FOSDEM 2020 video timeline

December

16:00: Egbert & Sebastian drive rental gear van to penta hotel Brussels:
- includes dinner stop @Sebastian's to avoid peak trafic
21:00: .bg gang arrives back @penta hotel
21:00-22:00: rental gear arrives @penta hotel
22:00-23:00: .bg gang tags rental gear, stores it @penta hotel rooms

09:00: .bg gang, Egbert, Sebastian load rental gear @penta hotel into .nl van:
09:00-10:00: Jan, own video gear, Pieter arrive @ULB
09:30: rental gear, .bg gang, Egbert, Julien, Luc, Mark arrive @ULB
tasks:
- unload all a/v gear (to K1.105 if available, otherwise to corridor in front of VOC)
- set up the physical voctop rack (in corridor if needed & move afterwards)
- hang up video monitoring screen in VOC
- install extra video monitoring screen in VOC
- set up space under the auditorium: desk, chair, power extender, network, big monitor
- stick placement sheet in every camera bag
- help with other tasks until K1.105 available
K1.105 available?
- move all a/v gear there
- power extension cable from corridor
- install small soho router with 4 video boxes (for testing cameras)
- configure video cameras (see manual)
DC network available
- install voctops onto vocto rack
??:00 network at K1.105 available

per building video teams:
- XLR cabling setup to video cam spots (coordinate with network)
- set up tripods, video boxes & power extensions in rooms (unsupervised); coordinate with network!
- empty flight case storage: 1 top floor of K, 1 in VOC, 1 AW under stairs, 1 upper H behind infodesk, 1 lower H under stairs
- (until network available) help with other tasks
Vasil, Mark, 2 volunteers set up VOC:
- test uplink to streaming servers
- monitoring station

per building video teams:
- install cams & mics in rooms
- report back to VOC for testing
- VOC does an end to end streaming test

08:30: per building teams:
- full loop test per room
- room status: streaming
09:30: VOC starts recording onto SSDs
10:15: streaming up everywhere, monitored by video volunteers inside the room, per building team and VOC
19:10: cleanup
- VOC remotely switches off video boxes
Install equipment in UB5132
Install equipment in UB5230

08:00: VOC remotely switches on video boxes
08:45: (or devroom opening time -15 minutes): streaming up everywhere, monitored by video volunteers inside the room, per building team and VOC
18:05: VOC remotely switches off video boxes
18:05: teardown (per building video team):
- fill flight cases (tick off check list per room!)
- cameras to VOC cameras per building
18:30: Egbert & Sebastian pack cameras into van, park @$safe_place, back to ULB (ETA: 20:00)
- TODO Egbert & Sebastian: need safe place (or direct departure for .nl)