Scholarship: add reimbursement policy (#85)

Signed-off-by: Bhavin Gandhi <[email protected]>

src/scholarship.md

@@ -16,3 +16,41 @@ The deadline to apply for the scholarship is 10th Sept, 23:59 IST.
 
 ## Notification
 Selected applicants will be informed by 13th Sept.
+
+---
+## Reimbursement Policy
+
+- Attendance is required to receive reimbursement. If our ticketing platform does not show you as 'checked-in', you will need to provide proof of attendance.
+- Reimbursement will be up to the amount specified in your acceptance email.
+- Policy violations include (but are not limited to):
+  - Submitting receipts for reimbursement if you did not attend.
+  - Applying with multiple or alias emails.
+  - Any other abuse of the system.
+
+### Receipts for Reimbursement
+
+**Receipts**:  
+- A scan or photo of the actual receipt/invoice/bill is required.
+- Receipts **must** clearly show the date and amount (and name, if possible).
+- Book refundable travel. Receipts will **not** be reimbursed if you are unable to attend the event and have booked non-refundable travel.
+
+**Accommodation charges**:  
+- A maximum of 3 nights is covered.
+- We will reimburse accommodations within the event dates and one day before or after, i.e., from the 20th to the 23rd.
+- We will **not** reimburse any services other than the stay.
+
+**Ground transportation charges**:  
+- Bus, metro, taxi, and ride shares to/from the airport, train, or bus station (a total of 4 trips) are eligible for reimbursement.
+- Rides from accommodation to/from the event are not reimbursable.
+
+**Miscellaneous expenses**:  
+- Any expenses outside the categories mentioned above, such as add-ons, seat upgrades, meals, etc., will **not** be reimbursed.
+
+### Process for Reimbursement
+
+- You will receive an email with instructions for submitting your expense report after the event.
+- The expense report and receipts must be submitted within the timeline provided in the post-event email. If not received within this timeline, reimbursement cannot be processed. You will receive the amount post-approval of your report.
+- **Refer to the scholarship acceptance email for the exact amount covered.**
+
+---
+<span style="color:lightgray"><em>Some parts of this page are based on <a style="color:lightgray" href="https://events.linuxfoundation.org/travel-fund-policies/">LF Travel Fund Policies</a>.</em><span>