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| Original file line number | Diff line number | Diff line change |
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| --- | ||
| title: PLUG Committee Meeting 2023-08-15 | ||
| date: 2023-08-15 | ||
| --- | ||
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| ## 0. Opening | ||
| * Meeting opened by Niall at 19:31 PM | ||
| * VENUE: In person@JamesH | ||
| * Present: James, Niall, Nick, Peter | ||
| * Apologies: Paul | ||
| * Absent: Benjamin, Patrick | ||
| * Guest: | ||
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| ## 1. Confirmation of Previous Minutes | ||
| * https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2023-07-18-minutes.md | ||
| * ACTION: Will edit post meeting | ||
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| ## 2. Next Committee Meeting | ||
| * Third Tuesday 2023-09-19 19:30 PM - Online | ||
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| ## 3. Reports & Standing Items | ||
| * Financial Situation end of 2023-08-14 (Peter) | ||
| * Balances: | ||
| * Cash box | ||
| * $679.10 current, $598.95 start of year ($446.30 start 2022) | ||
| * Business Debit Card | ||
| * $3.95 current, $167.17 start of year ($200.00 start 2022) | ||
| * Bank Balance | ||
| * $3514.25 current, $3610.89 start of year ($3885.20 start 2022) | ||
| * Receivables | ||
| * $10.00 cash being held by Nick as petty cash/float | ||
| * Total Assets | ||
| * $4238.30 (was $4418.01 start of year) ($4531.50 start 2022) | ||
| * Statement: | ||
| * Income | ||
| * $10.00 this month, $260.00 last, $550.15 this year | ||
| * Expense | ||
| * ($65.21) this month, ($127.15) last, ($729.86) this year | ||
| * Net Proceeds | ||
| * ($55.21) this month, $132.85 last, ($179.71) this year | ||
| * * Financial Situation end of 2023-07-18 (Peter) | ||
| * Balances: | ||
| * Cash box | ||
| * $679.10 current, $598.95 start of year ($446.30 start 2022) | ||
| * Business Debit Card | ||
| * $69.16 current, $167.17 start of year ($200.00 start 2022) | ||
| * Bank Balance | ||
| * $3384.25 current, $3610.89 start of year ($3885.20 start 2022) | ||
| * Receivables | ||
| * $10.00 cash being held by Nick as petty cash/float | ||
| * Total Assets | ||
| * $4173.51 (was $4418.01 start of year) ($4531.50 start 2022) | ||
| * Statement: | ||
| * Income | ||
| * $140.00 this month, $109.60 last, $420.15 this year | ||
| * Expense | ||
| * ($127.15) this month, ($64.52) last, ($664.65) this year | ||
| * Net Proceeds | ||
| * $12.85 this month, ($45.08) last, $26.79 March, ($244.50) this year | ||
| * Outstanding: | ||
| * Payables | ||
| * Receivables | ||
| * Transfers | ||
| * Unreconciled | ||
| * $86.30 cash to be checked if already booked | ||
| * $49.00 cash to be added to cash box | ||
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| * Membership Situation as of 2023-02-21 | ||
| - ? new members, ? returned, ? renewals | ||
| - Current Paid Members 28, previous month was 29 | ||
| - Overdue Members ?, previous month was ? | ||
| - Expired Members 324, previous month was 319 | ||
| - Members on meetup.com 486, previous month 479 | ||
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| * ACTION: Niall: Review then refresh standing cloud budget? - done! | ||
| * Get firm numbers of monthly cloud spend | ||
| * Sponsorship request for ~$1600pa | ||
| * AWS USD$51 | ||
| * DO USD$27 | ||
| * rsync.net USD$3 | ||
| * BBQ $150 | ||
| * meeting $30/month | ||
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| - MOTION: Standing authority of $150/month is granted to use the PLUG debit card to pay the following expenses: | ||
| - Hosting and related expenses, including but not limited to Amazon AWS, DigitalOcean, and rsync.net | ||
| - Event expenses as required, including food and drink | ||
| - meetup.com membership | ||
| - Proposed: Niall, Seconded: Peter | ||
| - Motion passed unanimously | ||
| - Discussion | ||
| - Recent actual monthly expenses for these categories have been $60-$80 per month, as above | ||
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| ## 4. Events Status | ||
| * Review of recent events: | ||
| * July 2023 | ||
| * PLUG-in-the-Pub Monday 2023-07-31: Stirling Arms, Guildford | ||
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| * August 2023 | ||
| * Second Tuesday 2023-08-08 PLUG Admin Infrastructure work | ||
| * PLUG Admin infrastructure hack | ||
| * Promotion can include reference to: | ||
| * https://wiki.debian.org/DebianDay Wednesday 2023-08-16 (30th anniversary, founded 1993-08-16) | ||
| * https://wiki.debian.org/DebianReleases Bookworm Release was Saturday 2023-06-10 | ||
| * Second Sunday PLUG+POSH 2023-08-13 12-4PM | ||
| * In-person committee meeting: third Tuesday 2023-08-15 | ||
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| * Upcoming events: | ||
| * September 2023 | ||
| * Second Sunday PLUG+POSH 2023-09-10 12-4PM | ||
| * Second Tuesday 2023-09-12 Talk | ||
| * Matrix in 2023 by Michael Collins | ||
| * Blurb: Michael from https://perthchat.org/ will be giving a presentation on the Matrix, a federated and secure communication standard that's becoming more popular in the open-source space. Topics covered will include new features/updates, the perthchat.org service and future plans for the network. | ||
| * Committee Meeting Online: 2023-09-19 - Online | ||
| * PLUG-in-the-Pub Thursday 2023-09-28 PirateBar@Mount Hawthorn | ||
| * ( ITLAPD-adjacent ) | ||
| * October 2023 | ||
| * Second Sunday PLUG+POSH: 2023-10-08 - Artifactory | ||
| * Second Tuesday talk: 2023-10-10 - Benjamin D-Silva: EMACS | ||
| * Committee Meeting Online: 2023-10-17 - Online | ||
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| * November 2023 | ||
| * Second Sunday 2023-11-12 | ||
| * Second Tuesday 2023-11-14 | ||
| * PLUG Quiz? | ||
| * Substitutes for last Monday? PLUG-in-the-Pub | ||
| * Last Monday 2023-11-27 | ||
| * Prizes: Sean@RedHat | ||
| * December 2023 | ||
| * Xmas BBQ? with PLUG+POSH? Second Sunday 2023-12-10 | ||
| * January 2024 | ||
| * Second Tuesday AGM? 2024-01-09 | ||
| * Second Sunday PLUG+POSH 2024-01-14 12-4PM | ||
| * Last Monday? PLUG-in-the-Pub | ||
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| * Future talks? | ||
| * Margaret: EMACS-based UIs for database applications (not until 2023) | ||
| * Yuchen: Haskell-code-explorer (unlikely to be ready this year) | ||
| * Locutus: Ian Clarke (Contact) | ||
| * Aidan - Graphics work | ||
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| * Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ | ||
| * Allowing us to focus on the remainder of the items | ||
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| ## 5. General Business & Matters Arising | ||
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| * ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising | ||
| * ACTION: Paul will update all events in Meetup/Google calendar. Can email these once confirmed | ||
| * `Matt Richardson <[email protected]>` ACTION: Promote relevant events on events.raspberrypi.com , need "Raspberry Pi ID" ? | ||
| * facebook? | ||
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| * ACTION Peter: pay DNS 2023-06-04: Invoice 0490 from White IT Solutions | ||
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| * ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin's new address) | ||
| * Who/what/where to contact next? | ||
| * https://connectonline.asic.gov.au/ , "Perth Linux User Group" ABN 58233849580 | ||
| * Also AWS has old address: volunteer to fix? | ||
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| * Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations. | ||
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| * Can we create a [PayID](https://payid.com.au/) for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN. | ||
| * http://lists.plug.org.au/mailman/private/committee/2021-June/010370.html | ||
| * Bendigo bank signatories now: Niall, Peter, Paul, Benjamin, Nick, Patrick | ||
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| * aws.amazon.com | ||
| * Bill due first few days of each month | ||
| * ACTION: (late 2023?) Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz | ||
| * Plan is for PLUG to take over digitalocean.com bill directly | ||
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| * New reporting requirements for tax-exempt not-for-profit organisations. | ||
| * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ | ||
| * ACTION: Margaret to investigate how to update our details | ||
| * ACTION: Niall to reach out to Margaret and confirm. | ||
| * On hold till contact person returns to choir | ||
| - ACTION: Paul: Linux Australia grant money, when have stabilised our events. | ||
| - Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow | ||
| - update mailing lists: moderators | ||
| - admin/committee busybee items: get people using bulk actions on mailing lists | ||
| - ACTION: Purchase a smaller/lighter cashbox, suitable for bringing to meetings. | ||
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| ## 6. New General Business | ||
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| * Review Spacecubed agreement for 2023 - done | ||
| - ACTION: Paul will review and email committee | ||
| - Once thats done Niall can sign and do the in person induction - done | ||
| - Extra RFID card: | ||
| - Niall (AV kit) ..54, James ..97, Nick ..46 | ||
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| - Post-meeting busybee | ||
| - Event calendars | ||
| - Collecting PLUG-in-the-Pub cardinal point list | ||
| - Website | ||
| - Quiz? | ||
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| ## 7. Meeting closed by Niall at 21:09 PM |