Fix bug and consolidate "Schedule Thursday" into "Schedule Monthly" 4788

.github/workflows/issue-trigger.yml

@@ -4,19 +4,22 @@ on:
     types: [opened, transferred, assigned]
 
 jobs:
-  # Adds newly created issues onto project board in column 'New Issue Approval'
+  # Adds newly created issues onto project board in the default column 'New Issue Approval' 
+  # unless overridden when issue has "LA website bot" in title, then 'Questions / In Review'
   Add-Issue-To-Project-Board:
     runs-on: ubuntu-latest
     if: ${{ github.event_name == 'issues' && github.event.action == 'opened' }}
+    env:
+      COLUMN_NAME: ${{ contains(github.event.issue.title, 'Hack for LA website bot') && 'Questions / In Review' || 'New Issue Approval' }}
     steps:
       - name: Add issue to project board
-        uses: alex-page/[email protected]
         id: add-issue-project-board
+        uses: alex-page/[email protected]
         with:
           project: Project Board
-          column: New Issue Approval
+          column: ${{ env.COLUMN_NAME }}
           repo-token: ${{ secrets.HACKFORLA_BOT_PA_TOKEN }}
-
+ 
   Add-Missing-Labels-To-Issues:
     runs-on: ubuntu-latest
     # Only trigger this action when an issue is newly created
@@ -25,8 +28,8 @@ jobs:
       - uses: actions/checkout@v4    
       # Check if the issue has required labels
       - name: Check Labels
-        uses: actions/github-script@v7
         id: check-labels
+        uses: actions/github-script@v7
         with:
           script: |
             const script = require('./github-actions/trigger-issue/add-missing-labels-to-issues/check-labels.js')
@@ -54,6 +57,7 @@ jobs:
             const script = require('./github-actions/trigger-issue/add-missing-labels-to-issues/post-labels-comment.js')
             script({g: github, c:context}, results)
 
+
   #Asking for preliminary update when issue is assigned
   Ask-For-Preliminary-update:
     runs-on: ubuntu-latest
@@ -72,7 +76,6 @@ jobs:
             const checklabels = script({g: github, c: context})
             return checklabels
 
-
       # Post the comment based on the result of the previous step
       - name: Post assigning issue comment
         id: assigned-comment
@@ -81,4 +84,4 @@ jobs:
           script: |
             const results = ${{ steps.check-labels-prelim.outputs.result }}
             const script = require('./github-actions/trigger-issue/add-preliminary-comment/preliminary-update-comment.js')
-            script({g: github, c:context},results)
+            script({g: github, c:context},results)

.github/workflows/schedule-monthly.yml

@@ -1,12 +1,13 @@
 name: Schedule Monthly
 
-# This action runs at 11:00 UTC/ 3:00 PDT on the first day of the month.
+# This action runs at 11:00 UTC/ 3:00 PDT on the first day of every month except January.
 on:
   schedule:
-    - cron:  0 11 1 * * 
+    - cron:  0 11 1 2-12 * 
+  workflow_dispatch:
 
 jobs:
-  trim_contributors:
+  Trim_Contributors:
     runs-on: ubuntu-latest
     if: github.repository == 'hackforla/website'      
 
@@ -15,7 +16,7 @@ jobs:
     - name: Checkout repository
       uses: actions/checkout@v4
       with:
-        token: ${{ secrets.GITHUB_TOKEN }}
+        token: ${{ secrets.HACKFORLA_BOT_PA_TOKEN }}
 
     # Setup node 
     - name: Setup node
@@ -29,8 +30,61 @@ jobs:
       run: npm install
       working-directory: ./github-actions/trigger-schedule/github-data
 
-    # Run js file- check action logs for inactive members and removes from 'website-write' 
+    # Run js file: checks contributor activity logs, removes two-month inactive members from 
+    # 'website-write' team, then compiles list of one-month inactive members for notification
     - name: Trim Members
       env:
         token: ${{ secrets.HACKFORLA_BOT_PA_TOKEN }}
       run: node github-actions/trigger-schedule/github-data/contributors-data.js
+
+    # Upload artifact file to allow list sharing with next job "Create_New_Issue"
+    - name: Upload artifact
+      uses: actions/upload-artifact@v3
+      with:
+        name: trim_job_artifact
+        path: inactive-Members.json 
+
+
+  Create_New_Issue:
+    needs: Trim_Contributors
+    runs-on: ubuntu-latest     
+    steps:
+    - uses: actions/checkout@v4
+
+    # Download artifact file from "Trim_Contributors"
+    - name: Download artifact
+      id: download-artifact
+      uses: actions/download-artifact@v3
+      with:
+        name: trim_job_artifact
+
+    # Extract and save artifact in usable form for next steps
+    - name: Extract artifact
+      id: extract-artifact
+      run: |
+        jq -c . inactive-Members.json > out-inactive-Members.json
+        echo "TRIM_LISTS=$(cat out-inactive-Members.json)" >> $GITHUB_ENV
+
+    # Creates a new issue in 'hackforla/website' repo with the saved lists
+    - name: Create new issue
+      uses: actions/github-script@v7
+      id: create-new-issue
+      with:
+        github-token: ${{ secrets.HACKFORLA_BOT_PA_TOKEN }}
+        script: |
+          const artifactContent = process.env.TRIM_LISTS;
+          const script = require('./github-actions/trigger-schedule/list-inactive-members/create-new-issue.js');
+          const createNewIssue = script({g: github, c: context}, artifactContent);
+          return createNewIssue;
+
+    # Comments on issue #2607, notifying leads that the above issue has been created
+    - name: Comment issue
+      uses: actions/github-script@v7
+      id: comment-issue
+      with:
+        github-token: ${{ secrets.HACKFORLA_BOT_PA_TOKEN }}
+        script: |
+          const script = require('./github-actions/trigger-schedule/list-inactive-members/comment-issue.js');
+          const newIssueNumber = ${{ steps.create-new-issue.outputs.result }};
+          script({g: github, c: context}, newIssueNumber);
+

.github/workflows/wr-schedule-monthly.yml

@@ -0,0 +1,46 @@
+name: WR Schedule Monthly
+
+on:
+  workflow_run:
+    workflows: ['Schedule Monthly']
+    types: [completed]
+
+jobs:
+  On-success:
+    runs-on: ubuntu-latest
+    if: ${{ github.event.workflow_run.conclusion == 'success' }}
+    steps:
+      - run: echo "The 'Schedule Monthly' workflow succeeded. Continuing."
+
+      # If 'Schedule Monthly' was succcesful, retrieve the owner URL
+      - name: Get owner url
+        id: get-owner-url
+        uses: actions/github-script@v7
+        with:
+          script: |
+            const ownerURL = context.payload.repository.html_url;
+            console.log("Owner url: " + ownerURL);
+            return ownerURL;
+
+      # Then retrieve the latest issue created in the repo (i.e. by 'Schedule Monthly')
+      - name: Get issue number
+        id: get-issue-number
+        uses: actions/github-script@v7
+        with:
+          script: |
+            const newIssue = await github.rest.issues.listForRepo({
+              owner: context.repo.owner,
+              repo: context.repo.repo,
+              state:"all",
+              per_page: 1,
+              page: 1,
+            });
+            const newIssueNumber = newIssue['data'][0]['number'];
+            console.log("Latest issue number: " + newIssueNumber);
+            return newIssueNumber;
+
+      # Automatically close this last issue- that is, the issue just created by 'Schedule Monthly' 
+      - name: Auto close issue
+        run: gh issue close "${{ steps.get-owner-url.outputs.result }}/issues/${{ steps.get-issue-number.outputs.result }}"
+        env:
+          GH_TOKEN: ${{ secrets.HACKFORLA_BOT_PA_TOKEN }}

github-actions/trigger-issue/add-missing-labels-to-issues/check-labels.js

@@ -3,6 +3,9 @@ const REQUIRED_LABELS = ['Complexity', 'role', 'Feature']
 const LABEL_MISSING = ['Complexity: Missing', 'role missing', 'Feature Missing']
 const COMPLEXITY_EXCEPTIONS = ['good first issue']
 
+// SPECIAL_CASE is for issue created by reference with issue title "Hack for LA website bot" (from "Review Inactive Team Members")
+const SPECIAL_CASE = ['ready for dev lead','Feature: Administrative','size: 0.25pt','Complexity: Small','role: dev leads']
+
 // Global variables
 var github
 var context
@@ -17,10 +20,16 @@ async function main({ g, c }) {
   github = g
   context = c
   const issueNum = context.payload.issue.number
+  const issueTitle = context.payload.issue.title
 
   const labels = obtainLabels()
   const filteredLabels = filterLabels(labels)
-  const labelsToAdd = checkLabels(filteredLabels)
+  let labelsToAdd = checkLabels(filteredLabels)
+
+  // for SPECIAL_CASE noted above
+  if (issueTitle.includes('Hack for LA website bot')) {
+    labelsToAdd = SPECIAL_CASE;
+  }
   console.log('Labels to add: ', labelsToAdd)
 
   const result = await addLabels(labelsToAdd, filteredLabels)