Meeting Tracking

[inghamn]

So far, OnBoard has never tracked meetings themselves; instead, we've relied on the Google Calendar to be the official meeting. This has limited us and caused some unexpected problems.

For instance, the meeting files sometimes happen to have the same date as the event in the Google Calendar, but not always. The Google Calendar Event can be changed, but no one goes back in and updates the dates on the meeting files, so they're no longer correlated.

We also want to start keeping track of meeting attendance, but do not have a place in the OnBoard database to associate with the meeting.

OnBoard likely needs meetings to be represented in the database. We'll need to figure out how we want to keep the database information in sync with what's in Google Calendar.

[rbdietz]

Liaison needs to be notified periodically of status of boardmembers vis-s-vis remote meeting participation. Need to clearly flag that a member has done too many remote meetings and has to attend in person or cannot vote.

[inghamn]

Google Calendar API has recommended way of keeping event information in sync.
https://developers.google.com/calendar/api/guides/sync

[inghamn]

We can probably set up push notifications from Google for calendar events.

https://developers.google.com/calendar/api/guides/push
https://cloud.google.com/monitoring/support/notification-options#webhooks

[inghamn]

We still need to pin down what should be done with OnBoard meetings when someone deletes a Google Calendar event.