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📧 Email Auto Responder Project

🚀 Project Overview

This UiPath automation project creates an intelligent email auto-responder system that automatically processes and replies to incoming emails based on predefined keywords and responses.

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✨ Key Features

  • Automatic Email Retrieval: Fetches unread emails from Gmail inbox
  • Keyword-Based Response: Analyzes email content against a predefined keyword matrix
  • Smart Filtering: Handles emails with subject "Help Desk"
  • Customizable Responses: Uses Excel spreadsheet to manage keywords and replies
  • SMTP Email Sending: Automatically sends appropriate responses

🛠 Technical Architecture

Components

  • IMAP Mail Retrieval: Fetches latest unread emails
  • Excel Keyword Mapping: Stores response templates
  • Conditional Processing: Matches email content with keywords
  • SMTP Email Sending: Sends automated responses

Workflow Logic

  1. Retrieve unread emails from Gmail
  2. Filter emails with "Help Desk" subject
  3. Check email body against keyword spreadsheet
  4. Send appropriate response
    • Matching keyword: Custom predefined response
    • No match: Generic "cannot help" message

📋 Prerequisites

  • UiPath Studio
  • Gmail Account
  • Excel Spreadsheet (KeywordAndResponses.xlsx)
  • Internet Connection

🔧 Configuration

  1. Update Gmail credentials in IMAP/SMTP activities
  2. Modify KeywordAndResponses.xlsx with your keywords and responses
  3. Adjust file path in "Read Range" activity

💡 Usage Instructions

  1. Open project in UiPath Studio
  2. Configure credentials and file paths
  3. Run the workflow
  4. Monitor automated email responses

🔒 Security Notes

  • Use app-specific passwords for Gmail
  • Keep credentials secure
  • Recommended: Use environment variables or secure credential storage

📊 Performance Metrics

  • Processes up to 5 unread emails per execution
  • Configurable timeout settings
  • Supports SSL/TLS secure connections

🌟 Potential Enhancements

  • Add logging mechanism
  • Implement more advanced NLP for keyword matching
  • Create a more sophisticated response generation system

👥 Contributors

  • Sachin Prajapati
  • Azhar
  • Akmal
  • Shashwat

Made with ❤️ using UiPath