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UbuCon Asia 2025 Sponsorship prospectus |
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August 30 - 31 St. Xavier's College Kathmandu, Nepal Sponsorship prospectus
UbuCon(s) (Ubuntu Conference) are non-profit events organized by Ubuntu Communities worldwide. These events bring together hundreds of Open Source enthusiasts, users, developers, and contributors to share their stories and experiences regarding Ubuntu and relevant free and open source technologies for servers, desktops, cloud computing, IoT, robotics, data science, AI/ML, and much more.
In the spirit of promoting the love of Ubuntu and Open Source, UbuCon Asia, one of the regional UbuCon events focusing specifically on the Asian region, is organized annually by Ubuntu Communities and other free and open source communities across Asia. Following the success of previous editions in Seoul (South Korea), Surakarta (Indonesia), and Jaipur (India), we are pleased to announce that the 5th edition of UbuCon Asia will be hosted at St. Xavier's College in Kathmandu, the cultural capital of Nepal.
As a non-profit event organized by volunteers without compensation or stable funding, we rely on sponsorships to host these events. Such events enable community members to learn, share, and grow together while meeting many of their peers in person, sometimes for the first time.
- Event name: UbuCon Asia 2025
- Dates: August 30th - 31st
- Venue: St. Xavier's College, Kathmandu, Nepal
- Participant scale: Around 300 or more
- Organizer: UbuCon Asia Committee, GNOME Nepal
Ubuntu, co-developed by Ubunu Community with people from worldwide and Canonical, stands as the world's leading open source linux based operating system. With its mission to bring free software to the widest audience while accelerating innovation and underpinning operations, Ubuntu powers millions of devices from personal computers to cloud infrastructure, serving as the foundation for technological advancement in AI, cloud computing, IoT, and enterprise solutions.
The Ubuntu community is an international network united by our name's meaning - "humanity towards others." With millions of users and thousands of contributors worldwide, we shape the future of computing through open collaboration and freely shared work. Our diverse community includes developers, engineers, system administrators, researchers, artists, writers, and more all working together to make technology accessible to everyone.
Our community thrives through:
- Active participation across Ubuntu Discourse, Launchpad, GitHub, Matrix chat and more
- Local Community (LoCo) teams advocating across regions
- Technical support and knowledge sharing on Ask Ubuntu and Ubuntu Forums
- Leadership opportunities through Ubuntu Membership and governance
- Commitment to our Code of Conduct and our mission
UbuCon Asia serves as the premier Ubuntu community event in the Asian region. By sponsoring UbuCon Asia, you're directly supporting Ubuntu's mission while connecting with a dynamic community that drives innovation across Asia and beyond.
Nepal is a small yet beautiful country located between India and China. It is famous for its stunning natural beauty, diverse culture, and warm hospitality. The country is home to Mount Everest, the world’s highest mountain, which attracts adventurers from all over the globe. From the peaceful Himalayas to the lively cities, Nepal offers something for everyone.
Kathmandu, the capital city of Nepal, is a vibrant place filled with history, culture, and spiritual significance. Known as the "City of Temples," it is home to UNESCO World Heritage Sites like Durbar Square, Pashupatinath Temple, and Boudhanath Stupa. The city is a melting pot of diverse traditions, languages, and foods, making it a fascinating destination for travelers. Blending old traditions with modern life, Kathmandu offers a unique and unforgettable experience.
St. Xavier’s College (SXC) in Kathmandu is one of Nepal’s most respected educational institutions. It is run by the Nepal Jesuit Society, which has been providing quality education in Nepal since 1951. Over the years, the Jesuits have established many schools and colleges across the country, focusing on service, leadership, and building strong communities.
Software Engineers
System, Application (Web, Desktop, etc), Embedded (IoT, Robotics, etc), Kernel & Operating Systems
Academic & Other
Students (IT related majors), Professors, Researchers, Analysts, Media, Marketing, Enterprisers
IT Infra & Operations
SRE, SysAdmins, Solution Architects, DevOps, Cloud
Data & AI
Data Engineers, Data Scientists, DBA, AI/ML Engineers
Community & Leadership
Community Managers, DevRel, Technical Managers, OSPO Teams
Total ~300
Participants
Participants from
9 countries
Session proposals
54 received
30 Speakers
in total
~40% Attendees
with career
pie
"AI/ML Engineer": 2
"Community Manager": 3
"Community Organiser": 1
"Data Engineer": 1
"DevRel": 1
"Director": 1
"Enterpriser": 6
"Marketing Manager": 1
"Other": 31
"Product Designer": 4
"Product Engineer": 2
"Product Manager": 1
"Researcher": 3
"Scientist": 8
"Student": 137
"Technical Author": 2
"Software Engineers": 41
"IT Infra & Operations": 29
pie
"Other": 27
"Backend": 5
"Embedded": 2
"Frontend": 1
"Fullstack": 3
"Web": 3
pie
"Cloud Engineer": 3
"Customer Success": 2
"DevOps Engineer": 11
"Digital Transformation": 1
"IT Operation": 3
"Network Engineer": 2
"Support Engineer": 2
"System Engineer": 4
"Security Engineer": 1
UbuCon Asia, although being a new addition to the UbuCon events, has already been organized in Seoul(South Korea), Surakarta(Indonesia) and Jaipur(India) with many success. It has been a momentum to drive making local Ubuntu communities active or revive and connect with each other. The event is soley organized by community and volunteer efforts without any financial compensation. Thus, we rely solely on our sponsors to fund our various expenses and make the event successful.
Ubuntu is more than just an open-source platform; it embodies a global community committed to diversity, collaboration, and empowerment. UbuCon Asia is a unique opportunity to engage with passionate technology professionals across the Asia. Sponsoring this event will connect you with top Ubuntu developers, contributors, and innovators from diverse Asian communities, gaining insights into the region's vibrant tech ecosystem. Your support will help foster technological exchange and community growth across Asia and beyond.
Targeted marketing opportunities
A good opportunity to boost leads through targeted marketing with most of our audience from tech industry.
Talent acquisition
Recruit the brightest minds in the industry to fill your open positions.
40%+ of our attendees last year were with IT related professions.
Empower your branding
Expose your logo on banners, website, videos and more places to empower your branding and awareness.
Mindshare Capture from
Developers and Advocates
Position your brand as a key player and a thought leader among influential technical professionals.
Showcase products and services
Showcase your innovative products and service face-to-face with your potential and existing customers and receive valuable feedback.
Establish thought leadership
Showcase your expertise on Ubuntu and its ecosystem and educate the community about your organization’s products, services and open source strategies.
Support Open source and Community
Sponsoring our event is one of the best ways to show your sincere and support to open source and community.
Media Exposure and PR Announcements
Generate strategic media coverage and amplify brand messaging beyond the event.
By sponsoring UbuCon Asia, you get to reach a diverse and varied audience of Ubuntu and open source practitioners, all in one place.
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| Package | Diamond | Gold | Silver | Bronze | Supporter |
|---|---|---|---|---|---|
| Slots | 1 | 2 | 6 | ∞ | ∞ |
| Price(USD) | 10,000 | 6,000 | 3,500 | 1,600 | 500 - 800 |
| Price(NPR)*0 | 10,00,000 | 6,00,000 | 4,00,000 | 2,00,000 | 70,000 - 1,00,000 |
| Logo exposures | |||||
| Website | XL | L | M | S | S |
| Plenary banner*1 | XL | L | M | S | XS |
| Stage (or Podium) banner | Yes | Yes | Yes | No | No |
| Nametag | Yes | Yes | No | No | No |
| Video banner*2 | Yes | Yes | No | No | No |
| Video sponsor information scene*3 | Yes | Yes | Yes | Yes | Yes |
| T-Shirt (or other swag if no T-shirt) | Yes | Yes | No | No | No |
| Recognition | |||||
| Recognition posting on social media | Yes | Yes | Yes | Yes | Yes |
| Recognition posting on blog | Yes | Yes | No | No | No |
| Mention during opening and closing session | Yes | Yes | Yes | Yes | Yes |
| Engagements | |||||
| Sponsored session*4 | A Keynote(30min) + A Workshop(90min), A Talk(30min) or A BoF(40-50min) |
A Talk(30min) or A Workshop(90min) | A Talk(30min) | A Lightning talk(5min) (Limited FCFS) | No |
| Sponsor booth | L | M | S*5 | S*5 (500 USD or 30,000 NPR*0 Add-on FCFS) | No |
| Promotion video during breaks | 3min | 2min | 1min | No | No |
| Distribute Promotional Material | Handout on attendee check-in + At booth | Handout on attendee check-in + At booth | At booth | At booth (If booth allocated) | No |
| Promotional Email to all Attendees*5 | Yes (One-time with custom content) | Yes (One-time with custom content) | Yes (One-time with custom content) | No | No |
Refer to next page for footnotes and additional sponsorship oppertunities.
- *0: Price in Nepalese Rupees (NPR) is for business with primary office in Nepal.
- *1: A large size banner installed in reception area usually or enterance of the venue that number of attendees can take photo with banner as backdrop.
- *2: Banner of both live streams and video recordings if sessions will be streams or just on video recordings if not.
- *3: Duration of Scene will be around a few seconds in the video or live streams.
- *4: Sponsored sessions are also subject to approval by the UbuCon Asia content team. Sponsors are required to share the Abstract alongside or before availing sponsorship for review. Note that session should be Ubuntu or relevant Open Source topics and need to comply with our Code of Conducts. Also, Sales or marketing pitches are not allowed.
- *5: Depending on logistics availability, this could be Booth with Size M but with located in less accessible area.
- *6: If sponsor desires, this could be replaced with "List of participants data with names, affiliation, job profession and email address". Only data from attendees opt-in to provide their data to sponsors during registration will be provided to sponsors. Attendees will be also informed about data provision to sponsors through registration form and also privacy policy if available.
You may also become our in-kind sponsor by sponsoring coffee break, lunch, conference dinner, day trip, diversity initiatives and more! We’ll work with you to put together the right UbuCon Asia package for your company or organization. These additional opportunities may be sponsored separately or added on to a sponsorship package.
If there are no sponsorship packages that fits your budget and needs, We're also open to discuss adjust existing package or designing package tailored for you.
Please contact us at [email protected] to discuss such opportunities!
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Thank you for consider sponsoring our event. For inquires and securing sponsorship, Contact sponsorship team at [email protected]
More details on this event can be found at https://2025.ubucon.asia