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Welcome to the MinuteTakerUI wiki!
Minute Taker is a small Windows app to allow you to create an Agenda for your meeting and quickly send it to those attending. Then when the meeting happens you can enter the Minutes of that meeting and again quickly send them out.
So to install my Application Download the zip file. Extract the zip by selecting the zip file and right mouse click it. Select Extract All, select a location to Extract too and click the [Extract] button.
Open the folder you extracted the application to double-click the MinuteTaker.exe file If you want to add to your start menu, Right-Mouse Click and select "Add to Star"
Your initial setup will consist of deleting the test data and creating your own People and Groups. The only other thing that will be required is the filling in the Report screen (Your Name, Email, Password, and the selection of the SMTP. This information will be stored for later use. The Password is only stored for the length of the send of the emails).
When you create an agenda, you give the meeting a name and Location and set the Date and Time of the meeting, and assign a Group. When you create the Agenda, it will automatically create 2 Topics (“Apologies” and “Any Other Business”). You can then add additional Topic to the Agenda, By giving the Topic a number you can arrange the Agenda to your liking. When you’re done, press the [Report] button and this will save the Agenda and show you what will be sent out. In the Top part of the screen, you will need to put in your Name and email address, and email password. And at the bottom of the screen, you will need to select the SMTP service you will use. If yours isn’t there select ‘Other’ and you can enter your correct details into the Host/Port information. This information will be saved to the database for later use.
You can then enter a Subject and Message and look at the agenda that will be sent out as an RTF file attachment.
You can Double-Click on the file name, and it will open the file location, you could then edit the file if you wish before it is sent out.
Pressing send will send the message and file to everyone listed in the Group.
When you have your meeting, click the [Minute Taker] button, you can then select your meeting from the list provided. You can add your Participants by pressing the [Add] button, you can then move any Group members that are not attending with the [>>] [<<] buttons, any that send apologies can also be moved into the correct list. When you are done you can select the [Take Minutes] button.
Once you have finished with the Minutes you can tick the Completed tick box, and they with be archived.
In this screen, you can select the Topic that is being discussed and enter the minutes in the right-hand panel. (The Apologies topic will automatically be filled in for you, but you can edit it if you wish). When you have finished typing your Topics Minutes you will need to press the [Save] button before moving to the next Topic. If you want to re-set that Topic, you can press the [Reload] button and the Topic will go back to when the last [Save] button was pressed or to a blank screen if never pressed. When you have finished all of your minutes.
Pressing the [Report Minutes] button will save the minutes to the database and then take you to the Agenda report screen that you will have seen before only this time the Attached file will show the minutes under the Topics. Pressing the [Send] button will send the Minute to the selected Group.
There is an RTF\Text DropDown which switches the report between Plain text and RTF text, in case you prefer plain text.
When you have your need to access your old Minutes, click the [Archive] button, at the bottom of the Main menu, then select the Minutes you wish to access.
If you need to re-activate them, just remove the tick from the Completed tick box.
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