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| title: PLUG Committee Meeting 2023-09-19 | ||
| date: 2023-09-19 | ||
| --- | ||
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| ## 0. Opening | ||
| * Meeting opened by Niall at 19:35 PM | ||
| * VENUE: https://meetings.ucc.asn.au/b/plug | ||
| * Present: Niall, Peter, Nick, James, Paul | ||
| * Apologies: Patrick, Benjamin | ||
| * Absent: | ||
| * Guest: | ||
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| ## 1. Confirmation of Previous Minutes | ||
| * https://plug.org.au/events/committee/2023/07-18/ | ||
| * Proposed by Nick and seconded by Niall | ||
| * Passed without dissent | ||
| * https://plug.org.au/events/committee/2023/08-15/ | ||
| * Proposed by Niall and seconded by James | ||
| * Passed without dissent | ||
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| ## 2. Next Committee Meeting | ||
| * Third Tuesday 2023-10-17 19:30 PM - Online | ||
| * Pencil in: in-person November | ||
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| ## 3. Reports & Standing Items | ||
| * Financial Situation end of 2023-09-18 (Peter) | ||
| * Balances: | ||
| * Cash box | ||
| * $679.10 current, $598.95 start of year ($446.30 start 2022) | ||
| * Business Debit Card | ||
| * $96.03 current, $167.17 start of year ($200.00 start 2022) | ||
| * Bank Balance | ||
| * $3364.25 current, $3610.89 start of year ($3885.20 start 2022) | ||
| * Receivables | ||
| * $10.00 cash being held by Nick as petty cash/float | ||
| * Total Assets | ||
| * $4180.38 (was $4418.01 start of year) ($4531.50 start 2022) | ||
| * Statement: | ||
| * Income | ||
| * $0.00 this month, $10.00 last, $550.15 this year | ||
| * Expense | ||
| * ($57.92) this month, ($65.21) last, ($787.78) this year | ||
| * Net Proceeds | ||
| * ($57.92) this month, ($55.21) last, ($236.63) this year | ||
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| * Membership Situation as of 2023-09-12 | ||
| - ? new members, ? returned, ? renewals | ||
| - Need to nudge new attendees towards formal financial membership | ||
| - Current Paid Members 24, was 29 at AGM | ||
| - Expired Members 329, was 320 at AGM | ||
| - Members on meetup.com 547, was 472 at AGM | ||
| - lost our survey questions! | ||
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| ## 4. Events Status | ||
| * Review of recent events: | ||
| * September 2023 | ||
| * Second Sunday PLUG+POSH 2023-09-10 12-4PM | ||
| * BenjaminIDS started `webcheck.py` | ||
| * PC-Admin testing proxmox+digitalocean https://gitlab.com/PC-Admin/provision-servers | ||
| * Returning/past member SteveB | ||
| * Second Tuesday 2023-09-12 PLUG Infrastructure Hack-night | ||
| * PLUG needs you! Help us get our CI/CT/CD pipeline flowing, bring a laptop. Inductions in August, test-suite in September. | ||
| * Peter, Nick, James reconciled membership renewals | ||
| * Nick, Jasper extended, tested `webcheck.py` | ||
| * Two more members, come back/join soon! | ||
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| * Upcoming events: | ||
| * September 2023 | ||
| * PLUG-in-the-Pub Thursday 2023-09-28 PirateBar@Mount Hawthorn | ||
| * ( ITLAPD-adjacent ) | ||
| * Promotion (events.raspberrypi.com?) can include reference to: | ||
| * https://wiki.debian.org/DebianDay Wednesday 2023-08-16 (30th anniversary, founded 1993-08-16) | ||
| * https://wiki.debian.org/DebianReleases Bookworm Release was Saturday 2023-06-10 | ||
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| * October 2023 | ||
| * Second Sunday PLUG+POSH: 2023-10-08 - Artifactory | ||
| * Infra? or Projects/AV hack? | ||
| * Second Tuesday talk: 2023-10-10 - BenjaminIDS: EMACS for Notetaking | ||
| * ACTION: Niall to confirm | ||
| * EMACS using https://orgmode.org/ for notetaking | ||
| * Committee Meeting Online: 2023-10-17 - Online | ||
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| * November 2023 | ||
| * First 2023-11-07 PLUG-in-the-Pub https://www.champstavern.com.au/whatson | ||
| * Second Sunday 2023-11-12 | ||
| * Second Tuesday 2023-11-14 | ||
| * Infra hack | ||
| * Committee Meeting Online: 2023-11-21 in-person | ||
| * December 2023 | ||
| * Xmas BBQ? with PLUG+POSH? Second Sunday 2023-12-10 | ||
| * January 2024 | ||
| * Second Tuesday AGM 2024-01-09 | ||
| * Future talks? | ||
| * Margaret: EMACS-based UIs for database applications (not until 2023) | ||
| * Yuchen: Haskell-code-explorer (unlikely to be ready this year) | ||
| * Locutus: Ian Clarke (Contact) | ||
| * Aidan - Graphics work | ||
| * Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ | ||
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| ## 5. General Business & Matters Arising | ||
| * Time to raise membership? | ||
| * Will require UGMM and website redeploys | ||
| * Concession: 15+ 20+ 25+ | ||
| * Full: 30+ 35+ 40+ 45+ 50+ | ||
| * Starting from: 2024-01-01? 2024-01-08? 2024-01-09? | ||
| * Feedback from mailing list? also AGM announcement | ||
| * Reminder that concession membership is available | ||
| * ACTION: Nick, send draft? | ||
| * New team, new financials | ||
| * Was last set in 2012 and some considered it too low then: http://lists.plug.org.au/pipermail/plug/2012-January/081284.html | ||
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| * ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising | ||
| * ACTION: Paul will update all events in Meetup/Google calendar. Can email these once confirmed | ||
| * `Matt Richardson <[email protected]>` ACTION: Promote relevant events on events.raspberrypi.com , need "Raspberry Pi ID" ? | ||
| * facebook? | ||
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| * ACTION Peter: pay DNS 2023-06-04: Invoice 0490 from White IT Solutions | ||
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| * ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin's new address) | ||
| * Who/what/where to contact next? | ||
| * https://connectonline.asic.gov.au/ , "Perth Linux User Group" ABN 58233849580 | ||
| * Also AWS has old address: volunteer to fix? | ||
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| * Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations. | ||
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| * Can we create a [PayID](https://payid.com.au/) for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN. | ||
| * http://lists.plug.org.au/mailman/private/committee/2021-June/010370.html | ||
| * Bendigo bank signatories now: Niall, Peter, Paul, Benjamin, Nick, Patrick | ||
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| * Aws.amazon.com | ||
| * Bill due first few days of each month | ||
| * ACTION: (late 2023?) Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz | ||
| * Plan is for PLUG to take over digitalocean.com bill directly | ||
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| * New reporting requirements for tax-exempt not-for-profit organisations. | ||
| * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ | ||
| * ACTION: Peter to fill in online form | ||
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| - ACTION: Paul: Linux Australia grant money, when have stabilised our events | ||
| - Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow | ||
| - update mailing lists: moderators | ||
| - admin/committee busybee items: get people using bulk actions on mailing lists | ||
| - ACTION: Purchase a smaller/lighter cashbox, suitable for bringing to meetings. | ||
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| ## 6. New General Business | ||
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| ## 7. Meeting closed by Niall at 20:42 PM | ||
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| - Post-meeting busybee | ||
| - Event calendars |