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| title: PLUG Committee Meeting 2024-06-18 | ||
| date: 2024-06-18 | ||
| --- | ||
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| ## 0. Opening | ||
| * Meeting opened by Nick at 20:26 PM | ||
| * VENUE: James' place | ||
| * In-person busybee for NFP tax exemption, event placeholders for ops/infra/PLUG-in-thePub, etc. | ||
| * Present: James, Nick, Ben | ||
| * Apologies: Sarah (resigned), Niall, Dan | ||
| * Absent: Lochy | ||
| * Guest: | ||
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| ## 1. Confirmation of Previous Minutes | ||
| * https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2024-05-21-minutes.md | ||
| * https://www.plug.org.au/events/committee/2024/05-21/ | ||
| * Proposed by James, seconded by Ben. Passed without dissent. | ||
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| ## 2. Next Committee Meeting | ||
| * Tuesday 2024-07-16T19:30 | ||
| * VENUE: https://meetings.ucc.asn.au/b/plug | ||
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| ## 3. Reports & Standing Items | ||
| * Financial Situation | ||
| * Sarah Allard stepping down from Treasurer/Committee position | ||
| * Balances: | ||
| * Cash box (at Sarah's) | ||
| * Banking done, $198.95 current, $598.95 at start of 2024 | ||
| * Business Debit Card | ||
| * $222.95 | ||
| * Bank Balance | ||
| * $3042.25 | ||
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| * ACTION: Review then refresh standing cloud budget? previously done 2023-08-15 | ||
| * Get firm numbers of monthly cloud spend | ||
| * AWS USD$51 | ||
| * DigitalOcean USD$27 | ||
| * rsync.net USD$3 | ||
| * meeting $30/month (currently shared with the Perth Artifactory) | ||
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| - MOTION: Standing authority of $150/month is granted to use the PLUG debit card to pay the following expenses: | ||
| - Hosting and related expenses, including but not limited to Amazon AWS, DigitalOcean, and rsync.net | ||
| - Event expenses as required, including food and drink | ||
| - meetup.com membership | ||
| - Proposed: Ben, Seconded: James | ||
| - Discussion | ||
| - Recent actual monthly expenses for these categories have been $60-$80? per month, as above | ||
| - Motion passed unanimously | ||
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| * Membership Situation as of 2024-03-19 | ||
| - ? new members, ? returned, ? renewals | ||
| - Need to nudge new attendees towards formal financial membership | ||
| - Current Paid Members 26, was 25 at AGM | ||
| - Expired Members 333, was 332 at AGM | ||
| - Members on meetup.com 605, was 472 at AGM | ||
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| * Correspondance | ||
| * John M-D: 2025 panel on PLUG/FOSS/open standards? | ||
| * Nick replied 2024-05-29 , can we find some co-hosts? | ||
| ``` | ||
| Date: Wed, 15 May 2024 11:16:00 +0800 | ||
| From: John McCabe-Dansted <[email protected]> | ||
| To: ... [email protected] | ||
| Subject: Re: [plug-ctte] Run Panel at GenghisCon? | ||
| ``` | ||
| * https://2025.everythingopen.au/ Monday 2025-01-20, see below in events | ||
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| ## 4. Events Status | ||
| * Review of recent events: | ||
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| * May 2024 | ||
| * Thursday 2024-05-30T18:00--20:00 PLUG-in-Pub | ||
| * 4 Mates Bar & Grill, Bassendean. Thursday $1 wings! | ||
| * https://www.4matesburger.com.au/ | ||
| * Nice! 3 new faces? Stayed inside due to damp courtyard. All beers on "birthday special" prices. | ||
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| * June 2024 | ||
| * Second Sunday 2024-06-09 PLUG+POSH | ||
| * Second Tuesday 2024-06-11 | ||
| * Turning your Editor into an IDE with the Language Server Protocol by James | ||
| * great! Audience participation. | ||
| * AV setup got stuck, left it for a while, took another 10 minutes to get streaming | ||
| * Teardown and `AVNODE1` boxing: 19m37s | ||
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| * Upcoming events: | ||
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| * July 2024 | ||
| * Second Sunday 2024-07-14 PLUG+POSH | ||
| * Second Tuesday 2024-07-16 | ||
| * AV project meeting | ||
| * PLUG-in-the-Pub Wednesday 2024-07-24: Brotzeit | ||
| * Joondalup Lakeside Shopping City, 420 Joondalup Drive Joondalup WA 6027 | ||
| * https://www.joondalupbrotzeit.com.au/ | ||
| * 18:00 start (but happy hour is available, 16:00--17:00) | ||
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| * August 2024 | ||
| * Second Sunday 2024-08-11 PLUG+POSH | ||
| * Second Tuesday 2024-08-13 | ||
| * Placeholder, look for outings, work visits; or infra workshop | ||
| * Roundtable/panel style meetings? like the focus-on-privacy 2022-07-12 | ||
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| * September 2024 | ||
| * Second Sunday 2024-09-08 PLUG+POSH | ||
| * Second Tuesday 2024-09-10 | ||
| * Placeholder, look for outings, work visits; or infra workshop | ||
| * PLUG-in-the-Pub ITLAPD Thursday 2024-09-19? piratebar.com.au ? | ||
| * https://digitalfreedoms.org/sfd | ||
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| * October 2024 | ||
| * Second Tuesday 2024-10-08 | ||
| * Placeholder, look for outings, work visits; or infra workshop | ||
| * Second Sunday 2024-10-13 PLUG+POSH | ||
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| * November 2024 | ||
| * Second Sunday 2024-11-10 PLUG+POSH | ||
| * Second Tuesday 2024-11-12 | ||
| * Placeholder, look for outings, work visits; or infra workshop | ||
| * PLUG-in-the-Pub | ||
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| * December 2024 | ||
| * Second Sunday 2024-12-08 Xmas BBQ + PLUG+POSH ? | ||
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| * January 2025 | ||
| * Second Sunday 2025-01-12 PLUG+POSH | ||
| * Second Tuesday 2025-01-14 AGM | ||
| * Monday 2025-01-20 -- Wednesday 2025-01-22 https://2025.everythingopen.au/ | ||
| * Adelaide Convention Centre, North Tce 5000, https://adelaidecc.com.au/ | ||
| * https://lists.linux.org.au/pipermail/linux-aus/2024-June/024557.html | ||
| * PLUG-in-the-Pub | ||
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| * Future talks? | ||
| * JasperG is up for an informal or panel style "presentation", as of 2024-06-11,17 | ||
| * Linux gaming: Portal: Story of Mel native vs Proton? | ||
| * Margaret: EMACS-based UIs for database applications (not until 2023) | ||
| * Yuchen: Haskell-code-explorer (unlikely to be ready in 2023) | ||
| * Locutus: Ian Clarke (Contact) | ||
| * Aidan - Graphics work (Confirm Sat 2024-01-20) (Not at this stage) | ||
| * Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ | ||
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| ## 5. General Business & Matters Arising | ||
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| * ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising | ||
| * Meetup/Google calendar | ||
| * `Matt Richardson <[email protected]>` ACTION: Promote relevant events on events.raspberrypi.com , need "Raspberry Pi ID" | ||
| * facebook? | ||
| * X? | ||
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| * ACTION: XXX: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (was this BenjaminA's new address?) | ||
| * Who/what/where to contact next? | ||
| * https://connectonline.asic.gov.au/ , "Perth Linux User Group" ABN 58233849580 | ||
| * 2021 was President's address | ||
| * Bank using Treasurer's address | ||
| * TODO: Create a GovID (not a personal one) | ||
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| * New reporting requirements for tax-exempt not-for-profit organisations. | ||
| * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ | ||
| * ACTION: XXX to fill in online form | ||
| * https://associations.commerce.wa.gov.au/ | ||
| * Reports done up to 2023, next will be due post-AGM-2024-01 | ||
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| * Can we create a [PayID](https://payid.com.au/) for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN. | ||
| * http://lists.plug.org.au/mailman/private/committee/2021-June/010370.html | ||
| * Ask Bendigo Bank again, post-AGM-2024 | ||
| * https://www.bendigobank.com.au/ways-to-bank/real-time-payments/using-payid | ||
| * Interesting bearing accounts: only 1.45% at Bendigo, others have it at 5%+ | ||
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| * aws.amazon.com | ||
| * Bill due first few days of each month | ||
| * ACTION: (late 2023?) Niall/Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz | ||
| * Plan is for PLUG to take over digitalocean.com bill directly: see below | ||
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| - ACTION: Grants: AV? Linux Australia? Lotterywest? Commercial sponsors? | ||
| - https://lists.linux.org.au/pipermail/linux-aus/2024-June/024561.html | ||
| - Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow | ||
| - update mailing lists: moderators | ||
| - admin/committee busybee items: get people using bulk actions on mailing lists | ||
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| * Domain renewal is due again: plug.org.au | ||
| * Tim White | ||
| * All agreed for the bill to be paid under the standing cloud expenses | ||
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| ## 6. New General Business | ||
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| * New treasurer required, Sarah stepping down as per email dated 2024-06-12 | ||
| * Acting Treasurer: Nick | ||
| * S10.8, committee can appoint (co-opt) members to fill casual vacancies | ||
| * ACTION: James to ask on mailing list for expressions of interest | ||
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| * Benjamin (Wings) requested that we shut down the `edison` Digital Ocean droplet | ||
| * Just wants to get it off his billing, but more than happy to give like 30 days grace. | ||
| * happy to offer as many VMs as we want on Riff Labs | ||
| * ACTION: James: ask Wings: can we get an IP? for DNS hosting, mumble? | ||
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| - Stocktake of our Pi gear and quiz prizes | ||
| - quiz this year or not? car rally? movie outing? | ||
| - Recent memberships/renewals: all timely processed? | ||
| - Current members mailing list: tested and able | ||
| to be preloaded with a list of current financial members? | ||
| - Minutes: published and deployed to the website | ||
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| - Committee handover | ||
| - Bank | ||
| - ACTION: James: Update signatories, add James: CBD branch, early 2024-06? | ||
| - ACTION: Add PayID: in bank when collecting her card. Cannot set up in app. | ||
| - ACTION: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. BenjaminA's new address) | ||
| - [ABN Search](https://www.abn.business.gov.au/ABN/View?abn=58233849580) shows current address at postcode 6153 | ||
| - ACTION: Niall: Set AWS address: To Niall's place | ||
| - Mailing list management. Niall working on it. | ||
| - Membership processing | ||
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| ## 7. Meeting closed by Nick at 21:17 |