Add timesheet guidance (#3757)

pages/travel-and-leave/leave.md

@@ -1,5 +1,5 @@
 ---
-title: Leave (HR Links)
+title: Leave + Timesheets (HR Links)
 tags:
   - hrlinks
   - hrlinks
@@ -18,30 +18,30 @@ tags:
   - parental
   - parent
   - parental leave
+  - timesheets
 redirect_from:
   - /leave/
 ---
 
-This page provides instructions for entering leave requests (also known as
-absence requests) in [HR Links](https://corporateapps.gsa.gov/hr-links/) and
-information on the various types of leave. The
+This page provides instructions for submitting timesheets and entering leave requests (also known as
+absence requests). It also provides information on the various types of leave. You can look at the
 [leave overview chart](https://docs.google.com/spreadsheets/d/1-dm0tptMsZ2FKhuta52RFEiN4Sfkd9coYN0_tjQCe9Y/edit#gid=0)
-also provides a high level, visual comparison.
+for a high level, visual comparison.
 
 You can see your Annual, Award, and Sick Leave balances in HR Links and on your
 paystub in [Employee
 Express]({% page "/getting-started/classes/gsa-internal-tools/#employee-express" %}).
 
 GSA’s
-[Time and Leave Administration policy](https://insite.gsa.gov/directives-library/-time-and-leave-administration-policy-60101a-hrm)
+[Time and Leave Administration policy](https://www.gsa.gov/directives/files?file=2023-06%2FCC046666_final_directive_HRM_60101B%2C_Time_and_Leave_Administration_Policy.pdf)
 establishes agency-wide policy, procedures, and requirements for all employees.
 Additional fact sheet links are provided throughout this page, with the
 corresponding type of leave.
 
 ## Your overall responsibilities
 
 You must report to work or have an approved leave request in HR Links, every
-scheduled work day.
+scheduled work day. You are also responsible for submitting your timesheet at the end of every pay period.
 
 You should submit leave requests at least three business days in advance, and
 make timely edits if your plans change.
@@ -89,15 +89,40 @@ approval responsibilities:
 1. [How do I create a delegation?](https://corporateapps.gsa.gov/files/Set-a-Delegation-Supervisor.pdf)
 1. [How does the other person ("the proxy") accept a delegation?](https://corporateapps.gsa.gov/files/Accept-a-Delegation-Proxy.pdf)
 
-## Submitting leave in HR Links
+## Submitting timesheets and leave in HR Links
 
 ### Logging into HR Links
 
 You'll need to log in to [HR Links](https://corporateapps.gsa.gov/hr-links/) in
-order to submit a leave request. HR Links can only be accessed via VPN ([Citrix
-Workspace]({% page "/tools/virtual-desktop" %}) and [Cisco
-AnyConnect]({% page "/anyconnect" %})) or on the wireless network at one of
-GSA’s offices.
+order to submit your timesheets and leave requests.
+
+### Submitting your timesheet
+
+1. Go to the **Employee Timesheet** tile
+1. A pop-up will appear that says `Would you like to apply your schedule?` Select **Yes**.
+1. On the right side of the screen, it will say `Timesheet Status:` _Needs Submission_ and `Payroll status:` _Not Ready_
+1. Click the **Submit** button located under _Payroll status_.
+1. A pop-up will appear that says `Attestation of Time`. Click **Yes, Submit**.
+1. A pop-up will briefly appear that says `Timesheet submitted successfully` and the `Timesheet Status` section will change to: _Needs Approval_.
+You’ve successfully submitted your timesheet.
+
+#### When should I submit my timesheet?
+Timesheets are due at the end of each biweekly pay period. Confirm with your supervisor their exact timing expectations, as they also need time to review and approve your timesheet.
+
+#### What happens if I put in a leave request after I submit my timesheet?
+You will need to make manual adjustments to the timesheet and resubmit it.
+
+For example: 
+- You submit your timesheet on Thursday afternoon and it says that you worked all day on Friday. 
+- On Friday morning, you become sick and submit a Sick Leave request for 6 hours out of your 8 hour workday. 
+- You will need to go back to the timesheet and manually change your Regular Time from 8 hours to 2 hours. The [Create a Timesheet Job Aid](https://corporateapps.gsa.gov/files/Create-a-Timesheet-Employees.pdf) has information on how to manually adjust a timesheet on Page 15 (Step 20).
+- You’ll then hit **Submit** to re-submit the timesheet.
+
+#### What happens if I am on leave at the end of a pay period?
+Submit your timesheet prior to going on leave. If you are out of office for an unplanned emergency, your supervisor is able to submit your timesheet on your behalf.
+
+#### What happens if I enter something incorrectly?
+You can make adjustments and resubmit your timesheet. There is no limit on how many times you can resubmit your timesheet. However, you should make all adjustments by the deadline that is set with your supervisor. If something needs to be changed after the pay period has closed, discuss it with your supervisor. They will receive HR Links alerts to approve any changes you make to past timesheets/past leave requests.
 
 ### Entering a leave request
 
@@ -132,7 +157,7 @@ Note: Canceling a request can create an error in HR Links, if the dates of the c
 
 If you run into issues, reach out to {% slack_channel "people-ops" %}.
 
-### HR Links tips
+### HR Links leave tips
 
 - Partial day requests cannot be made in the middle of a multi-day request; more
   than one leave request will need to be submitted.
@@ -148,7 +173,7 @@ If you run into issues, reach out to {% slack_channel "people-ops" %}.
 Before taking leave, be sure to:
 
 - [Submit a leave request through HR
-  Links]({% page "/travel-and-leave/leave/#submitting-leave-in-hr-links" %}).
+  Links]({% page "/travel-and-leave/leave/#entering-a-leave-request" %}).
   Discuss the dates with your supervisor, as needed.
 - Mark your out of office time on your calendar and any applicable team or
   project calendars.