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| title: PLUG Committee Meeting 2024-02-20 | ||
| date: 2024-02-20 | ||
| --- | ||
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| ## 0. Opening | ||
| * Meeting opened by Niall at 19:25 PM | ||
| * VENUE: James's place | ||
| * Present: Ben, Dan, Nick, Niall, James, Sarah, | ||
| * Apologies: Lochy | ||
| * Absent: | ||
| * Guest: | ||
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| ## 1. Confirmation of Previous Minutes | ||
| * https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2024-01-16-minutes.md | ||
| * Proposed by Niall, seconded by Nick. Passed without dissent. | ||
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| ## 2. Next Committee Meeting | ||
| * Tuesday 2024-03-19 - Online: https://meetings.ucc.asn.au/b/plug | ||
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| ## 3. Reports & Standing Items | ||
| * Financial Situation | ||
| * Balances: | ||
| * Cash box (at Peter's) | ||
| * $679.10 current, $598.95 start of year ($446.30 start 2022) | ||
| * Business Debit Card | ||
| * $15.20 | ||
| * Bank Balance | ||
| * $3027.25 current | ||
| * Topped up to $200.20 / $2842.25 | ||
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| * Membership Situation as of 2023-09-12 | ||
| - ? new members, ? returned, ? renewals | ||
| - Need to nudge new attendees towards formal financial membership | ||
| - Current Paid Members 25, was 25 at AGM | ||
| - Expired Members 333, was 332 at AGM | ||
| - Members on meetup.com 547, was 472 at AGM | ||
| - lost our survey questions! | ||
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| ## 4. Events Status | ||
| * Review of recent events: | ||
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| * February 2024 | ||
| * Second Sunday 2024-02-11 PLUG+POSH@Artifactory | ||
| * Second Tuesday 2024-02-13 | ||
| * We got confirmation for venue at SpaceCubed, but need a SC member as sponsor. | ||
| * Dan contacted Alastair: he is OK with being our venue contact (email 2024-02-13) | ||
| * Ops meeting, handover | ||
| * TODO: Update website to reflect new membership prices | ||
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| * Upcoming events: | ||
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| * March 2024 | ||
| * Second Sunday 2024-03-10 | ||
| * Second Tuesday 2024-03-12 | ||
| * Need to confirm venue? | ||
| * Pi Day/Raspberry Jam | ||
| * Promote event: https://events.raspberrypi.com/community/f74a0e43-e952-44a4-a84e-c246cdf6a71d | ||
| * ACTION: Niall: Get 12th-birthday pack | ||
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| * PLUG-in-the-Pub 2024-03-25 | ||
| * Irish pub? Fibber McGee's, Leederville? | ||
| * 711 Newcastle Street, Leederville WA 6007 | ||
| * https://www.fibbermcgees.com.au/ | ||
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| * April 2024 | ||
| * Second Tuesday 2024-04-09 | ||
| * Perhaps workshop on Inkscape | ||
| * Presented by John? | ||
| * Second Sunday 2024-04-14 | ||
| * T-shirt printing | ||
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| * May 2024 | ||
| * Hack on infra/committee | ||
| * AV refresh | ||
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| * Future talks? | ||
| * Margaret: EMACS-based UIs for database applications (not until 2023) | ||
| * Yuchen: Haskell-code-explorer (unlikely to be ready in 2023) | ||
| * Locutus: Ian Clarke (Contact) | ||
| * Aidan - Graphics work (Confirm Sat 2024-01-20) | ||
| * Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ | ||
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| ## 5. General Business & Matters Arising | ||
| * ACTION: Update website re: membership pricing | ||
| * Will require UGMM and website redeploys | ||
| * Concession: 20 | ||
| * Full: 50 | ||
| * Starting in 2024, when implemented | ||
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| * ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising | ||
| * Meetup/Google calendar | ||
| * `Matt Richardson <[email protected]>` ACTION: Promote relevant events on events.raspberrypi.com , need "Raspberry Pi ID" | ||
| * facebook? | ||
| * X? | ||
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| * ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. BenjaminA's new address) | ||
| * Who/what/where to contact next? | ||
| * https://connectonline.asic.gov.au/ , "Perth Linux User Group" ABN 58233849580 | ||
| * 2021 was President's address | ||
| * Bank using Treasurer's address | ||
| * TODO: Pickup cashbox and GNUcash records | ||
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| * Can we create a [PayID](https://payid.com.au/) for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN. | ||
| * http://lists.plug.org.au/mailman/private/committee/2021-June/010370.html | ||
| * Ask Bendigo Bank again, post-AGM-2024 | ||
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| * aws.amazon.com | ||
| * Bill due first few days of each month | ||
| * ACTION: (late 2023?) Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz | ||
| * Plan is for PLUG to take over digitalocean.com bill directly | ||
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| * New reporting requirements for tax-exempt not-for-profit organisations. | ||
| * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ | ||
| * ACTION: Peter to fill in online form | ||
| * https://associations.commerce.wa.gov.au/ | ||
| * Reports done up to 2023, next will be due post-AGM-2024-01 | ||
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| - ACTION: Grants: AV? Linux Australia? | ||
| - Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow | ||
| - update mailing lists: moderators | ||
| - admin/committee busybee items: get people using bulk actions on mailing lists | ||
| - ACTION: Purchase a smaller/lighter cashbox, suitable for bringing to meetings. | ||
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| * Set up public Matrix channel to replace IRC channel | ||
| - Channel set up at [#plug:matrix.org](https://matrix.to/#/#plug:matrix.org). Not advertised on website yet. | ||
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| ## 6. New General Business | ||
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| - Committee handover | ||
| - Bank | ||
| - Update signatories | ||
| - Add PayID | ||
| - ACTION: Nick: Pickup cashbox, GNUcash records | ||
| - ACTION: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. BenjaminA's new address) | ||
| - [ABN Search](https://www.abn.business.gov.au/ABN/View?abn=58233849580) shows current address at postcode 6153 | ||
| - AWS has old address: volunteer to fix? | ||
| - rsync.net new card | ||
| - Mailing list mangement | ||
| - Membership processing | ||
| - ACTION: Nick: Pickup Raspberry Pi 5's? | ||
| - Infra | ||
| - Deploy membership pricing: website, UGMM | ||
| - Raspberry Jam event? | ||
| - card topup | ||
| - membership processing | ||
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| ## 7. Meeting closed by Niall at 20:10 | ||
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| - Post-meeting busybee | ||
| - Event calendars | ||