Session booking

Copyright (c) 2021 BAVirtual.co.uk © 2021 Licensed under the GNU GPL v3 or later license (http://www.gnu.org/copyleft/gpl.html)

Session Booking is a Moodle plugin that allows Aviation Training Organizations (ATO) manage instructor-led training sessions. It allows students to post their availability and instructors to book sessions according to student availability.

Session Booking provides a workflow for posting availability slots, booking against these slots, then grading the exercise. The plugin also allows course managers in assigning students to instructors.

Highlights

• Allows instructors to book students based on their recorded availability
• Allows students to record and manage their weekly availability for sessions
• Allows course managers in assigning students to instructors
• Tracks instructor participation in conducting student sessions
• Tracks flight data and tracks student pilot log book entries
• Manages email communication between students and instructors
• Provides a dashboard for instructors and course administrators to visualize student progression throughout the course
• Provides a custom student prioritization mechanism for booking sessions based on student's session recency, course activity, availability posting, and lesson completion
• Provides session calendar integration with Moodle, Google, and Outlook Live calendars, including (ics) standard iCal calendar file download
• Provides simple course specific logbook and EASA format.
• Allows for Administration and flight time analysis reporting.
• Allows for configuration-specific integration with external data sources for PIREP, aircraft, and fleet lookup.
• Provides automatic notification of student inactivity warnings, placement on-hold and warning, suspension and instructor inactivity warning communication.
• Provides course-specific student profile with relevant information along with administration functions to manage logbook entries, on-hold management, overdue restriction override, keep alive for inactive students placed on-hold.

Setup

The plugin can be installed either directly from Moodle or through CLI.

Moodle plugins install

1. Download SessionBooking zip
2. Site administration > Plugins > Install plugins
3. Drop or upload the zip file

CLI install

1. $ cd [path-to-moodle]\local
2. $ mkdir booking
3. $ cd booking
4. $ git clone https://github.com/bavirtual/session-booking.git

Dependencies

• Moodle 4.3
• Robin Herbots Inputmask (package already included in js folder)
  • npm install inputmask --save

Configuration

There are three areas of configurations:

1. Plugin configuration (moodle administrators)

   • User custom fields (primary & secondary simulators, and callsign)
   • Course custom fields (restrictions, home airport and training aircraft ICAOs, course titles)

   • Session Booking Configurations:

   • Capability and role assignment: the plugin should have the same configuration as what is shown below. Note that the Beta User role is meant for beta rollout, afterwhich the student role should have the same capability as the Beta User:

2. Course configuration (course administrators)

3. User configuration (users)

   • Primary Simulator
   • Secondary Simulator
   • Callsign