Chapter: Get digital

[lukefretwell]

M = Maintainers
C = Contributors

Reference:

• Chapter doc
• Chapter website page
• Questions? Ask in chapter doc using comments feature or via contact form

To do

Set-up

• Review contributor request (M - @rebeccawoodbury, @lukefretwell @echaschneider)
• Create a new issue (M - @lukefretwell)
• Send contributors 'Welcome contributors' email (M - @rebeccawoodbury)
• Schedule kick-off meeting (C)
• Add @rebeccawoodbury @lukefretwell @echaschneider to meeting invite (M - @rebeccawoodbury)
• Meet for kick-off (C / M - @rebeccawoodbury @lukefretwell @echaschneider)
• Create new chapter doc from chapter template (M - @rebeccawoodbury)
• In file title and doc h1, replace 'TITLE' with the title of the chapter (example chapter) (M - @rebeccawoodbury)
• Add link to GitHub issue in chapter doc (@rebeccawoodbury)
• Share edit rights with contributors and maintainers (M - @rebeccawoodbury)
• Create chapter Slack channel, invite contributors (M - @lukefretwell)
• Set two-week [calendar deadline reminder for writing chapter draft (+ add contributors in Proudly Serving calendar / template text - (Chapter draft done: [TITLE] - set for 8:00-8:15 a.m. Pacific Time) (M - @rebeccawoodbury)
• Add doc link to this issue 'Reference' above (M - @lukefretwell)
• Review style guide (C)
• Take the Proudly Serving pledge (team agreement)
• Send contributors 'Kick-off follow-up' email (M - @rebeccawoodbury)

Write draft

• Add bios/social media links to ‘Contributors’ section (C)
• Complete first draft (2 weeks after kick-off) (C)
• When ready for review, highlight doc h1, add a ‘Ready for review’ comment and assign it to [email protected] (C)
• Set one-week calendar deadline reminder for maintainer review (+ add contributors in Proudly Serving calendar / template text) - (Public feedback done: [TITLE] - set for 8:00-8:15 a.m. Pacific Time) (M - @rebeccawoodbury)
• Review/edit/comment (M - @rebeccawoodbury, @lukefretwell)
• Notify contributors to review/approve final edits (M - @rebeccawoodbury)
• When ready for public feedback, highlight doc h1, add a ‘Ready for public feedback.' comment and assign it to [email protected] (C)
• Set up chapter page on website, add link to 'Chapter website page' in reference above (M - @lukefretwell)

Promote feedback

Social media content templates

• Blog (M - @lukefretwell)
• Substack (M - @rebeccawoodbury)
• Twitter (M - @lukefretwell)
• LinkedIn (M - @lukefretwell)
• Slack #general (template (M - @lukefretwell)
• Send email to Contributor asking them to help promote on social (M - @rebeccawoodbury)
• Share on social (C)
• Set one-week calendar deadline reminder for public feedback (+ add contributors in Proudly Serving calendar / template text) (M - @rebeccawoodbury)

Finalize feedback

• Set one-week calendar deadline reminder to finalize chapter (+ add contributors in Proudly Serving calendar / template text) (M - @rebeccawoodbury)
• Respond to all comments and incorporate where appropriate (C)
• When ready for final publish, highlight doc h1, add a ‘Ready to publish.' comment and assign it to [email protected] (C)
• Review for copy edits ( M - @echaschneider)
• Deprecate doc (set to view only, add ‘This document has been deprecated. Visit the Proudly Serving website (https://proudlyservingbook.com/) to learn how to give feedback on this chapter.‘) (M - @lukefretwell)

Publish

• Add contributor(s) to contributor list (doc/website (M - @lukefretwell)
• Add acknowledgements (M - @lukefretwell)
• Doc (M - @lukefretwell)
• Update chapter page on website (M - @lukefretwell)

Promote published

Content templates

• Blog (M - @lukefretwell)
• Twitter (M - @lukefretwell)
• LinkedIn (M - @lukefretwell)
• Slack #general (template (M - @lukefretwell)
• Substack (M - @rebeccawoodbury)
• Send email to Contributor asking them to help promote on social (M - @rebeccawoodbury)
• Share on social (C)
• Send contributors 'Thank you' email (M - @rebeccawoodbury)