Add mentor procedures into ols-8 repo.

cohort-notes/q-and-a-call.md

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+
+# Week NN -  Open Q\&A Call
+
+[[ADD DATE/TIME]]
+
+**Duration:** 30 minutes
+
+**Hosts:** 
+
+**Zoom link to join the call: []Will be added shortly before the call[]**
+
+
+
+## Join the call
+
+   * Please note that this call will be recorded
+   * The video will be available on the YouTube channel in the next days: [https://www.youtube.com/openlifesci](https://www.youtube.com/openlifesci)
+   * Turn on your webcam if you don’t mind sharing your face (or off if you do!)
+   * Please edit your Zoom name (click on the three dots on the top right of your video) and add one of the following letters in front of your name.
+       * W for written reflection-based exercise in the main room
+       * S for Spoken Discussion Breakout Room This will help us assign you to the breakout room with the format of your choice 
+
+
+## During this week’s cohort call, we will:
+
+   * Hold an open office to answer any question people may have from previous cohort calls. 
+
+## Before this meeting
+
+   * Catch up on cohort call that you have missed. Videos linked here: ADD YOUTUBE PLAYLIST LINK
+   * Go through the notes, linked on website: ADD LINK
+
+
+
+
+## Roll call
+
+   * *Name / Project / social handles (twitter, GitHub, etc.) *
+   * 
+   *  
+   * 
+
+
+
+## Icebreaker question
+
+Describe your city to us in a sentence and and an emoji to us 🌸: [https://emojipedia.org/](https://emojipedia.org/).
+
+   * Name / answer
+   * 
+
+   *  
+   *  
+   *  
+   *  
+## 
+
+## 🗣️ Welcome! 
+
+Host (⏰ 2 min) 
+
+   * Reminder: []Code of conduct \& community participation guidelines []
+   * If you experience or witness unacceptable behaviour, or have any other concerns, please report it by contacting the organisers - Bérénice, Malvika and Yo. ([][email protected][]).
+       * To report an issue involving one of the organisers, please email one of the members individually ([][email protected][], [][email protected][], [][email protected][], [][email protected][]).
+
+
+### Questions you would like to discuss
+
+
+
+***Topic, question, assignments and ideas you want to discuss at this open office hour.***
+
+   * Name / questions
+   *  
+   *  
+   *  
+   *  
+
+
+### Notes:
+
+   * 
+
+   *  
+   *  
+   *  
+   *  
+   *  
+   *  
+   *  
+   *  
+
+
+### Feedback
+
+What worked?
+
+   *  
+   *  
+What didn’t work?
+
+   *  
+   *  
+What would you change?
+
+   *  
+   *  
+What surprised you?
+
+   *  
+   *  
+   * 
+
+   * 
+
+
+
+*Reference: Open leadership Framework, Mozilla Open Leaders \& Open Life Science*
+
+*License: CC BY 4.0, Open Life Science YEAR*
+
+
+
+
+
+
+
+
+
+
+
+

cohort-notes/week-10.md

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+
+# Week 10 -  Open Science II: Knowledge Dissemination
+
+
+
+
+
+**Duration: **90 minutes
+
+**Hosts: **ADD
+
+**Zoom link to join the call: **THIS WILL BE ADDED SHORTLY BEFORE THE CALL
+
+
+
+## Join the call
+
+   * Please note that this call will be recorded
+   * The video will be available on the YouTube channel in the next days: [https://www.youtube.com/openlifesci](https://www.youtube.com/openlifesci)
+   * Turn on your webcam if you don’t mind sharing your face (or off if you do!)
+
+
+### (es):** Únete a la llamada**
+
+   * Tenga en cuenta que esta llamada será grabada.
+   * El video estará disponible en el canal de YouTube al final del día lunes de la próxima semana: [https://www.youtube.com/openlifesci](https://www.youtube.com/openlifesci)
+   * Encienda su cámara web si no le importa compartir su cara (¡o apáguela si lo hace!)
+
+
+
+
+## This week
+
+During this week’s cohort call, we will learn about:
+
+   * The motivations and practicalities in practising open science
+   * Sharing knowledge through training
+   * Preprints, DOIs and citations
+   * Publishing and citing research code
+
+
+#### **(es) Llamada de rol**
+
+   * Name/**Nombre **// Project//**Proyecto** // social handles/**identificadores sociales** (twitter, GitHub, etc.) // emoji mood/**estado de ánimo emoji **
+   * 
+
+   *  
+
+
+## 🍨Icebreaker question
+
+*What music/artist/audiobook/book have you been listening/reading to these days?*
+
+   *    
+   *  
+   *  
+   *  
+   *  
+
+
+## 🗣️Welcome!
+
+HOST (⏰ 2 mins)
+
+
+
+   * Reminder: []Code of conduct \& community participation guidelines: [][https://openlifesci.org/code-of-conduct](https://openlifesci.org/code-of-conduct)
+   * If you experience or witness unacceptable behaviour, or have any other concerns, please report it by contacting the organisers - Bérénice, Malvika, Emmy and Yo. ([email protected]).
+       * To report an issue involving one of the organisers, please email one of the members individually ([email protected], [email protected], [email protected], [email protected]).
+   * Otter.ai transcript to follow along by clicking on "live on otter.ai" on top right of your screen or see here: [https://otter.ai/u/apJf8\_Ngoal4oiHXoggVf3BiZEc](https://otter.ai/u/apJf8\_Ngoal4oiHXoggVf3BiZEc)
+   * **Please edit your Zoom name **(click on the three dots on the top right of your video) and add one of the following letters in front of your name.
+       * **W** for written reflection-based exercise in the main room
+       * **S** for Spoken Discussion Breakout Room/ This will help us assign you to the breakout room with the format of your choice 
+
+
+## ✏️ Open Science II: Sharing your open project: Knowledge Dissemination
+
+During this week’s cohort call, we will learn about:
+
+   * The motivations and practicalities in practising open science
+   * Sharing knowledge through training
+   * Preprints, DOIs and citations
+   * Publishing and citing research code
+
+
+## 🥼Sharing knowledge through training
+
+HOST (10mins + 5 for questions) [⏰20]
+
+**Speaker: name/social**
+
+   * Slides: <add link if use slides, or delete>
+   * Useful links:
+       * 
+
+   * Notes:
+       * 
+
+   * Questions:
+       *  
+       * 
+
+       *  
+
+
+## **Quiet reflection exercise:** 
+
+*Planning and preparing what outcomes of your project should be shared with the wider community.*
+
+HOST(10 minutes) [⏰30]
+
+
+
+**Questions to reflect upon**
+
+***Practicing Open Science: ****What sorts of things within your project can be shared? Why? / You can also write what should not be shared and why?*
+
+   *   
+   *  
+   *  
+   * 
+
+
+
+## 🗣️ Preprints, DOIs and Citation
+
+HOST (10mins + 5 for questions) [⏰20]
+
+**Speaker: name/social**
+
+   * Slides: <add link if use slides, or delete>
+   * Useful links:
+       * 
+
+   * Notes:
+       * 
+
+   * Questions:
+       *  
+       * 
+
+       *  
+
+
+## 👥 Breakout session
+
+HOST introduces, HOST2 sets up (8 mins breakout + 4 mins reporting out) [⏰ 60]
+
+👥 Break-out room (8 minutes, ~3-4 rooms):
+
+
+
+Sharing in science isn’t always straightforward.
+
+
+
+***INSTRUCTIONS: ****Every group has a separate set of questions. Questions are sourced from *[https://github.com/baricks/opentodiscussion](*https://github.com/baricks/opentodiscussion*)* *
+
+   1. *Assign a note taker in your group*
+   1. *Pick* **one** *of the questions assigned to your group and discuss the issues.*
+   1. *Make sure to take notes under each question you discuss so others can read later on!*
+**Breakout room reminder**: if you need assistance in your breakout room, please click the ‘**Ask for Help**’ button at the bottom of your screen
+
+
+
+Room 1: Written/Spoken
+
+   * 
+
+Room 2: Written/Spoken
+
+   * 
+
+Room 3: Spoken/Written
+
+   * 
+
+Room 4: Spoken/Written
+
+   * 
+
+Room 5: Spoken/Written
+
+   * 
+
+Room 6: Spoken/Written
+
+   * 
+
+
+
+## 👩‍💻Publishing and citing open research code
+
+HOST (10mins + 5 for questions) [⏰XX]
+
+**Speaker: name/social**
+
+   * Slides: <add link if use slides, or delete>
+   * Useful links:
+       * 
+
+   * Notes:
+       * 
+
+   * Questions:
+       *  
+       * 
+
+       *  
+
+
+## 🗣️ Closing
+
+HOST (5 mins) 
+
+**Assignments**
+
+   * Any remaining assignments? - catch up on your project
+   * Need help? Invite experts.
+   * Feel stuck and need help, invite an OLS team members in your meeting
+       * Complete the midterm survey: TODO LINK
+   * Next calls
+       * Week 11 - Mentor-mentee meeting and Q\&A call
+       * Week 12 - Cohort call "Diversity and Inclusion \& Ally skills", Schedule: [https://openlifesci.org/ols-4/schedule/#week-12](https://openlifesci.org/ols-4/schedule/#week-12) 
+## 
+
+## Feedback
+
+What worked?
+
+   * 
+
+   * 
+
+What didn’t work?
+
+   * 
+
+   * 
+
+What would you change?
+
+   * 
+
+   * 
+
+What surprised you?
+
+   * 
+
+   * 
+
+   * 
+
+*Reference: Open leadership Framework, Mozilla Open Leaders 6 \& 7, Open Life Science, *
+
+*License: CC BY 4.0, Open Life Science (OLS-4), 2021*
+
+
+
+