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content/ii-ug-college-policies/faculty/faculty-committees.md

@@ -29,6 +29,10 @@ No member of the faculty may serve simultaneously on more than one of the follow
 
 Faculty members serving on the Council on Reviews, Faculty Council, Educational Affairs Committee, Committee on Diversity, Equity, and Inclusion, Strategy Committee, or Resources Committee will earn one year of exemption, immediately following, from elected or appointed service on these committees for each year served. Time spent on leave does not count towards this exemption period. The exemption period will be automatically applied unless the faculty member requests to remain eligible for such service in the year(s) following their committee service. Members of the faculty will not be obligated to serve for more than a total of twelve (12) years on any combination of these committees or former versions of them, including the Committee on Reappointment, Teaching Resources Committee, and the Educational Council.
 
+Deans and other senior administrators will only serve on committees as designated in their administrative capacity, not as an elected or appointed faculty member. If a faculty member who has been elected or appointed to one of these councils or committees is subsequently appointed as a Dean or other senior administrator, then a special election or appointment will be made to fill the vacancy. 
+
+Faculty who are scheduled to serve as department chair, program director, or similar administrative role in the coming academic year can request to not appear on committee ballots. If a faculty member is appointed as a chair or program director while still serving on an elected committee, they may request to step down from the committee, leading to a replacement being elected. This does not count as committee amnesty, as chairs and directors are still eligible to serve on non-elected committees.
+
 Any faculty member may request to be exempted from the ballots for elected committees and from selection for standing appointed committees, on an annual basis, for a period of time not to exceed four years in a career. Normally no more than two of these four years may be consecutive.
 
 To be exempt from committee service during the following year, faculty members must normally notify the Office of the Vice President for Academic Affairs and Dean of the Faculty (VPAA/DoF) by November 1.
@@ -131,7 +135,7 @@ iii. Term of Election:  Normally, members of the faculty will serve for three-
 
 For elections for Faculty Council, a preliminary ballot will include separate lists of all eligible members of the faculty in those membership categories (tenured, pre-tenure, and special appointment) for which positions are to be filled, except for members of Council on Reviews, Educational Affairs Committee, Committee on Diversity, Equity, and Inclusion, Strategy Committee, Resources Committee, Appeals Council, those who will be on leave during the following year, and those made ineligible or whose obligation is waived because of stipulations set forth above. On the preliminary ballot, faculty members may vote for up to five tenured candidates, up to five pre-tenure candidates, and up to five special appointment candidates. Following the preliminary ballot, a second ballot will be distributed, listing separately the names of the five tenured candidates, the five pre-tenure candidates, and the five special appointment candidates who received the greatest number of votes on the preliminary ballot.  Faculty members may vote for up to two candidates in each category.  After the second round of voting, a final ballot will be distributed, separately listing the two candidates in each category who received the greatest number of votes on the second ballot.  Faculty members may vote for one candidate in each category.  The candidate with the greatest number of votes will be declared elected.
 
-For any second, third or fourth tenured vacancy and/or any second pre-tenure vacancy on the Faculty Council, the election procedure as described above will be repeated, using the same preliminary ballot and separate lists of tenured and pre-tenure faculty.  The second ballot in each case will list the names of five candidates who remain eligible for election to the Faculty Council. If the vacancies are of different lengths, the longest vacancy will be decided by the first round of election, and shorter vacancies by subsequent rounds of election.
+For any second, third or fourth tenured vacancy and/or any second pre-tenure vacancy on the Faculty Council, the election procedure as described above will be repeated, revising the preliminary ballot and separate lists of tenured and pre-tenure faculty.  The second ballot in each case will list the names of five candidates who remain eligible for election to the Faculty Council. If the vacancies are of different lengths, the longest vacancy will be decided by the first round of election, and shorter vacancies by subsequent rounds of election.
 
 In the event of a tie vote on the preliminary ballot of any election, the names of candidates who received the five highest vote totals will be included on the second ballot.  On the second ballot of any election, in the event of a tie among three or more candidates for first place, a runoff ballot will be issued, listing the names of the tied candidates.  Faculty members may vote for one candidate on the runoff ballot.  The names of the two candidates who received the greatest number of votes on the runoff ballot will appear on the final ballot.  On the second ballot of any election, in the event of a tie among two or more candidates for second place, a runoff ballot will be issued, listing the names of the tied candidates.  Faculty members may vote for one candidate on the runoff ballot.  The name of the candidate who received the greatest number of votes on the runoff ballot will appear on the final ballot, along with the name of the candidate who received the greatest number of votes on the second ballot.
 
@@ -303,7 +307,7 @@ The CDEI will elect one of its own tenured members as chair. The chair will run
 
 **c.** _**Election**_
 
-For election for the CDEI, a preliminary ballot will include a list of all eligible tenured members, all eligible pre-tenured faculty members on regular appointment, and all eligible faculty members on special appointment who have contracts extending for at least one year beyond the date of start of the term to which they would be electedFaculty members already serving on Council on Reviews, Faculty Council, Educational Affairs Committee, Strategy Committee, Resources Committee, those who will be on leave during the following year, and those made ineligible or whose obligation is waived because of stipulations set forth above are ineligible for election.  On the preliminary ballot, faculty members may vote for up to five candidates. Following the preliminary ballot, a second ballot will be distributed, listing the names of the five candidates who received the greatest number of votes on the preliminary ballot. Faculty members may vote for up to two candidates on the second ballot. After the second round of voting, a final ballot will be distributed, listing the two candidates who received the greatest number of votes on the second ballot. Faculty members may vote for one candidate on the final ballot. The candidate with the greatest number of votes will be declared elected.
+For election for the CDEI, a preliminary ballot will include a list of all eligible tenured members, all eligible pre-tenured faculty members on regular appointment, and all eligible faculty members on special appointment who have contracts extending for at least one year beyond the date of start of the term to which they would be elected Faculty members already serving on Council on Reviews, Faculty Council, Educational Affairs Committee, Strategy Committee, Resources Committee, those who will be on leave during the following year, and those made ineligible or whose obligation is waived because of stipulations set forth above are ineligible for election.  On the preliminary ballot, faculty members may vote for up to five candidates. Following the preliminary ballot, a second ballot will be distributed, listing the names of the five candidates who received the greatest number of votes on the preliminary ballot. Faculty members may vote for up to two candidates on the second ballot. After the second round of voting, a final ballot will be distributed, listing the two candidates who received the greatest number of votes on the second ballot. Faculty members may vote for one candidate on the final ballot. The candidate with the greatest number of votes will be declared elected.
 
 If there is a second vacancy on the CDEI to be filled by election in a given year, the election procedure as described above will be repeated. If the vacancies are of different lengths, the longest vacancy will be decided by the first round of election, and shorter vacancyby subsequent rounds of election.