Publish: Managing and communicating rollover 2023

app/posts/publish-teacher-training-courses/2023-11-20-managing-and-communicating-rollover-2023.md

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+---
+title: Managing and communicating rollover in 2023
+description: We followed the same plan we used in 2022 to communicate to training providers how to publish their courses for the 2023 to 2024 recruitment cycle
+date: 2023-11-20
+tags:
+  - rollover
+---
+
+<!-- markdownlint-disable MD001 MD025 -->
+
+{% from "email/macro.njk" import appEmail %}
+
+On 3 October 2023, the 2023 to 2024 recruitment cycle for initial teacher training started. The start of the cycle meant that people wanting to train to teach in the 2024 to 2025 academic year could begin applying to courses on Find postgraduate teacher training (Find).
+
+We followed a similar process to how we [communicated rollover in 2022](/publish-teacher-training-courses/managing-and-communicating-rollover-in-2022).
+
+## Duplicating course information from one cycle to the next  
+
+On 13 July 2023, we rolled over all courses published in the current recruitment cycle to the new 2023 to 2024 recruitment cycle.
+
+We copied all details and put the courses into the ‘Rolled over’ state. Providers could then review and edit the details and publish them in time for the new recruitment cycle.
+
+## Contacting providers about rollover  
+
+### Before rollover  
+
+In June, we contacted providers to let them know that they will soon need to prepare and publish their courses for the new cycle.
+
+{{ appEmail({
+
+subject: "Get ready for the 2023 to 2024 recruitment cycle",
+
+content: "
+
+Dear ((first_name))
+
+On 3 October 2023, courses for the 2024 to 2025 academic year will be published on Find postgraduate teacher training (Find).  
+
+We’ll soon be making some changes in Publish teacher training courses (Publish) to allow you to edit and publish courses for the new recruitment cycle.
+
+We’re also making some improvements to the course information we collect so that candidates can make more informed choices.
+
+# Rolled over courses
+
+All courses in this recruitment cycle will be rolled over to the new cycle ready to be updated and published.
+
+In July, you’ll see a new page titled ‘Recruitment cycles' with a link, '2023 to 2024’. You can then:
+
+* add new courses
+* update rolled over courses
+* delete any courses you’ll no longer be running
+
+We’ll email you again in July to let you know when courses have been rolled over.  
+
+Find out more about how rollover works: https://www.publish-teacher-training-courses.service.gov.uk/how-to-use-this-service/roll-over-courses-to-a-new-recruitment-cycle  
+
+# Improved course information
+
+We speak to candidates regularly to understand what they need to know about initial teacher training (ITT) courses before they apply. Based on feedback from candidates, we’ve made some improvements to the way we collect course information.
+
+## School placements
+
+Understanding where training will take place is one of the most important factors for candidates when choosing a course.  
+
+We know that over 80% of all course searches are by location and the only way a course can be found easily is when school placement information has been added.  
+
+You can add school placement information by:
+
+* adding placements quickly and easily in Publish using Get information about schools (GIAS) data – details will be automatically pre-populated for you 
+* emailing us at [email protected] and we can add the information for you
+
+You’ll no longer need to specify if a school placement has vacancies or not, making it easier to manage your courses.
+
+## Study sites
+
+We found that many candidates are not clear about where they will be doing the theoretical part of their training.  
+
+To be able to publish a course for the 2023 to 2024 recruitment cycle, you’ll need to add at least one study site to the course. This could be a campus, school or other study site. You’ll be prompted to do this before you can publish a course.
+
+## Fee for international students
+
+We’ve learned from our research that international candidates need to know how much teacher training will cost and this information is sometimes missing from course details.
+
+If your organisation does not sponsor a visa, it’s still important to add fee details. Some candidates can get visa sponsorship in other ways, such as a family or graduate visa.
+
+Find out more about recruiting trainee teachers from overseas: https://www.gov.uk/guidance/recruit-trainee-teachers-from-overseas-accredited-itt-providers
+
+If your course does have Student visa sponsorship available, you’ll need to add the fee for international students before you’ll be able to publish the course for the 2023 to 2024 recruitment cycle.  
+
+## Salaried courses
+
+From the 2023 to 2024 recruitment cycle, all providers will be able to offer salaried courses. You’ll be prompted to choose if a course has a fee or a salary when creating or publishing a course.
+
+# Next steps
+
+We’ll contact you again in July to let you know when courses have been rolled over. In the meantime, you could start preparing your course information and descriptions ready to be added or updated.
+
+You could also read through our guidance on how to use the Publish service: https://www.publish-teacher-training-courses.service.gov.uk/how-to-use-this-service  
+
+# Get help
+
+If you have any questions or need help using Publish, contact us at [email protected].
+
+"
+
+}) }}
+
+### During rollover  
+
+In July, we sent an email to tell providers to get their courses ready to be published.
+
+{{ appEmail({
+
+subject: "Publish your courses for the 2023 to 2024 recruitment cycle",
+
+content: "
+
+Dear ((first_name))
+
+On 3 October 2023, courses for the 2023 to 2024 recruitment cycle will be published on Find postgraduate teacher training (Find).
+
+All courses that were published this recruitment cycle have now been rolled over to the new cycle (including withdrawn ones) ready to be edited and published.
+
+[Sign in to Publish teacher training courses (Publish)](https://www.publish-teacher-training-courses.service.gov.uk/sign-in) and on the ‘Recruitment cycles’ page, select ‘2023 to 2024'.
+
+You can then:
+
+* add new courses
+* check and edit rolled over courses
+* delete any courses you’ll no longer be running
+
+# Updating courses
+
+ Before adding and publishing rolled over courses, make sure that all school placements and study sites have been added to your account, ready to be attached to a course.  
+
+[Find out more about adding schools and study sites to a course](https://www.publish-teacher-training-courses.service.gov.uk/how-to-use-this-service/add-schools-and-study-sites).
+
+Also, check that:
+
+* essential information, such as fees and visa sponsorship, is up to date 
+* your course descriptions are specific and give candidates a good overview of what to expect  
+
+# Publishing courses
+
+We’ve improved the way you can preview a course page and made it easier to update the information. Use the ‘Preview course’ link on the course page to see how the course will look to candidates on Find before publishing it.
+
+When you’re happy with your courses, you can publish them. This will schedule them to be displayed on Find as soon as it opens in October. You can still make changes to your courses after publishing them, but it’s a good idea to get them scheduled as soon as possible.
+
+# Adding other people to your account
+
+If your organisation has changed its relationship with an accredited provider or training partner, you can add or remove users from the account. You can also add any new colleagues who might need to be involved in managing or publishing courses.
+
+[Find out more about adding and removing users](https://www.publish-teacher-training-courses.service.gov.uk/how-to-use-this-service/add-and-remove-users).
+
+# Get help
+
+If you have any questions or need help using Publish, contact us at [email protected].
+
+"
+
+}) }}
+
+Some providers had issues with publishing courses because many had to form new relationships with accredited providers. This was due to the ITT Reform carried out by the Department for Education. In August, [we sent further emails to all providers to help them publish their courses](/publish-teacher-training-courses/emailing-providers-to-let-them-know-study-sites-is-no-longer-mandatory).
+
+In early September we sent another email to providers remind them to publish their courses.
+
+{{ appEmail({
+
+subject: "Check and publish your courses before 3 October 2023",
+
+content: "
+
+Dear ((first_name))
+
+On 3 October 2023, courses for the 2023 to 2024 recruitment cycle will be published on Find postgraduate teacher training (Find).
+
+Before 3 October, check and publish your ‘rolled over’ courses, if you haven’t already.
+
+If you cannot publish your rolled over courses, email [[email protected]](mailto:[email protected]?subject=Cannot%20publish%20rolled%20over%20courses)
+
+# Check and publish your courses
+
+[Sign in to Publish teacher training courses (Publish)](https://www.publish-teacher-training-courses.service.gov.uk/sign-in) and on the ‘Recruitment cycles’ page, select ‘2023 to 2024’.
+
+You can then:
+
+* add new courses
+* check and edit rolled over courses
+* delete any courses you’ll no longer be running
+
+Before publishing courses, make sure that the information you’ve provided is up to date.
+
+Having complete and accurate information gives candidates the best possible experience when looking for a suitable course.
+
+Check that:
+
+* ‘Study site’ information is correct if you’ve added this – you do not need to add a study site to publish a course
+* ‘Schools’ information is correct – you only need to add at least one school placement to publish a course
+* all essential information, such as fees and visa sponsorship, is up to date
+* your course descriptions are specific and give candidates a good overview of what to expect
+
+When your courses are ready, you can schedule them to go live as soon as Find opens on 3 October (you can still make changes to them after doing this).
+
+# Get help
+
+If you need any help, contact us at [email protected]
+
+"
+
+}) }}
+
+One week before Find opened on 3 October, we emailed users again to remind them to make sure their courses were ready.
+
+{{ appEmail({
+
+subject: "There’s just one week left until Find opens",
+
+content: "
+
+Hello ((first_name))
+
+There’s just one week left before Find postgraduate teacher training (Find) opens on 3 October.  
+
+Sign in to [Publish teacher training courses (Publish)](https://www.publish-teacher-training-courses.service.gov.uk/sign-in) to check and publish your courses.
+
+Go to ‘Recruitment cycle 2023 to 2024’. From here you can:
+
+* add new courses
+* check and edit rolled over courses
+* withdraw any courses you’ll no longer be running
+
+# New partnerships
+
+If you are entering a new partnership following the initial teacher training (ITT) reforms and would like additional support, please contact us as soon as possible at [email protected].
+
+# Adding new users to your account
+
+You can also add any new colleagues to your organisation’s account if they need to be involved in managing or publishing courses. Go to the ‘Users’ tab and select ‘Add user’.  
+
+[Find out more about adding and removing users](https://www.publish-teacher-training-courses.service.gov.uk/how-to-use-this-service/add-and-remove-users).
+
+# Get help 
+
+If you need any help publishing courses, contact us at [email protected].
+
+"
+
+}) }}
+
+### After rollover  
+
+On 27 October, we sent a more targeted reminder to providers who had courses that had not been published or withdrawn.
+
+{{ appEmail({
+
+subject: "Publish your rolled over courses for the 2023 to 2024 recruitment cycle",
+
+content: "
+
+Hello ((first_name)) 
+
+We’ve noticed that your organisation has some unpublished courses in the 2023 to 2024 recruitment cycle. 
+
+# What you can do now 
+
+You can publish or withdraw rolled over courses by signing in to [Publish teacher training courses (Publish)](https://www.publish-teacher-training-courses.service.gov.uk/sign-in).
+
+If you do not want to publish a course for the current recruitment cycle but might want to publish it next cycle, you can withdraw the course. This means you’ll be able to keep the course in your account and it will be rolled over next year.
+
+If you have any rolled over courses in draft and you no longer want to publish them, you can delete them.
+
+# Get help 
+
+If you need any help, contact us at [email protected].
+
+"
+
+}) }}
+
+## Additional communications  
+
+We included reminders about rollover in several of the Becoming a Teacher newsletters.
+
+<!-- markdownlint-enable MD001 MD025 -->