feat: Add section on internal document storage -- google drive (#76)

* Update README.md clarified governance to be governance handbook, and corrected the link to point to the new handbook URL (was pointing to /governance) * added note on internal documentation * updated corresponding index entry * '[pre-commit.ci 🤖] Apply code format tools to PR' * fix: active voice and clarification of needs for shared storage --------- Co-authored-by: pre-commit-ci[bot] <66853113+pre-commit-ci[bot]@users.noreply.github.com> Co-authored-by: Leah Wasser <[email protected]>
pyOpenSci · Aug 20, 2024 · 9ef28a5 · 9ef28a5
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diff --git a/organization/index.md b/organization/index.md
@@ -1,3 +1,10 @@
 # Organization
 
 In this section we will add organizational processes.
+
+:::{toctree}
+:hidden:
+:caption: Internal Documentation
+
+Google Drive <internal-documentation>
+:::
diff --git a/organization/internal-documentation.md b/organization/internal-documentation.md
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+# Storing internal pyOpenSci documents
+
+Google Drive, a part of the pyOpenSci Google Workspace plan, is where all pyOpenSci documents, spreadsheets, google slides, photos, and graphics are stored. These documents include, but are not limited to:
+
+* branding guidelines
+* event planning documents
+* lesson development drafts and plans,
+* slides that support talks and presentations
+* and more.
+
+As a pyOpenSci staff member, you should store any documents related to pyOpenSci in the **pyos-shared** Google Shared Drive. Storing documents in the **pyos-shared** drive ensures that all pyOpenSci employees can access, edit, and use these documents. Storing these documents in the shared drive also supports program task redundancy, as the document's owner is the organization in that drive rather than an individual user. Storing documents in a shared drive owned by the organization helps pyOpenSci staff jump in and help another staff person in the event of a needed but unplanned absence (e.g., a medical emergency or an unexpected family issue).  
+
+Employees can save personal documents such as 1-on-1 agendas and notes, personal notes, and other information that does not need to be shared at the organizational level in their personal drive.