Carnegie Hall (CH) Archives is assessing ArchivesSpace as a potential internal tool for storing, managing, and browsing its physical collections' metadata and finding aids. We established a procedure and documentation to import test records into ArchivesSpace as Resources.
The CH Archives proposes a schematic workflow for the ingest of data to ArchivesSpace (AS). The ArchivesSpace import guide illustrates how to:
- convert records from Excel Spreadsheets to EAD XML and
- how to import well-formed EAD to ArchivesSpace.
| Resource Name | Purpose |
|---|---|
| Import Guide | Step-by-step instructions on how to import Resources and Collections in ArchivesSpace |
| Template Spreadsheet | Template to convert records formatted as Excel Spreadsheets into EAD elements |
| EAD Form | A form which allows you to enter converted data and format it as EAD XML for import into AS |
In early 2017, CH Archives began exploring different free and open source software to manage its physical paper and object collections. ArchivesSpace is a database for the management of archival collection finding aids and metadata, in accordance with international standards for description and catalouging. The elements tree schema, the internal browser, and the interoperability with other database systems make ArchivesSpace an appealing free and open source option to store documents and series. Import and Export of EAD XML would enable the CH Archives to better integrate systems and comprehensively manage the scope of our physical collection data. The contents of this repository, including the Import Guide, are the working documents from this software assessment effort.
The CH Archives thanks all AS users and contributors who make their work available for discovery and reuse. Reference material used in the assessment efforts and CH Archives version of the import guide are available in the Resources section.
The original template to convert spreadsheets to EAD for AS was created by Kate Bowers for the Harvard blog and published in January 2017. Formulas and other aspects of this template were modified by Marco Lo Cascio for Carnegie Hall Archives in June 2017, and appear in this repo's Template spreadsheet.
This code is provided “as is” and for you to use at your own risk. The information included in the contents of this repository is not necessarily complete. Carnegie Hall offers the scripts as-is and makes no representations or warranties of any kind.
We plan to update the scripts regularly. We welcome any Issues and other feedback. Please let us know if you have found the contents of this repository useful!
The MIT License (MIT)
Copyright (c) 2017 Carnegie Hall
All contents are released under the terms described in the MIT License included in this repository.