Privacy policy & Terms & Conditions

backend/migrations/0029_serviceuser_agreed_privacy_policy.py

@@ -0,0 +1,18 @@
+# Generated by Django 3.2.15 on 2023-02-22 10:56
+
+from django.db import migrations, models
+
+
+class Migration(migrations.Migration):
+
+    dependencies = [
+        ('backend', '0028_project_uuid'),
+    ]
+
+    operations = [
+        migrations.AddField(
+            model_name='serviceuser',
+            name='agreed_privacy_policy',
+            field=models.BooleanField(default=False),
+        ),
+    ]

backend/models.py

@@ -53,6 +53,7 @@ class ServiceUser(AbstractUser):
     receive_mail_notifications = models.BooleanField(default=True)
     doc_format_pref = models.IntegerField(choices=UserDocumentFormatPreference.USER_DOC_FORMAT_PREF,
                                           default=UserDocumentFormatPreference.JSON)
+    agreed_privacy_policy = models.BooleanField(default=False)
 
     @property
     def has_active_project(self):

backend/rpc.py

@@ -3,6 +3,7 @@
 import datetime
 
 import json
+import os
 from urllib.parse import urljoin
 from django.conf import settings
 from django.contrib.auth import authenticate, get_user_model, login as djlogin, logout as djlogout
@@ -26,7 +27,7 @@
 from backend.rpcserver import rpc_method, rpc_method_auth, rpc_method_manager, rpc_method_admin
 from backend.models import Project, Document, DocumentType, Annotation, AnnotatorProject, AnnotationChangeHistory, \
     UserDocumentFormatPreference
-from backend.utils.misc import get_value_from_key_path, insert_value_to_key_path
+from backend.utils.misc import get_value_from_key_path, insert_value_to_key_path, read_custom_document
 from backend.utils.serialize import ModelSerializer
 
 log = logging.getLogger(__name__)
@@ -98,9 +99,10 @@ def register(request, payload):
     username = payload.get("username")
     password = payload.get("password")
     email = payload.get("email")
+    agreed_privacy_policy = True
 
     if not get_user_model().objects.filter(username=username).exists():
-        user = get_user_model().objects.create_user(username=username, password=password, email=email)
+        user = get_user_model().objects.create_user(username=username, password=password, email=email, agreed_privacy_policy=agreed_privacy_policy)
         _generate_user_activation(user)
         djlogin(request, user)
         context["username"] = payload["username"]
@@ -941,6 +943,31 @@ def admin_update_user_password(request, username, password):
     user.save()
 
 
+##################################
+### Privacy Policy/T&C Methods ###
+##################################
+
+@rpc_method
+def get_privacy_policy_details(request):
+
+    details = settings.PRIVACY_POLICY
+
+    custom_docs = {
+        'CUSTOM_PP_DOCUMENT': read_custom_document(settings.CUSTOM_PP_DOCUMENT_PATH) if os.path.isfile(settings.CUSTOM_PP_DOCUMENT_PATH) else None,
+        'CUSTOM_TC_DOCUMENT': read_custom_document(settings.CUSTOM_TC_DOCUMENT_PATH) if os.path.isfile(settings.CUSTOM_TC_DOCUMENT_PATH) else None
+    }
+
+    details.update(custom_docs)
+
+    url = {
+        'URL': request.headers['Host']
+    }
+
+    details.update(url)
+
+    return details
+
+
 ###############################
 ### Utility Methods         ###
 ###############################

backend/tests/test_models.py

@@ -23,6 +23,10 @@ def check_model_fields(self, model_class, field_name_types_dict):
 
 class TestUserModel(TestCase):
 
+    def test_agree_privacy_policy(self):
+        user = get_user_model().objects.create(username="test1", agreed_privacy_policy=True)
+        self.assertTrue(user.agreed_privacy_policy)
+
     def test_document_association_check(self):
         user = get_user_model().objects.create(username="test1")
         user2 = get_user_model().objects.create(username="test2")

backend/utils/misc.py

@@ -39,3 +39,13 @@ def insert_value_to_key_path(obj_dict, key_path, value, delimiter="."):
             return True
 
     return False
+
+
+def read_custom_document(path):
+    """
+    Reads in a text file and returns as a string.
+    Primarily used for reading in custom privacy policy and/or terms & conditions documents.
+    """
+    with open(path) as file:
+        doc_str = file.read()
+    return doc_str

docker-compose.yml

@@ -15,6 +15,14 @@ services:
       - SUPERUSER_USERNAME
       - SUPERUSER_PASSWORD
       - SUPERUSER_EMAIL
+      - PP_HOST_NAME
+      - PP_HOST_ADDRESS
+      - PP_HOST_CONTACT
+      - PP_ADMIN_NAME
+      - PP_ADMIN_ADDRESS
+      - PP_ADMIN_CONTACT
+    volumes:
+      - ./custom-policies:/app/custom-policies/privacy-policy.html
     depends_on:
       - db
 

docs/docs/developerguide/README.md

@@ -120,7 +120,7 @@ To run separately:
   ```
 
 ## Deployment using Docker
-Deployment is via [docker-compose](https://docs.docker.com/compose/), using [NGINX](https://www.nginx.com/) to serve static content, a separate [postgreSQL](https://hub.docker.com/_/postgres) service containing the database and a database backup service (see `docker-compose.yml` for details).
+Teamware can be deployed via [docker-compose](https://docs.docker.com/compose/), using [NGINX](https://www.nginx.com/) to serve static content, a separate [postgreSQL](https://hub.docker.com/_/postgres) service containing the database and a database backup service (see `docker-compose.yml` for details).
 
 1. Run `./generate-docker-env.sh` to create a `.env` file containing randomly generated secrets which are mounted as environment variables into the container. See [below](#env-config) for details.
 
@@ -218,6 +218,20 @@ email:
     # You will also need to set user and passwordSecret if your
     # mail server requires authentication
 
+privacyPolicy:
+# Contact details of the host and administrator of the teamware instance, if no admin defined, defaults to the host values.
+  host:
+    # Name of the host
+    name: "Service Host"
+    # Host's physical address
+    address: "123 Example Street, City. Country."
+    # A method of contacting the host, field supports HTML for e.g. linking to a form
+    contact: "<a href='mailto:[email protected]'>Email</a>"
+  admin:
+    name: "Dr. Service Admin"
+    address: "Department of Example Studies, University of Example, City. Country."
+    contact: "<a href='mailto:[email protected]'>Email</a>"
+
 backend:
   # Name of the random secret you created above
   djangoSecret: django-secret
@@ -304,3 +318,44 @@ This package includes the script linked in the documentation above, which simpli
   DJANGO_GMAIL_API_CLIENT_SECRET='google_assigned_secret'
   DJANGO_GMAIL_API_REFRESH_TOKEN='google_assigned_token'
   ```
+
+
+#### Teamware Privacy Policy and Terms & Conditions
+
+Teamware includes a default privacy policy and terms & conditions, which are required for running the application.
+
+The default privacy policy is intended to be compliant with UK GDPR regulations, which may comply with the rights of users of your deployment, however it is your responsibility to ensure that this is the case.
+
+If the default privacy policy covers your use case, then you will need to include configuration for a few contact details.
+
+Contact details are required for the **host** and the **administrator**: the **host** is the organisation or individual responsible for managing the deployment of the teamware instance and the **administrator** is the organisation or individual responsible for managing users, projects and data on the instance. In many cases these roles will be filled by the same organisation or individual, so in this case specifying just the **host** details is sufficient.
+
+For deployment from source, set the following environment variables:
+
+* `PP_HOST_NAME`
+* `PP_HOST_ADDRESS`
+* `PP_HOST_CONTACT`
+* `PP_ADMIN_NAME`
+* `PP_ADMIN_ADDRESS`
+* `PP_ADMIN_CONTACT`
+
+For deployment using docker-compose, set these values in `.env`.
+
+##### Including a custom Privacy Policy and/or Terms & Conditions
+
+If the default privacy policy or terms & conditions do not cover your use case, you can easily replace these with your own documents.
+
+If deploying from source, include HTML files in a `custom-policies` directory in the project root with the exact names `custom-policies/privacy-policy.html` and/or `custom-policies/terms-and-conditions.html` which will be rendered at the corresponding pages on the running web app.
+
+If deploying with docker compose, place files with these names at the same location as the `docker-compose.yml` file before running `./deploy.sh` as above.
+
+An example custom privacy policy file contents might look like:
+
+```html
+<h1>Organisation X Teamware Privacy Policy</h2>
+...
+...
+<h2>Definitions of Roles and Terminology</h2>
+...
+...
+```

frontend/src/AnnotationApp.vue

@@ -2,14 +2,16 @@
   <div id="app">
     <navbar></navbar>
     <router-view :key="$route.fullPath"></router-view>
+    <pagefooter></pagefooter>
   </div>
 </template>
 <script>
 import navbar from './components/navbar.vue';
+import pagefooter from './components/pagefooter.vue';
 import {initToast} from "@/utils";
 
 export default {
-  components: { navbar },
+  components: { navbar, pagefooter },
   mounted() {
     initToast(this)
   }

frontend/src/components/navbar.vue

@@ -27,7 +27,6 @@
               <b-icon-box-arrow-up-right
                   style="position: relative; font-size: 0.8em; padding-bottom: 0.2em;"></b-icon-box-arrow-up-right>
             </b-nav-item>
-            <b-nav-item to="/about">About</b-nav-item>
           </b-navbar-nav>
 
 

frontend/src/components/pagefooter.vue

@@ -0,0 +1,28 @@
+<template>
+  <div id="footer">
+    <div>
+      <b-navbar type="light" variant="light" toggleable="md" fixed="bottom">
+        <b-navbar-nav align="right" :small=true>
+          <b-nav-text>v{{ appVersion }}</b-nav-text>
+          <b-nav-item to="/privacypolicy">Privacy Policy</b-nav-item>
+          <b-nav-item to="/cookies">Cookies Policy</b-nav-item>
+          <b-nav-item to="/terms">Terms & Conditions</b-nav-item>
+          <b-nav-item to="/about">About</b-nav-item>
+        </b-navbar-nav>
+      </b-navbar>
+    </div>
+  </div>
+</template>
+<script>
+
+import {version} from '../../../package.json'
+
+export default {
+  data: () => ({
+    appVersion: version
+  }),
+}
+</script>
+
+<style>
+</style>

frontend/src/router/index.js

@@ -21,6 +21,18 @@ const routes = [
         component: () => import(/* webpackChunkName: "about" */ '../views/About.vue'),
         meta: {guest: true},
     },
+    {
+        path: '/privacypolicy',
+        name: 'Privacy Policy',
+        component: () => import('../views/PrivacyPolicy.vue'),
+        meta: {guest: true},
+    },
+    {
+        path: '/terms',
+        name: 'Terms & Conditions',
+        component: () => import('../views/TermsAndConditions.vue'),
+        meta: {guest: true},
+    },
     {
         path: '/login',
         name: 'Login',

frontend/src/store/index.js

@@ -72,6 +72,15 @@ export default new Vuex.Store({
             await rpc.call("logout");
             commit("updateUser", params);
         },
+        async getPrivacyPolicyDetails() {
+            try{
+                let response = await rpc.call("get_privacy_policy_details");
+                return response
+            }catch (e){
+                console.error(e)
+                throw e
+            }
+        },
         async register({dispatch, commit}, params) {
             try{
                 const payload = {