[DOCS-1383] Centralize and standard docs about Enterprise licenses

Author: mdlinville

content/en/_includes/enterprise-dedicated-cloud-only.md

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+This feature is available only for [W&B Dedicated Cloud]({{< relref "/guides/hosting/hosting-options/dedicated_cloud/_index.md" >}}) deployments, which include an Enterprise license.

content/en/_includes/enterprise-feature-process.md

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+<!-- 
+INTERNAL PROCESS DOCUMENTATION - DO NOT PUBLISH
+
+# Enterprise Feature Documentation Process
+
+When documenting Enterprise features in W&B docs, follow these guidelines to maintain consistency:
+
+## 1. Identifying Enterprise Features
+
+Check the following sources:
+- The pricing page at https://wandb.ai/site/pricing/
+- The Enterprise licenses page at /guides/hosting/enterprise-licenses.md
+- Internal feature flags in the codebase
+- Product team announcements
+
+## 2. Using Include Files
+
+Use the appropriate include file based on the feature's availability:
+
+- **For all Enterprise deployments**: Use `{{< readfile file="/_includes/enterprise-only.md" >}}`
+- **For Pro and Enterprise Cloud plans**: Use `{{< readfile file="/_includes/enterprise-cloud-only.md" >}}`
+- **For Self-Managed Enterprise only**: Use `{{< readfile file="/_includes/enterprise-self-managed-only.md" >}}`
+- **For Dedicated Cloud only**: Use `{{< readfile file="/_includes/enterprise-dedicated-cloud-only.md" >}}`
+- **For generic Enterprise features**: Use `{{< readfile file="/_includes/enterprise-feature.md" >}}`
+
+## 3. Placement Guidelines
+
+- Place the include at the beginning of the section describing the Enterprise feature
+- For entire pages about Enterprise features, place it after the page title
+- For subsections, place it immediately after the subsection heading
+
+## 4. Updating the Enterprise Licenses Page
+
+When a new Enterprise feature is added:
+1. Add it to the appropriate category in /guides/hosting/enterprise-licenses.md
+2. Include a brief description of what the feature does
+3. Note any deployment-specific restrictions
+
+## 5. Review Checklist
+
+Before publishing:
+- [ ] Is the feature correctly identified as Enterprise-only?
+- [ ] Is the appropriate include file used?
+- [ ] Is the feature listed on the Enterprise licenses page?
+- [ ] Does the description match the pricing page?
+
+## 6. Staying Informed
+
+To stay updated on Enterprise feature changes:
+- Subscribe to product update channels
+- Review pricing page changes monthly
+- Coordinate with the Sales Engineering team
+- Monitor customer feedback about feature availability
+
+-->

content/en/_includes/enterprise-feature.md

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+This feature requires an [Enterprise license]({{< relref "/guides/hosting/enterprise-licenses.md" >}}). See [Enterprise features]({{< relref "/guides/hosting/enterprise-licenses.md#enterprise-features" >}}) for more information.

content/en/_includes/enterprise-self-managed-only.md

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+This feature is available only for [W&B Self-Managed deployments]({{< relref "/guides/hosting/hosting-options/self-managed/_index.md" >}}) with an [Enterprise license]({{< relref "/guides/hosting/enterprise-licenses.md" >}}).

content/en/guides/hosting/enterprise-licenses.md

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+---
+title: Enterprise Licenses
+description: Learn about W&B Enterprise licenses, what features they include, and how to obtain and configure them.
+displayed_sidebar: default
+---
+
+# Enterprise Licenses
+
+An Enterprise license unlocks advanced features in Weights & Biases designed for organizations that need enhanced security, compliance, and administrative capabilities. This page provides a comprehensive overview of Enterprise licenses, including what features they enable, how to obtain them, and how to configure them for your deployment.
+
+## What is an Enterprise License?
+
+An Enterprise license provides access to W&B's most advanced features for:
+- **Security**: Enhanced authentication, encryption, and access controls
+- **Compliance**: Audit logging, HIPAA compliance options, and data governance
+- **Administration**: Advanced user management, custom roles, and automation capabilities
+- **Scalability**: Performance optimizations and dedicated support
+
+Enterprise licenses are available for both cloud and self-managed deployments of W&B.
+
+## Deployment Options
+
+### W&B Dedicated Cloud
+
+[W&B Dedicated Cloud]({{< relref "/guides/hosting/hosting-options/dedicated_cloud/_index.md" >}}) deployments **automatically include** an Enterprise license. No additional configuration is required - all Enterprise features are available immediately upon provisioning.
+
+**Key characteristics:**
+- Single-tenant infrastructure
+- Managed by W&B
+- Enterprise features enabled by default
+- Choice of cloud provider and region
+
+### W&B Self-Managed
+
+[W&B Self-Managed]({{< relref "/guides/hosting/hosting-options/self-managed/_index.md" >}}) deployments require obtaining and configuring an Enterprise license separately. Without an Enterprise license, Self-Managed deployments operate with limited features.
+
+**Key characteristics:**
+- Deployed on your own infrastructure
+- Full control over data and deployment
+- Enterprise license must be obtained and configured
+- Supports air-gapped environments
+
+## Enterprise Features
+
+The following features require an Enterprise license:
+
+### Security & Authentication
+- **Single Sign-On (SSO)**: Integration with identity providers like Okta, Auth0, and others
+- **SCIM Provisioning**: Automated user provisioning and deprovisioning
+- **Service Accounts**: Non-human accounts for CI/CD and automation
+- **IP Allowlisting**: Restrict access based on IP addresses (Self-Managed only)
+
+### Access Management
+- **Custom Roles**: Create fine-grained roles beyond the default Member/Admin/View-Only roles
+- **View-Only Users**: Read-only access for stakeholders who need visibility without edit permissions
+- **Team-level Access Controls**: Advanced permissions at the team level
+- **Project-level Access Controls**: Granular permissions for individual projects
+
+### Data & Compliance
+- **Audit Logs**: Detailed logs of user actions for compliance and security monitoring
+- **HIPAA Compliance**: Available with specific configuration options
+- **Customer-Managed Encryption Keys (CMEK)**: Use your own encryption keys for data at rest
+- **Bring Your Own Bucket (BYOB)**: Store artifacts in your own cloud storage (via Secure Storage Connector)
+- **Data Retention Controls**: Configure custom data retention policies
+
+### Operations & Administration
+- **Automations**: Trigger workflows based on events (Pro and Enterprise for Cloud)
+- **Advanced Organization Dashboard**: Enhanced visibility into organization usage
+- **Priority Support**: Faster response times and dedicated support channels
+- **MySQL Database Support**: Use MySQL instead of Postgres (Self-Managed only)
+- **S3-compatible Storage**: Use S3 or compatible object storage (Self-Managed only)
+
+### Performance & Scale
+- **Dedicated Resources**: Guaranteed compute and storage resources (Dedicated Cloud)
+- **Custom Rate Limits**: Higher API rate limits for enterprise workloads
+- **Multi-region Deployment**: Deploy across multiple regions (Dedicated Cloud)
+
+## Obtaining an Enterprise License
+
+### For W&B Dedicated Cloud
+
+Enterprise licenses are included automatically. To get started with Dedicated Cloud:
+
+1. [Contact W&B Sales](https://wandb.ai/site/contact-sales) to discuss your requirements
+2. Work with the W&B team to provision your dedicated instance
+3. All Enterprise features will be enabled upon deployment
+
+### For W&B Self-Managed
+
+To obtain an Enterprise license for Self-Managed deployments:
+
+1. **Request an Enterprise Trial**:
+   - Visit the [Self-Managed Enterprise Trial form](https://wandb.ai/site/for-enterprise/self-hosted-trial)
+   - Or contact your W&B account team
+
+2. **For Production Licenses**:
+   - Contact [W&B Sales](https://wandb.ai/site/contact-sales)
+   - Discuss your deployment size and requirements
+   - Receive your production license key
+
+## Configuring Enterprise Licenses (Self-Managed Only)
+
+Once you have obtained an Enterprise license key, configure it in your Self-Managed deployment:
+
+### For Kubernetes Deployments (Helm)
+
+1. Update your `values.yaml` file:
+```yaml
+wandb:
+  license: "YOUR_LICENSE_KEY_HERE"
+```
+
+2. Upgrade your Helm release:
+```bash
+helm upgrade wandb wandb/wandb \
+  --namespace wandb \
+  --reuse-values \
+  --set license=$LICENSE_KEY
+```
+
+### For Terraform Deployments
+
+1. Update your Terraform variables:
+```hcl
+variable "license" {
+  default = "YOUR_LICENSE_KEY_HERE"
+}
+```
+
+2. Apply the Terraform configuration:
+```bash
+terraform apply -var="license=$LICENSE_KEY"
+```
+
+### For Docker Deployments
+
+Set the license key as an environment variable:
+```bash
+docker run -d \
+  -e LICENSE="YOUR_LICENSE_KEY_HERE" \
+  -e OTHER_ENV_VARS \
+  wandb/local
+```
+
+### Via the UI (Post-Deployment)
+
+For existing deployments without environment variable configuration:
+
+1. Log in as an admin user
+2. Navigate to **System Settings**
+3. Find the **License** section
+4. Enter your new license key
+5. Save the changes
+
+## Verifying Your License
+
+To verify that your Enterprise license is active:
+
+1. **For Admins**: Navigate to the System Settings page
+2. **Via API**: Check the `/system/settings` endpoint
+3. **Feature Availability**: Try accessing an Enterprise-only feature like Custom Roles
+
+## License Renewal
+
+Enterprise licenses have expiration dates. To ensure uninterrupted service:
+
+- **30 days before expiration**: W&B will contact you about renewal
+- **Upon expiration**: Enterprise features will become unavailable
+- **To renew**: Contact [email protected] or your account team
+
+## Common Issues
+
+### License Not Recognized
+- Verify the license key is correctly formatted (no extra spaces)
+- Ensure the license hasn't expired
+- Check that the license is set in the correct configuration location
+
+### Features Not Available After Setting License
+- Restart your W&B services after setting the license
+- Verify the license includes the specific features you're trying to access
+- Check system logs for any license validation errors
+
+### License Expiration Warnings
+- Monitor the System Settings page for expiration notifications
+- Set up alerts for license expiration in your monitoring system
+- Keep your account team contact information up to date
+
+## Best Practices
+
+1. **Store License Keys Securely**: Treat license keys as sensitive credentials
+2. **Monitor Expiration**: Set up alerts 30-60 days before license expiration
+3. **Document Configuration**: Keep records of where and how licenses are configured
+4. **Test in Staging**: Validate license updates in a non-production environment first
+5. **Plan for Renewals**: Budget and plan for license renewals in advance
+
+## Getting Help
+
+For assistance with Enterprise licenses:
+
+- **Technical Issues**: Contact [email protected]
+- **License Procurement**: Contact your W&B account team or [email protected]
+- **Feature Questions**: Consult this documentation or contact support
+
+## Related Resources
+
+- [W&B Pricing](https://wandb.ai/site/pricing/)
+- [Self-Managed Installation Guide]({{< relref "/guides/hosting/hosting-options/self-managed/_index.md" >}})
+- [Dedicated Cloud Overview]({{< relref "/guides/hosting/hosting-options/dedicated_cloud/_index.md" >}})
+- [Security & Compliance]({{< relref "/guides/hosting/data-security/_index.md" >}})