From 6b31bce40fa690e88cf50d7525616fadd104bf75 Mon Sep 17 00:00:00 2001 From: Bhavin Gandhi Date: Sat, 14 Sep 2024 19:38:44 +0530 Subject: [PATCH] Scholarship: add reimbursement policy (#85) Signed-off-by: Bhavin Gandhi --- src/scholarship.md | 38 ++++++++++++++++++++++++++++++++++++++ 1 file changed, 38 insertions(+) diff --git a/src/scholarship.md b/src/scholarship.md index 722646d..e22de03 100644 --- a/src/scholarship.md +++ b/src/scholarship.md @@ -16,3 +16,41 @@ The deadline to apply for the scholarship is 10th Sept, 23:59 IST. ## Notification Selected applicants will be informed by 13th Sept. + +--- +## Reimbursement Policy + +- Attendance is required to receive reimbursement. If our ticketing platform does not show you as 'checked-in', you will need to provide proof of attendance. +- Reimbursement will be up to the amount specified in your acceptance email. +- Policy violations include (but are not limited to): + - Submitting receipts for reimbursement if you did not attend. + - Applying with multiple or alias emails. + - Any other abuse of the system. + +### Receipts for Reimbursement + +**Receipts**: +- A scan or photo of the actual receipt/invoice/bill is required. +- Receipts **must** clearly show the date and amount (and name, if possible). +- Book refundable travel. Receipts will **not** be reimbursed if you are unable to attend the event and have booked non-refundable travel. + +**Accommodation charges**: +- A maximum of 3 nights is covered. +- We will reimburse accommodations within the event dates and one day before or after, i.e., from the 20th to the 23rd. +- We will **not** reimburse any services other than the stay. + +**Ground transportation charges**: +- Bus, metro, taxi, and ride shares to/from the airport, train, or bus station (a total of 4 trips) are eligible for reimbursement. +- Rides from accommodation to/from the event are not reimbursable. + +**Miscellaneous expenses**: +- Any expenses outside the categories mentioned above, such as add-ons, seat upgrades, meals, etc., will **not** be reimbursed. + +### Process for Reimbursement + +- You will receive an email with instructions for submitting your expense report after the event. +- The expense report and receipts must be submitted within the timeline provided in the post-event email. If not received within this timeline, reimbursement cannot be processed. You will receive the amount post-approval of your report. +- **Refer to the scholarship acceptance email for the exact amount covered.** + +--- +Some parts of this page are based on LF Travel Fund Policies.