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added docs for: cannot stop timesheet
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kevinpapst committed Sep 12, 2023
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19 changes: 18 additions & 1 deletion _documentation/timesheet.md
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## Starting and stopping records

### Re-start timesheet records
- Click one of your **last activities** in the dropdown in the upper toolbar - this will start a record for the same customer/project & activity "now"
- Click one of your **last activities** in the modal, opened through the upper toolbar - this will start a record for the same customer/project & activity "now"
- Click the **restart** action from one of the records in your timesheet - this will start a record for the same customer/project & activity "now" and copy description and tags

### Start new records
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- Click the **stop** action in the running record in your timesheet
- Save a running record after setting an end date (deactivated if the timeclock-mode is active)

#### Problem: cannot be stopped

Kimai has rules in place, to prevent excessive long timesheets from being accidentally created.

When a user tries to create such a timesheet, or tries to stop such a timesheet, a warning will be shown:

![Screenshot](/images/documentation/timesheet/timesheet-excessive-duration.jpg "How such a warning will look like"){:height="250px"}

You have several options to solve this problem:

- Edit the record and set a different start date
- Edit the record and set a different end date
- Edit the record and set a shorter duration
- Delete the record from the users timesheet listing

Administrators can either configure the duration for this check or deactivate it entirely at [System > Settings > Timesheet]({% link _documentation/configurations.md %}).

## Duration format

Please read the full documentation about accepted inputs for the [duration format]({% link _documentation/duration-format.md %}).
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