Diversity Work Group Meeting Minutes

June 20 2019

• Aditi did not message people on twitter because she could not DM. Now it is agreed that she will send the message on twitter tagging each person individually. We considered this ok because those people have explicitly approved twitter as a contact medium for future talks. She will also message speakers who have accepted her request for connection on linked-in.

• Archana heads the local chapter of Women in Data Science. She has agreed to spread the word and also reach out to other chapters.

• Shalini and I plan to try to find speakers through github. The story teller that Shalini recommended has other programs on the days of the conference. Kavitha also has some contacts for story telling. So we can approach them.

• One point that Archana brought up: Usually, there is no feedback given on talk proposals. Rejection is often demoraizling. If constructive feedback is given, it can be used to adapt for next talk submission.

Sep 5 2019

• Mail other pyladies group. - Niharika & Vishaka

• Possibility of ticket for Vishaka.

• Possibility of ticket for other volunteers.

• PyLadies - Quiz portal with online ranking - Niharika & Vishaka

• Volunteers - Niharika & Vishaka

  • to help diversity attendees, take (women and people with disabilities)
  • Keep an eye on childcare
  • Organizer pyladies stall, pyladies Lunch
  • cover the event through blogposts, twitter etc. Ask Juhi
  • Refer to volunteer list and call volunteers who have not been approached
  • Need to get list from Sharmi

• To have women keynote speakers at PyLadies lunch, what should we do? - Niharika & Vishaka

• Follow up with Klay - Sharmi

• Follow up with Kalladai for stage-lift

  • Check with attendees - Sharmi

• Add volunteers to the pyladies group - Sharmi

• Contact Shalini for the list of seed ideas for PyLadies-Zulip forum - Sharmi

• Contact the PyLadies attendees and ask them to join on Zulip Chat. - Sharmi

• Mentoring badges - Niharika & Vishaka

• Accessible content for visually challenged people - Sharmi

Sep 19

• Minutes of the meeting:
• Talk to Sunil of i-Stem regarding their needs
• Talk to Sunil and Jayanthi regarding preferred mode of content delivery. Make accessible content in that mode
• Keep reaching Supritha for ChildCare
• Talk to organizing committee for support over ChildCare
• Email Keynote speakers
• Make list of mentors. (Niharika already has a list)
• Check food menu for allergents
• Guidelines for Speakers
  • Videos should have subtitles if possible
  • Spell out content of slides and videos for benefit of people with disabilities
• Guidelines for Volunteers
  • Outline of Reporting guide
  • Reservations at the front for disabled people