diff --git a/content/minutes/2024-05-21-minutes.md b/content/minutes/2024-05-21-minutes.md new file mode 100644 index 0000000..06c8a70 --- /dev/null +++ b/content/minutes/2024-05-21-minutes.md @@ -0,0 +1,165 @@ +--- +title: PLUG Committee Meeting 2024-05-21 +date: 2024-05-21 +--- + +## 0. Opening +* Meeting opened by Nick at 19:40 PM + * VENUE: Online +* Present: Nick, Sarah, James, Dan, Ben +* Apologies: Niall +* Absent: Lochy +* Guest: + +## 1. Confirmation of Previous Minutes +* https://www.plug.org.au/events/committee/2024/03-19/ + * Proposed by James, seconded by Sarah. Passed without dissent +* 2024-04-16 Informal chat, ajourned due to no quorum, next meeting 2024-05-21 + +## 2. Next Committee Meeting +* Tuesday 2024-06-18T18:30--20:30 + * In-person busybee for NFP tax exemption, event placeholders for ops/infra/PLUG-in-the-Pub, etc.? James' place + +## 3. Reports & Standing Items +* Financial Situation + * Balances: + * Cash box (at Sarah's) + * Banking done, $198.95 current, $598.95 at start of 2024 + * Business Debit Card + * $222.95 + * Bank Balance + * $3042.25 + +* Membership Situation as of 2024-03-19 + - ? new members, ? returned, ? renewals + - Need to nudge new attendees towards formal financial membership + - Current Paid Members 26, was 25 at AGM + - Expired Members 333, was 332 at AGM + - Members on meetup.com 605, was 472 at AGM + +* Correspondance + * John M-D: 2025 panel on PLUG/FOSS/open standards? +``` +Date: Wed, 15 May 2024 11:16:00 +0800 +From: John McCabe-Dansted +To: ... committee@plug.org.au +Subject: Re: [plug-ctte] Run Panel at GenghisCon? +``` + +## 4. Events Status +* Review of recent events: + + * April 2024 + * Second Tuesday 2024-04-09 + * Workshop on Inkscape, t-shirt design, vinyl cutters: Cricut & G-WEIKE + * 28 views on youtube! + * Presented by John + * Second Sunday 2024-04-14 + * T-shirt printing + * Pi Day/Raspberry Jam + + * May 2024 + * Second Sunday 2024-05-12 PLUG+POSH + * new member! + * Second Tuesday 2024-05-14 + * Hack on infra/committee + * AV refresh - need a grant! + +* Upcoming events: + + * May 2024 + * PLUG-in-Pub: 4 Mates Bar & Grill, Bassendean. Thursday $1 wings! + * Thursday 2024-05-30 6pm-8pm + * https://www.4matesburger.com.au/ + + * June 2024 + * Second Sunday 2024-06-09 PLUG+POSH + * Second Tuesday 2024-06-11 + * Turning your Editor into an IDE with the Language Server Protocol by James + + * July 2024 + + * Second Sunday 2024-07-14 PLUG+POSH + * Second Tuesday 2024-07-16 + * Placeholder, look for outings, work visits; or infra workshop + * PLUG-in-the-Pub Wednesday 2024-07-24: Brotzeit + * Joondalup Lakeside Shopping City, 420 Joondalup Drive Joondalup WA 6027 + * https://www.joondalupbrotzeit.com.au/ + * 18:00 start (but happy hour is available, 16:00--17:00) + +* Future talks? + * written in for June, James: Emacs as an IDE / Language Server Protocol (maybe June?) + * Margaret: EMACS-based UIs for database applications (not until 2023) + * Yuchen: Haskell-code-explorer (unlikely to be ready in 2023) + * Locutus: Ian Clarke (Contact) + * Aidan - Graphics work (Confirm Sat 2024-01-20) (Not at this stage) +* Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ + +## 5. General Business & Matters Arising +* ACTION: DONE: Nick: Update website re: membership pricing + * Will require UGMM and website redeploys + * Concession: 20 + * Full: 50 + * Tested a UGMM build with `diffoscope` + +* ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising + * Meetup/Google calendar + * `Matt Richardson ` ACTION: Promote relevant events on events.raspberrypi.com , need "Raspberry Pi ID" + * facebook? + * X? + +* ACTION: XXX: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (was this BenjaminA's new address?) + * Who/what/where to contact next? + * https://connectonline.asic.gov.au/ , "Perth Linux User Group" ABN 58233849580 + * 2021 was President's address + * Bank using Treasurer's address + * TODO: Create a GovID (not a personal one) + +* New reporting requirements for tax-exempt not-for-profit organisations. + * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ + * ACTION: XXX to fill in online form +* https://associations.commerce.wa.gov.au/ + * Reports done up to 2023, next will be due post-AGM-2024-01 + +* Can we create a [PayID](https://payid.com.au/) for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN. + * http://lists.plug.org.au/mailman/private/committee/2021-June/010370.html + * Ask Bendigo Bank again, post-AGM-2024 + * https://www.bendigobank.com.au/ways-to-bank/real-time-payments/using-payid + * Interesting bearing accounts: only 1.45% at Bendigo, others have it at 5%+ + +* aws.amazon.com + * Bill due first few days of each month + * ACTION: (late 2023?) Niall/Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz +* Plan is for PLUG to take over digitalocean.com bill directly: see general business + +- ACTION: Grants: AV? Linux Australia? +- Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow +- update mailing lists: moderators + - admin/committee busybee items: get people using bulk actions on mailing lists + +## 6. New General Business + +* Benjamin (Wings) requested that we shut down the `edison` Digital Ocean droplet + * Just wants to get it off his billing, but more than happy to give like 30 days grace. + * happy to offer as many VMs as we want on Riff Labs + * ACTION: James: ask Wings: can we get an IP? for DNS hosting, mumble? + +* Domain renewal is due again: plug.org.au + * Tim White + +- Committee handover + - Bank + - ACTION: James: Update signatories, add James: CBD branch, early 2024-06? + - ACTION: Add PayID: Sarah: in bank when collecting her card. Cannot set up in app. + - Done ACTION: Sarah: Pickup cashbox, GNUcash records + - ACTION: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. BenjaminA's new address) + - [ABN Search](https://www.abn.business.gov.au/ABN/View?abn=58233849580) shows current address at postcode 6153 + - ACTION: Niall: Set AWS address: To Niall's place + - Mailing list management. Niall working on it. + - Membership processing + +- MOTION: Authorise up to $50 for a new cashbox + - Proposed: Nick Seconded: Dan + - For: 6 Against: 0. Motion passed. + +## 7. Meeting closed by Nick at 20:46