Create roles_and_responsibiltiy.md

docs/Roles/roles_and_responsibiltiy.md

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+# Table of Contents
+1. [General Member](#general-member)
+   - [Roles](#roles)
+   - [Responsibilities](#responsibilities)
+2. [Working Group Admin](#working-group-admin)
+   - [Roles](#roles-1)
+   - [Responsibilities](#responsibilities-1)
+3. [Campus Representative](#campus-representative)
+   - [Roles](#roles-2)
+   - [Responsibilities](#responsibilities-2)
+4. [Meeting Facilitator](#meeting-facilitator)
+   - [Roles](#roles-3)
+   - [Responsibilities](#responsibilities-3)
+5. [Meeting Note Taker](#meeting-note-taker)
+   - [Roles](#roles-4)
+   - [Responsibilities](#responsibilities-4)
+6. [General Rules](#general-rules)
+
+### General Member
+#### Roles:
+- Participate in meetings and events organized by the chapter.
+- Contribute to discussions and provide feedback on various initiatives.
+- Support chapter activities by volunteering for tasks and projects.
+
+#### Responsibilities:
+- Stay informed about chapter activities and updates.
+- Actively engage in chapter communications and discussions.
+- Uphold the values and mission of OSGeo in all activities.
+
+### Working Group Admin
+#### Roles:
+- Lead and coordinate the activities of their specific working group.
+- Facilitate communication and collaboration within the group.
+- Represent the working group in chapter meetings and discussions.
+
+#### Responsibilities:
+- Develop and maintain a plan for the working group's activities.
+- Prepare a yearly plan and present it at the general monthly meeting.
+- Provide regular updates on the yearly plan during monthly meetings.
+- Ensure that the group's tasks and projects are completed on time.
+- Communicate regularly with group members and keep them informed.
+- Report on the group's progress and challenges to the chapter general members.
+- Attend monthly meetings. If unable to attend, give prior notice in the Discord channel.
+
+### Campus Representative
+#### Roles:
+- Serve as a bridge between the chapter and their campus.
+- Promote OSGeo and chapter activities within their campus community.
+- Recruit new members from their campus.
+- Organize events within campus and look for active collaboration between OSGeo Nepal and possible campus events.
+
+#### Responsibilities:
+- Organize and lead campus-specific events and activities.
+- Maintain regular communication with the chapter members, WG-admins.
+- Provide feedback from campus members to the chapter.
+- Consult in general monthly meetings before making decisions.
+
+### Meeting Facilitator
+#### Roles:
+- Coordinate and facilitate chapter meetings.
+- Ensure meetings are productive and focused.
+
+#### Responsibilities:
+
+**Pre-Meeting:**
+- Pre-check the agenda for the meeting. Drop an email in the Google group with the tentative agenda at least 3 days before the meeting and ask for members' contributions.
+- Coordinate with engaged members in the agenda to ensure they are prepared beforehand.
+- Drop the reminder for everyone in the email, social media message group, including Discord about the general meeting on the same day (e.g., "We are starting in one hour").
+
+**During Meeting:**
+- Appoint a meeting note taker.
+- Facilitate the meeting:
+  - Recap and follow up on previous meeting action items.
+  - Go through current agendas one by one.
+- Appoint the next meeting facilitator.
+
+**Post Meeting:**
+- Review and merge the meeting notes to GitHub as a PR.
+- If unable to attend, hand over the responsibility to another person at least 3 days prior.
+
+### Meeting Note Taker
+#### Roles:
+- Document the proceedings of chapter meetings.
+
+#### Responsibilities:
+- Take detailed and accurate notes during meetings.
+- Ensure that notes are clear and comprehensive.
+- Ensure to use names of mentioned people instead of "didi", "dai", "bhai", "sathi", etc.
+- Ensure no sensitive information is written in the document.
+- Submit the notes to the meeting facilitator for review and upload to GitHub.
+
+### General Rules
+- Discord is considered the primary communication channel for the community.
+- Community spirit and open source are very important for us, and actions that can disrupt community spirit will not be welcomed.
+- Important decisions need to be regulated through monthly general meetings as approved by working group admins.