFID card: + - Niall (AV kit) ..54, James ..97, Nick ..46 + +- Post-meeting busybee + - Event calendars + - Collecting PLUG-in-the-Pub cardinal point list + - Website + - Quiz? + +## 7. Meeting closed by Niall at 21:09 PM \ No newline at end of file